The Ugandan Jobline

• Prepares bid documents and coordinates the
  receipt of bids, bid evaluation, and award ensuring value for money
  following Plan International standard procurement guidelines and policies.
• Regularly reviews requests for
  goods/services for completeness and approvals and writes orders in the
  line of responsibility before executing the procurement process.
• Identifies a sufficient wide range of
  sources to provide adequate competitive bids of comparable overall quality
  and ensure existence of approved vendor list is developed based on Plan
  International Uganda pre-qualification selection process.
• Initiates and maintains professional
  relationships with all vendors and raise performance issues which require
  attention with vendors to his or her supervisor.
• Follows up on audit issues raised in the
  procurement subject area and in conjunction with your supervisor, takes
  appropriate action to ensure the issues are addressed.
• Maintains updated records related to
  procurement function to include vendor contract files, framework agreement
  files with service providers.
• Reviews, consolidates and circulates the
  weekly procurement progress report. Follows up feedback coming from staff
  in respect to the progress of their procurement requests.
• Conducts periodic review of active
  Purchase Orders under custody of Administration Assistants to determine
  delivery status and identify the outstanding Purchase Orders proposals
  that require cancellation.

• Responsible for general office
  administration for proper and efficient space allocation and utilisation,
  following up and addressing grievances raised by staff concerning staff
  hygiene, welfare, safety and security, etc.
• Reviews and submits monthly and quarterly
  fuel and repair cost reports with analysis that guides management decision
  making, collaborate with the Country Office Administration Unit in management
  of the central fuel contract with the selected fuel supplier.
• Responsible for ensuring that all vehicles
  and motorcycles at Programme Unit are in an optimal operating condition
  and monitors performance standards of selected garages to ensure value for
  money repairs.
• Manages the implementation of Plan
  International Uganda assets/property policy inclusive of asset register
  updating, reporting, asset movement and ensures appropriate filing of all
  relevant documents.
• Supports the disposal of assets for the
  Programme Unit to ensure that proper procedures are followed; disposals
  are conducted in time and in a transparent manner.
• Oversees proper management and maintenance
  of assets i.e. vehicles, motorcycles, furniture, fixtures and fittings,
  generators, etc.
• Responsible for general office
  administration addressing issues like office space, safety and security,
  utility bills, and follows up on repairs needed with external service
  providers and the landlord to ensure works are done and are value for
  money.
• Responsible for ensuring safety and
  security of Plan International Uganda Programme Unit staff, visitors, and
  property in line with the relevant Plan International Uganda policies and
  procedures.
• Formulates strong linkages with
  Administration and Procurement Coordinators at CO and Administration staff
  at other Programme Units that leads to efficient support function for Plan
  International Uganda.
• Supervises, directs and evaluates assigned
  staff, handling employee concerns and problems, directing work, coaching,
  and counseling, disciplining and completing employee performance
  appraisals.

• Late submission of requests for goods or
  services needed in a time shorter than the procurement process period.
• Evaluation of suppliers to ensure services
  are value for money and recommend actions based on respective supplier(s)
  performance.

• The applicant for the Plan International
  Administration Coordinator job vacancy must hold a University Degree in
  social science/Arts, procurement or another related field.
• Possession of CIPS qualification is an
  added advantage.
• Computer literacy skills i.e. proficiency
  in MS Office and the internet
• A minimum of three years of relevant
  working experience in a relevant field.
• Previous exposure and experience in the
  preparation of solicitation documents for supplies, services and works.
• Strong hands-on experience in evaluations
  of supplies, services and works
• Hands-on experience in managing
  construction projects, renovations, and water and sanitation.
• Experienced in Microsoft Office
  applications i.e. Excel, Word, Access and Power Point
• Previous experience in community led
  projects adds an advantage
• Prior management and supervisory
  experience
• Team building and strategic planning
  skills
• Excellent problem solving ability and
  comfort with multi-tasking
• Excellent interpersonal communication
  skills,

• Shows commitment and understanding to
  always act in the best interest of the child and respect to human rights.
• Promotes a culture of learning and
  sharing.
• Demonstrates a high degree of
  confidentiality.

• Holds self-accountable for making
  decisions, managing resources efficiently, achieving and role modelling
  Plan International values, striving for lasting impact
• Honest, encourages openness and
  transparency; demonstrates highest levels of integrity, capacity to
  include and empower others.

• Comfortable working with others, as part
  of a team or as a team leader. Builds and maintains effective
  relationships, with their team, colleagues, members and external partners
  and supporters; approachable, good listener, easy to talk to.
• Values diversity and sees it as a source
  of competitive strength.
• Develops and encourages new and innovative
  solutions.
• Thinks strategically, reflects about
  achievements and recognizes people’s contribution.

Related Jobs