The Ugandan Jobline

• Manage station correspondences and account
  for the same in a timely manner
• Take minutes/action points of events and
  meetings for future reference
• Develop the filing index, manage files and
  create a data base of all documents as per the filing system
• Receive requests and make e-procurement
  requisitions
• Attend to visitors coming to the station
  to ensure their inquiries are handled appropriately
• Manager the station meeting schedules and
  activities to ensure a smooth coordination of station activities
• Manage the station transport and track the
  movement of vehicles through the fleet management system

• Manage contracts of the station Service
  providers such as meals, water and cleaning among others to ensure a
  healthy working environment
• Procure station supplies and ensure timely
  and adequate provision of office refreshments
• Make monthly requisitions for other office
  supplies
• Regularly monitor the office equipments to
  enhance proper utilization and follow up on maintenance where there is
  need for repair
• Monitor the status of first aid box to
  ensure that the first aid drugs are well equipped to provide first aid to
  staff who get abrupt illness
• Conduct periodic stock taking of office
  items and update the inventory accordingly

• Manage the station Imprest with
  consideration to the budget
• Prepare petty cash payment vouchers,
  reconciliation, re-imbursements and cash book that is submitted to the
  line supervisor for review and approval
• Prepare the report with accountability and
  request for replenishments

• Plan and budget for resource requirements
  in the business Unit and monitor the usage to ensure efficiency
• Develop and monitor a Business Unit Work
  plan and develop performance agreements with all the staff under
  supervision
• Monitor staff performance and provide
  guidance and periodic feedback for performance improvement
• Assess the training and development needs
  of staff under supervision and recommend appropriate interventions
• Provide coaching and mentoring support to
  staff under jurisdiction
• Initiate and implement activities/programs
  intended to create and harness teamwork in the business Unit
• Implement succession planning and any
  other staff related programs as introduced and approved in the
  organization
• Create and maintain a working atmosphere
  that fosters creativity and innovation in the team

• The applicants for the Uganda Revenue
  Authority (URA) Officer Administrative Officer jobs should hold Bachelor’s degrees in either;
  Administration, Secretarial Studies, Public Administration, Office and
  Information Management or any other related field
• Basic
  Training in Records Management is desired
• Possession
  of Basic Training in Computer Applications is an added advantage
• Basic
  Training in Planning
• Customer
  Relations Management
• At least three (3) years’ experience in a reputable organization.
• Extensive knowledge of Information policy, Client Service Standards,
  Computer applications
• Good
  time management skills
• Excellent communication skills and customer care
• Excellent
  planning skills with an ability to organize meetings
• An
  impeccable record of integrity
• Excellent
  report writing skills
• Ability
  to work in teams
• Age: Between 28-38 years

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