Job Title: Senior Portfolio Manager
Organization: Plan
International
International
Project Name: Integrated
Early Childhood Development in Refugee & host communities Project
Early Childhood Development in Refugee & host communities Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Programmes
Programmes
About US:
Plan International was founded over 75 years ago and is one of the
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
Job Summary: The Senior
Portfolio Manager will provide strategic leadership in the implementation of a
large, multi-million dollar emergency grants portfolio and provide support to
the Country Management team to secure business opportunities with bilateral and
multilateral donors. The role focuses primarily (70%) on supporting the timely,
effective and quality implementation of existing Plan International
Canada-supported emergency projects and developing new business opportunities
(30%). The position involves a high degree of complexity in resolving a wide
range of challenges which typically occur in the management of a complex grant
portfolio with different management lines, geographical locations, a large and
diverse workforce, and a range of contractual obligations, specifically grant
contacts. The Senior Portfolio Manager will be fully integrated in the Extended
Country Management Team based in Kampala and will provide effective and quality
leadership to the projects’ implementation teams based in the field.
Portfolio Manager will provide strategic leadership in the implementation of a
large, multi-million dollar emergency grants portfolio and provide support to
the Country Management team to secure business opportunities with bilateral and
multilateral donors. The role focuses primarily (70%) on supporting the timely,
effective and quality implementation of existing Plan International
Canada-supported emergency projects and developing new business opportunities
(30%). The position involves a high degree of complexity in resolving a wide
range of challenges which typically occur in the management of a complex grant
portfolio with different management lines, geographical locations, a large and
diverse workforce, and a range of contractual obligations, specifically grant
contacts. The Senior Portfolio Manager will be fully integrated in the Extended
Country Management Team based in Kampala and will provide effective and quality
leadership to the projects’ implementation teams based in the field.
Key Duties and
Responsibilities:
Responsibilities:
Programme planning and delivery:
- The
jobholder defines and updates clear project work plans for each
grant regularly to reflect changing environment - The
incumbent achieves project results, and monitors appropriate benchmarks,
targets and performance indicators - Coordinates
technical inputs on WASH, CPiE and gender to support high quality of
implementation ensuring that programmatic strategies of grant
portfolio are of high quality, based on best practices and in line with
donor standards - Articulates
changes in project activities (if any) clearly and produces clear
documents justifying changes, analysis of change impact and budget
impact - The
incumbent will also systematically reviews risks and challenges to quality
implementation and compliance and develops clear and timely mitigation
strategies, including resources required - Formulates
and implements a clear plan to strengthen program and compliance
quality in the grant portfolio - Writes
well-documented, accurate quality narrative reports in line with donors’
reporting requirements, including review by Canada National Office (CNO) - Creates
an efficient knowledge management system/approach that helps
learning, sharing, scaling up, and innovation - Produces
knowledge management documents in coordination with Plan International
Uganda’s and Canada’s technical advisors showcasing achievements in EiE,
CPiE and WASH
Financial management within defined grants portfolio:
- Reviews
and updates the projects’ budgets and financial reports frequently, applying
the principles of effectiveness and best value for money in implementation - Responsible
meeting donor compliance requirements in a timely manner and
positioning grants for donor audits - Develops,
implements and monitors grants’ budgets and forecast in coordination with
Plan International Uganda’s Finance team to the highest quality in
accordance with donor compliance requirements - Prepares
and submits accurate financial reports in line with donors’ requirements - Keenly
reviews financial reports ensure alignment between expenditures and
progress reports
Business Development:
- Supports
on-going business development opportunities, including liaising
with donors and following up on potential leads; - Supports
project design and proposal preparations for institutional and public
funding in conjunction with Emergency response team at the CNO level; - Responsible
for effective administration of internal processes, and ensures
Plan protocol is followed with the proposal development process to allow
Canada National Office adequate time to provide feedback on proposals and
on the draft agreement before finalised; - Works
closely with key donors, building relationships and developing
business development opportunities: UN agencies (UNHCR, UNICEF, UNFPA,
WFP, FAO, etc.) Canadian Embassy, host government and other key
stakeholders where necessary
Communications and Working Relationships:
- Builds
strong relationships between Plan International Uganda and Plan
International Canada staff and develops clear communication protocols on grant
management; - Engages
and effectively represents Plan International in strategic partnerships
with relevant NGOS (local and international), UN and government
entities as appropriate, to maximise use of our resources and emergency
program impact; - Effectively
networks with donors, and NGO’s involved in emergency project
implementation; - Develops
appropriate internal and external Working Relationships (and
partnerships) to support quality grant delivery and compliance.
Qualifications, Skills and
Experience:
Experience:
- The applicant for the Plan International Senior Portfolio Manager job vacancy should have at least five years’
experience in managing all aspects of donor-funded emergency projects,
including finance; - Extensive knowledge of effective participatory Monitoring, Evaluation and
Research systems and processes - The Senior Portfolio Manager should
demonstrate excellent project management and problem-solving skills, a
very high degree of political acumen, organisation and communication
skills and strategic thinking to meet the demands of a dynamic and
sometimes unpredictable operating environment while ensuring Plan
International’s systems and policies are adhered to and donors’
requirements are met. - Proven
ability to work independently and as a team player who demonstrates
leadership - Previous
experience in engaging with the international donor community and
developing donor reports for grants - Excellent
interpersonal skills, including the ability to work in a matrix
environment - Excellent
written and oral communication skills, including presentation and
public speaking - Strong
analytical and problem solving skills - Excellent
organisational skills and the ability to multitask while working on
projects with varying activities, objectives and deliverables - Excellent
negotiation and influencing skills - Creates
strong sense of purpose within the portfolio and with stakeholders - Sound
judgment and decision-making in complex situations - Aware
of impact on others and adjusting own behaviour accordingly
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
The Country Human Resources and Organizational Development Manager,
Plan Uganda
Email to:
[email protected].
[email protected].
NB: Only short-listed
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th November 2017.
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th November 2017.
Deadline: 4th September
2017
2017
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