Entry Level Records Officer Jobs – Uganda Petroleum Institute Kigumba (UPIK)

Job Title:      Records Officer
Organisation: Uganda Petroleum
Institute Kigumba (UPIK)
Duty Station: Uganda
Reports to: Institute
About Us:
Uganda Petroleum Institute Kigumba (UPIK) was established by the
Statutory instrument No. 31 of 2011: The Universities and Other Tertiary
Institutions Acts, 2006 (Establishment of Uganda Petroleum Institute, Kigumba)
in July, 2011. The mandate of UPIK is to provide a world-class education in
geosciences and petroleum engineering in order to support and advance the
petroleum and energy sectors in Uganda, East Africa and beyond.
Key Duties and
  • The incumbent will be handling records
  • Handling the records storage facility and
    implementing archives Management Plan
  • Establishing new records management
  • Formulating, maintaining, verifying and
    evaluating existing record keeping systems
  • Overseeing the Institute’s records from
    their creation to preservation and disposable
  • Tasked with receiving, opening and
    collecting documents and forward to officers that come through records
  • Handling paper filing, filing of agendas,
    minutes and reports when given by officers.
  • Tasked with collecting and distributing
    inter-departmental documents
  • The Records Officer will be handling CT
    register (Capture, copy and file)
  • Processing requests/files required
  • Perform any other duties assigned

Qualifications, Skills and
  • The ideal candidate should preferably hold
    a Bachelor’s Degree (Hons) in Records and Management or Records, Archives
    and Management or its equivalent from a recognized Institution of higher
  • One year of hands-on experience in the use
    and administration, archives and records systems from a recognized
  • Extensive knowledge and understanding of
    the State legislation, standards and codes as they relate to records,
    archives and information management
  • Ability to develop, interpret and apply
    records management practice
  • Knowledge in filing and record keeping is
    a must
  • Age: 25 – 40 years
How to Apply:
All suitably qualified and interested Ugandans should submit in
triplicate with detailed CVs and relevant supporting documents addressed to the
Principal, Uganda Petroleum Institute Kigumba, P. O. Box 187, Bweyale-
Deadline:  18th September 2017
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