Job Title: Logistics Assistant (Funds Management)
Organization: United Nations
World Food Programme (WFP)
World Food Programme (WFP)
Duty Station: Kampala,
Uganda
Uganda
Position Grade: SC5
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The
Logistics Assistant (Funds Management) will support the United Nations
World Food Programme in the implementation of well-defined standard
logistics/supply chain processes and activities to enable effective delivery of
goods and services for all delivery modalities.
Logistics Assistant (Funds Management) will support the United Nations
World Food Programme in the implementation of well-defined standard
logistics/supply chain processes and activities to enable effective delivery of
goods and services for all delivery modalities.
Key Duties and
Responsibilities:
Responsibilities:
- Offers technical support to logistics
operations and activities, following standard processes and facilitating,
directly or indirectly, the effective delivery of food assistance to
beneficiaries. - Supports the National Logistics Officer in
preparation of LTSH (Landside transport, storage and handling) matrices
and application of correct rates in operations activities - Prepares and provides charge codes for
travel, payroll and other staff LTSH related activities. - Prepares service entry sheets (SES) for
LTSH operations and consequently submitting them for payments. - Requests delivery of invoices by Logistics
service providers, follows up with Finance for payment and updates
suppliers on payment status upon request. - Prepares payment request forms to be
attached to various SES and forwards the same to finance unit for payment. - Vets supplier invoices both physically and
in the Corporate ERP system for authenticity, capturing loss of food on
waybills and application of the correct rates - Closes off all open purchase orders to
enable proper system funds analysis. - Supports timely ordering and delivery of
commodities and supplies to authorised partners and destinations. - Supports management of logistics vendors’
contracting activities including performance monitoring and measurement. - Responds to a variety of technical
queries/requests for support, following standard processes, and obtaining
guidance as required, to ensure timely and accurate resolution of all
enquiries with a high standard of client service mind-set. - Actively contributes to budget
preparation, monitoring and revision for all delivery modalities, ensuring
adherence to relevant procedures and in compliance with corporate
standards. - Renders support in monitoring inventory
management processes to track trends and account for the inventory status
from source to beneficiary. - Assists in monitoring of transporters’
performance and provides inputs for their evaluations. - Supports operational pipeline analyses,
assessments and operational planning for all delivery modalities. - Processes documentation for execution of
logistics operations (e.g. customs clearance, invoice verification), take
appropriate actions to resolve operational issues escalating various
issues to the supervisor. - Collects and compiles data, produces
and/or contributes to reports (e.g. CCTI, SPRs, financial closure,
physical inventory, transport performance) and ensure information accuracy
in corporate systems in support to informed decision-making. - Works closely with internal and limited
number of external stakeholders to support efficient logistics operations
management. - Provides guidance to other support staff,
in order to assist them in completing standard tasks to agreed standards
and deadlines. - Performs any other duties as deemed
necessary.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
UN World Food Programme (WFP) Logistics Assistant (Funds Management) job
opportunity should hold a University degree with experience in any of the
following: Statistics, Economics,
Commerce, Applied Science/ Mathematics, Business Administration,
Transport/Freight forwarding/Customs clearing and or Logistics/supply chain
management; - A minimum of three (3) years of
progressively responsible experience in supply chain activities; - Three or more years of progressively
responsible experience in funds management; - Computer literacy skills i.e. working
knowledge and experience using MS Office applications is mandatory - Previous experience using corporate
systems to monitor ongoing shipments, pipeline information, insurance
claims, and food stock - Prior experience analysing data (on
commodities, funds, etc.) and drafting reports will be an advantage - Previous exposure and experience in
measuring service providers’ performance against set KPIs. - Prior experience in assisting the
preparation of contract documentation. - Previous experience in providing technical
business support in corporate systems is desired
Functional Capabilities:
- Supply Chain Management and
Optimization: Displays aptitude at monitoring and reporting on
supply chain operations to enable teams to efficiently assess the
performance and sustainability of current networks. - Planning, Project & Resource Management:
Supports the planning, forecasting & resource management efforts of
own team by collecting data from diverse sources. - Information Management & Reporting:
Collates accurate and timely information and data to enable informed
decision making on reporting within individual unit and consequently the
greater humanitarian community. - Market Analysis, Contracting and
Operational Execution: Ability to collect and collate necessary
information to enable WFP to make informed operational decisions. - Warehouse and Inventory Management:
Demonstrates ability to implement operational warehouse procedures and
normative guidance in order to manage WFP’s warehouse, handle inventory
effectively through corporate systems, and ensure loss mitigation. - Technical Assistance and Coordination:
Demonstrates awareness of the importance of technical assistance and
coordination with key stakeholders and an ability to carry out logistics
activities, respecting individual mandates and programme priorities.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme (WFP) are encouraged to submit their applications online at the link
below.
Programme (WFP) are encouraged to submit their applications online at the link
below.
Deadline: 10th September 2017
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