Senior Transport Officer Job Placement – Civil Aviation Authority (CAA)

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Organization: Civil Aviation
Authority (CAA)
Duty Station: Kampala, Uganda
Job Ref: CAA/ADV/EXT/04/2017
Reports to: Principal
Transport & Maintenance Officer
About US:
Civil Aviation Authority (CAA) is a corporate body responsible for the
regulation of Civil Aviation in Uganda. It manages Entebbe International
Airport and 13 other aerodromes upcountry. CAA carries out its work in
conformity with International Civil Aviation Organization (ICAO) Standards and
Recommended Practices (SARPS).
Job Summary: The Senior
Transport Officer supports the Principal Transport & Maintenance Officer to
manage and monitor, in the most efficient and effective manner, the operation
and running of CAA vehicles.
Key Duties and
Responsibilities:  
Plan for proper movement of vehicles:
  • Schedules movement of pool vehicles to
    cover various needs of CAA and to ensure there is always a -reliever on
    standby.
  • Plan vehicles movement to ensure no CAA
    duties are unattended due to lack of transport.
  • Ensures the schedule covers for the
    vehicles which are in CAA garage.
Programme all matters related to repairs and maintenance of vehicles:
  • Schedule programmes for CAA vehicles in
    the workshop to avoid congestion or irregular flow of vehicles into the
    workshop.
  • Inform the drivers in advance when their
    maintenance falls due.
  • The jobholder will timeously informs
    drivers of their respective vehicle maintenance dates and arranges for
    alternative, vehicles where appropriate and possible.
  • Ensures corrective maintenance (scheduled)
    is handled in good time to reduce vehicles down time
  • Ensures outsourcing of repairs, which
    require specialized equipment on advice of the mechanics and after
    relevant approval.
Supervise staff in the section:
  • Allocates duties to staff and ensure their
    completion.
  • The incumbent will motivate staff through
    reward and feedback.
  • Ensures that staff adhere to CAA rules and
    regulations.
Manage licensing and registration of vehicles:
  • Monitors expiry of license and,
    registration by drawing a license- registration schedule indicating expiry
    date for each vehicle.
  • Updates the schedules to include and exclude
    purchase and disposal of vehicles respectively,
Handle all matters regarding motor accidents:
  • Manages motor vehicle accident by
    following the laid down lawful procedures in the Traffic Act:
  • Reports to the police Obtains the police
    abstract
  • Receives a written report from the driver
    involved giving accident details. The report to be copied to Corporate
    Secretary and HRM.
  • Informs the insurance and produces the
    required documents: Driver’s license, Insurance claim form duly filled and
    Police abstract.
Make reports on vehicle status and mechanical conditions.
  • Conducts vehicle inspection using CAA
    inspection form to check on vehicle’s general conditions and accessories,
    e.g. dents wheels, jack, mirrors etc.
  • Replaces lost accessories and arranges for
    recoveries from employee’s salary by raising payroll advice note attaching
    receipts.
Handle disciplinary matters in the section:
  • Records and investigates the disciplinary
    cases in the section.
  • Reports on the investigation’s outcome and
    forwards to HRM for -disciplinary action.



Preparation of the section’s budget: Gives required data input
for the preparation of the budget.
Make reports on garage bills:
  • Compiles and analyses garage bills levied
    to the respective department (cost centre).
  • Prepares monthly report of garage bills on
    the respective vehicles and cost centre.
Qualifications, Skills and
Experience:
  • The applicants for the Civil Aviation
    Authority (CAA) Senior Transport Officer job opportunity should hold an
    honours Bachelor’s degree in Business Administration
  • A diploma in Transport Management
OR
  • Chartered Institute of Transport
    Certificate with a Higher Diploma in Mechanical Engineering
  • Holds a Certificate in Supervisory Skills,
  • Holds a Certificate in Customer Service
  • A minimum of five years of relevant working
    experience, three of which at officer level, in a big organization with a
    large vehicle fleet.
  • Computer literacy skills i.e. proficiency
    in Ms Word and Ms Excel
  • Proven Human Resource and third party
    relation skills.
  • Age: Between 35  to 45 years
NB: Should be a person of
very high and unquestionable integrity and needless to emphasize any reported
cases of questionable integrity both before and after interview as well as post
appointment will lead to his/her cancellation from the process or termination of
Employment.
How to Apply:
All suitably qualified and interested candidates who desire to join the
aviation industry should send their hand-written applications with detailed CV
and copies of academic certificates plus transcripts with the Job reference
number clearly marked at the top left hand corner of the envelope should be
sent to the address below. Please indicate your (day time) phone contact. 
The Director, Human Resource and Administration,
Civil Aviation Authority (Head Office),
P.O. BOX 5536, Kampala, Uganda.
Deadline: 25th August 2017 by
5:00 PM
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