Finance and Administration Manager Non-profit Careers – Action Africa Help International (AAH)

Organisation: Action Africa
Help International (AAH)
Duty Station: Kampala,
Uganda
Reports to: Country Director
About US:
In 1996, Action Africa Help International (AAIN) became Aktion Africa
Hilfe e. V (AAH) and was registered in Munich, Germany from where our founders
in 2003 moved the organisation’s headquarters to Kenya. AAH-I now works with
refugees, host communities and other marginalized and vulnerable groups in
Kenya, Uganda, Somalia and South Sudan, where it operates across a range of
sectors that seek to bridge relief to development.
Job Summary: The Finance and
Administration Manager will ensure all financial processes are functioning effectively
and efficiently, monitor financial results to detect risks and address them.
The incumbent will plan, execute and evaluate all activities of financial
management of AAH-I Uganda Country Programme. The holder will be responsible
for creating, reviewing, updating and enforcing compliance of the Programme’s
financial policies and procedures.
Key Duties and
Responsibilities:  
  • Take
    lead in the country budgeting process and provide technical advice to
    support proposal writing in line with AAH-I Finance and Resource
    Mobilisation guidelines and procedures.
  • Supervise,
    train and appraise country accounting staff, support and maintain a
    competent & motivated “finance team” through giving
    constructive feedback, coaching and mentoring in line with the Human
    Resources Manual.
  • Periodically
    review and implement financial policies to mitigate any financial risks in
    line with AAHI guidelines and donor policies.
  • Monitor
    all functions and programs/projects under charge are performed
    within budgetary parameters, to include performing costs control
    activities, monitoring revenues and expenditures and ensuring sound fiscal
    control in accordance with Generally Accepted Accounting Practices.
  • Review
    and monitor accuracy of work generated in the country accounts office in
    relation to billing, payroll processing, accounts payable, drafting
    checks and accounts receivable in accordance with Generally Accepted
    Accounting Practices.
  • Maintain
    and reconcile bank accounts for all funds from field accounting
    support personnel.
  • Review
    reconciliations for accounts payable ledgers to ensure that statutory
    deductions (PAYE, NSSF, Local Service Tax, withholding tax) have
    been paid and submitted to statutory authorities in line with the
    financial policies and regulations of AAH International.
  • Prepare
    and review annual, quarterly, monthly and weekly cash flow forecasts,
    based on cash status and generate weekly cash flow reports in line
    with AAH-I finance guidelines and procedures.
  • Review
    and monitor the implementation of proper audit trails, verification and
    reconciliation actions for all processed work to ensure adherence
    to generally accepted accounting standards and principles, established
    procedures, departmental guidelines and regulatory requirements.
  • Review
    receipts, expenditure forms, purchase orders, distributions and
    disbursement orders for the purpose of ensuring compliance with
    established regulatory standards.
  • Prepare
    periodic accounting reports e.g. weekly, monthly and annual
    reports, drafting and revising codes and ordinances in line with AAH-I
    financial guidelines and procedures.
  • Plan,
    manage, coordinate and implement the year end/project end closing
    processes and procedures for the assigned accounting records, and
    provide information to auditors in line with the financial policies and
    regulations of AAH International.
  • Provide
    technical accounting support and interpretation to management through
    senior management team meetings and to employees in line with the
    AAH-I financial guidelines and procedures.
Key Performance Indicators:
  • Projects
    and country programme is well informed and supported on budgeting.
  • Financial
    expenditure is in compliance with Donor contract requirements. A draft
    annual Country programme budget is prepared 3 months before the year of
    operation and submitted to HQ.
  • Quarterly
    country programme financial report is delivered to HQ by the 30th of the
    following month.
  • Adequate
    financial systems and controls are implemented and maintained to ensure
    Debtors;
  • Creditors and Cash balances are reduced.
  • Timely
    and accurate Donor reports are prepared.
  • Timely
    planning for Donor and institutional audits



Qualifications, Skills and
Experience:
  • The ideal candidate for the Finance and
    Administration Manager job opportunity should hold a Bachelor’s (honors) degree in
    Commerce, Accounting or Finance with a Master’s degree in Financial Management, Accounting, Economics or
    a related field from a recognized institution.
  • Professional
    qualification in Finance or Accounting (Membership of ACCA, CPA)
  • Good
    computer applications knowledge in respect to accounting, budgeting and
    cash control. As a minimum, this would include an understanding of
    MS Office and Excel coupled with a strong understanding of Finance and
    accounting software and knowledge of Pastel, Navision.
  • At least five years’ experience in similar or higher position with at least 3
    years in a Non- Government Organisation.
  • Good
    team player with excellent inter-personal and communication skills
  • A
    good command of both written and spoken English
  • Patient,
    understanding and of a pleasant character
  • Excellent
    Management skills
  • Able
    to build and develop capacity of others
  • Commitment
    to the organizational values
  • Age: Between 30-45 years
How to Apply:
All suitably qualified and interested candidates are strongly
encouraged to submit their applications (together with an updated CV) with at
least three suitable referees and send address them to;
Senior Human Resource & Administration Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road, P O Box 10501, Kampala, Uganda.
E-mail to: recruitug@actionafricahelp.org.
(Please indicate the role you are applying for in the subject line of your
application.)
Deadline: 13th
October 2017
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