Admin Jobs – Executive Assistant to the CEO at Capital Markets Authority (CMA)

Organisation: Capital
Markets Authority (CMA)
Duty Station: Kampala,
Uganda
Reports to: Chief Executive
Officer
About CMA:
The Capital Markets Authority (CMA) was established by the Capital
Markets Authority Act Chapter 84 Laws of Uganda as a semi-autonomous body
responsible for the promotion, development and regulation of the capital
markets industry in Uganda.
Job Summary: The Executive
Assistant will provide administrative support services to the Office of the CEO
and the Board Secretariat for the attainment of the Authority’s strategic
objectives
Key Duties and
Responsibilities:  
  • The incumbent will keep custody of all
    Board and Senior Management papers, documents and minutes;
  • Prepare a schedule of Board, Committees
    and Senior Management meetings and maintain a diary of meetings.
  • Take minutes of Senior Management
    meetings;
  • Prepare attendance registers of Board
    meetings and and prepare allowance requisition and reimbursement for
    payments to Board;
  • The jobholder will also prepare schedules
    of information that the Board or Sub Committees have requested from
    management;
  • Prepare schedules of information
    management needs to submit to Board or Committees for consideration;
  • Make travel arrangements for the CEO and
    Board members;
  • Manage all correspondence and records to
    and from the CEO;
  • Regularly review documentation to CEO and
    route these to their respective department heads for action;
  • Read reports to CEO that require his input,
    discuss with respective staff and prepare summary position for CEO;
  • Perform any other related duties that may
    be assigned from time to time



Qualifications, Skills and
Experience:
  • The ideal candidate for the Capital
    Markets Authority (CMA) Executive Assistant to the CEO job placement
    should preferably hold a Bachelors’ degree in any relevant discipline
  • At least five years of experience in a
    supervisory or administrative or Executive Assistant role in a large
    private or public sector organization.
  • Possession of a post-graduate
    qualification in a management related discipline will be an added
    advantage. Interested persons with relevant demonstrable extensive hands
    on experience without a Bachelor’s degree will be considered.
  • Excellent
    oral and written communication competencies
  • Good
    computer skills (Excel, PowerPoint and Word Processing)
  • Excellent
    interpersonal and communication skills
  • Analytical
    – ability to comprehend management and Board papers and other
    correspondences
  • Organizational
    skills– prioritizing, time management and ability to plan each day to meet
    deadlines
  • High
    levels of integrity and discretion
  • High
    levels of self-initiative and problem solving skills
  • Courtesy,
    tact and diplomacy
How to Apply:
All suitably qualified and interested candidates should hand deliver or
send via email (in standard file types, namely Microsoft Word or Adobe Acrobat
(pdf) in a single attachment, and should not exceed 10MB) their applications
together with a recent CV (with 3 references), copies of academic transcripts
and/or certificates to:
The Director Corporate Services,
Capital Markets Authority,
8th Floor, Jubilee Insurance Center,
Plot 14 Parliament Avenue,
P.O Box 24565 Kampala.
Email to:
info@cmauganda.co.ug
NB: Please take note that
ONLY shortlisted candidates will be contacted.
Deadline: Friday 22nd September
2017 by 5:00PM

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