The Ugandan Jobline

• Offers technical support to logistics
  operations and activities, following standard processes and facilitating,
  directly or indirectly, the effective delivery of food assistance to
  beneficiaries.
• Supports the National Logistics Officer in
  preparation of LTSH (Landside transport, storage and handling) matrices
  and application of correct rates in operations activities
• Prepares and provides charge codes for
  travel, payroll and other staff LTSH related activities.
• Prepares service entry sheets (SES) for
  LTSH operations and consequently submitting them for payments.
• Requests delivery of invoices by Logistics
  service providers, follows up with Finance for payment and updates
  suppliers on payment status upon request.
• Prepares payment request forms to be
  attached to various SES and forwards the same to finance unit for payment.
• Vets supplier invoices both physically and
  in the Corporate ERP system for authenticity, capturing loss of food on
  waybills and application of the correct rates
• Closes off all open purchase orders to
  enable proper system funds analysis.
• Supports timely ordering and delivery of
  commodities and supplies to authorised partners and destinations.
• Supports management of logistics vendors’
  contracting activities including performance monitoring and measurement.
• Responds to a variety of technical
  queries/requests for support, following standard processes, and obtaining
  guidance as required, to ensure timely and accurate resolution of all
  enquiries with a high standard of client service mind-set.
• Actively contributes to budget
  preparation, monitoring and revision for all delivery modalities, ensuring
  adherence to relevant procedures and in compliance with corporate
  standards.
• Renders support in monitoring inventory
  management processes to track trends and account for the inventory status
  from source to beneficiary.
• Assists in monitoring of transporters’
  performance and provides inputs for their evaluations.
• Supports operational pipeline analyses,
  assessments and operational planning for all delivery modalities.
• Processes documentation for execution of
  logistics operations (e.g. customs clearance, invoice verification), take
  appropriate actions to resolve operational issues escalating various
  issues to the supervisor.
• Collects and compiles data, produces
  and/or contributes to reports (e.g. CCTI, SPRs, financial closure,
  physical inventory, transport performance) and ensure information accuracy
  in corporate systems in support to informed decision-making.
• Works closely with internal and limited
  number of external stakeholders to support efficient logistics operations
  management.
• Provides guidance to other support staff,
  in order to assist them in completing standard tasks to agreed standards
  and deadlines.
• Performs any other duties as deemed
  necessary.

• The ideal candidate for the United Nations
  UN World Food Programme (WFP) Logistics Assistant (Funds Management) job
  opportunity should hold a University degree with experience in any of the
  following:  Statistics, Economics,
  Commerce, Applied Science/ Mathematics, Business Administration,
  Transport/Freight forwarding/Customs clearing and or Logistics/supply chain
  management;
• A minimum of three (3) years of
  progressively responsible experience in supply chain activities;
• Three or more years of progressively
  responsible experience in funds management;
• Computer literacy skills i.e. working
  knowledge and experience using MS Office applications is mandatory
• Previous experience using corporate
  systems to monitor ongoing shipments, pipeline information, insurance
  claims, and food stock
• Prior experience analysing data (on
  commodities, funds, etc.) and drafting reports will be an advantage
• Previous exposure and experience in
  measuring service providers’ performance against set KPIs.
• Prior experience in assisting the
  preparation of contract documentation.
• Previous experience in providing technical
  business support in corporate systems is desired

• Supply Chain Management and
  Optimization: Displays aptitude at monitoring and reporting on
  supply chain operations to enable teams to efficiently assess the
  performance and sustainability of current networks.
• Planning, Project & Resource Management:
  Supports the planning, forecasting & resource management efforts of
  own team by collecting data from diverse sources.
• Information Management & Reporting:
  Collates accurate and timely information and data to enable informed
  decision making on reporting within individual unit and consequently the
  greater humanitarian community.
• Market Analysis, Contracting and
  Operational Execution: Ability to collect and collate necessary
  information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management:
  Demonstrates ability to implement operational warehouse procedures and
  normative guidance in order to manage WFP’s warehouse, handle inventory
  effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination:
  Demonstrates awareness of the importance of technical assistance and
  coordination with key stakeholders and an ability to carry out logistics
  activities, respecting individual mandates and programme priorities.

Related Jobs