Job Title: Business Intelligence Analytics Executive Organisation: True North Consult Ltd…
7 Entry Level Officer Records and Registries Jobs – Uganda Revenue Authority (URA)
Organisation: Uganda Revenue
Authority (URA)
Authority (URA)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Supervisor
Records & Registries
Records & Registries
Job Code: HRM/072/608
About US:
The Uganda Revenue Authority (URA) was established by the Uganda
Revenue Authority Statute of 1991 and set up in September of the same year as a
central body for assessment and collection of specified revenue, to administer
and enforce the laws relating to such revenue and to provide for related
matters. This statute incorporated all the laws that were in force then
regarding tax collection. The new organization (URA) amalgamated the three tax
administration departments that were responsible for all the taxes collected by
the Central Government of Uganda.
Revenue Authority Statute of 1991 and set up in September of the same year as a
central body for assessment and collection of specified revenue, to administer
and enforce the laws relating to such revenue and to provide for related
matters. This statute incorporated all the laws that were in force then
regarding tax collection. The new organization (URA) amalgamated the three tax
administration departments that were responsible for all the taxes collected by
the Central Government of Uganda.
Job Summary: The Officer
Records and Registries will facilitate effective and appropriate management of
Uganda Revenue Authority (URA)’s records and provide accessibility and safety
from their creation, right through to their eventual disposal.
Records and Registries will facilitate effective and appropriate management of
Uganda Revenue Authority (URA)’s records and provide accessibility and safety
from their creation, right through to their eventual disposal.
Key Duties and
Responsibilities:
Responsibilities:
Receive and verify records transferred to and from the registry to
enhance a stream lined system in records management:
enhance a stream lined system in records management:
- Receive records and acknowledge receipt of
records from the record users by making reconciliation between the details
on the transfer list and actual records. - Sort and create files for records that are
brought for safe custody in the registry. - Capture records received in the database
and update whenever there is change in movement of that particular record.
Retrieve documents requested for by users in the organization to
facilitate decision making:
facilitate decision making:
- The jobholder will also analyze user
requests for retrieval of records to determine the nature of records
requested for. - Crosscheck in the database or Inventory
register to confirm whether records are under custody and their location
within the registry. - Go through the boxes in the identified
location and identify documents requested for. - Record in the borrowers register and issue
to the respective borrowers. - Capture all files in the borrower’s
database - Insert and Update all returned files in
the borrower’s database.
Conduct weeding to facilitate optimum utilization of storage space:
- Review transfer forms to determine the
nature of records that need to be weeded out of the registry under the
guidance of the Retention and Disposal Schedule. - Compile lists of records that are to be
weeded and share with supervisor - Conduct actual weeding of records from the
registry and transfer them to the next level of management either Archive
or Disposal. - Prepare a draft report of records weeded
and submit to the supervisor.
Mail Management:
- Receive and dispatch all incoming and
outgoing correspondences - Work hand in hand with courier services to
ensure that correspondences are delivered on time at their respective
destinations. - Track all correspondences dispatched.
- Manage all URA postal boxes
Qualifications, Skills and
Experience:
Experience:
- The applicants for the Uganda Revenue
Authority (URA) Officer Records and Registries jobs should hold Bachelor’s degrees in either: Library
& Information Science, Records & Archives Management, Information
& Office Management - Possession of a post graduate qualification in records management or
related field is highly desirable - Proficiency
in Electronic Records Management. - At least two years’ experience in a related field in a reputable organization
- Good
Knowledge of National Records and Archives Act, Access to
Information Act (2005), Records Management processes and procedures,
Electronic transactions Act (2011) and ISO standards - Excellent written and oral communication skills-
- Excellent interpersonal skills with the ability to multi- task with a high
level of integrity - Resilience
with the ability to travel frequently and flexibility with ability to
prioritize tasks - Good
analytical skills with close attention to detail. - Excellent
reporting skills with proven sense to confidentiality - Demonstrated
ability to work in teams - Ability
to undertake lifting and carrying of heavy boxes containing paper records
safely - Age: Between 28-38 years
How to Apply:
All suitably qualified and interested candidates who wish to join URA
should apply online by visiting the website below. Please go to Careers link, Click
Here, ‘CAREERS -> EXPERIENTIAL HIRING -> Login (If new, register,
else continue)’ to view detailed job description of the roles and
responsibilities and other required competencies. All applicants are required
to scan and attach copies of the required academic documents only e.g.
Transcript, O’ Level, A’ level, Degree certificates. Each attachment should not
exceed a limit of 1 MB and ONLY Portable Document Format (pdf) are allowed.
should apply online by visiting the website below. Please go to Careers link, Click
Here, ‘CAREERS -> EXPERIENTIAL HIRING -> Login (If new, register,
else continue)’ to view detailed job description of the roles and
responsibilities and other required competencies. All applicants are required
to scan and attach copies of the required academic documents only e.g.
Transcript, O’ Level, A’ level, Degree certificates. Each attachment should not
exceed a limit of 1 MB and ONLY Portable Document Format (pdf) are allowed.
Note: The list of
shortlisted and successful candidates will be published on the URA website.
Academic documents for the successful candidates will be vetted and background
checks conducted before they are considered for appointment into the Authority.
Any applicants found with forged academic documents will be charged in the
courts of law.
shortlisted and successful candidates will be published on the URA website.
Academic documents for the successful candidates will be vetted and background
checks conducted before they are considered for appointment into the Authority.
Any applicants found with forged academic documents will be charged in the
courts of law.
Deadline: 17th October 2017 at
11:59pm
11:59pm
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