The Ugandan Jobline

• The
  jobholder defines and updates clear project work plans for each
  grant regularly to reflect changing environment
• The
  incumbent achieves project results, and monitors appropriate benchmarks,
  targets and performance indicators
• Coordinates
  technical inputs on WASH, CPiE and gender to support high quality of
  implementation ensuring that programmatic strategies of grant
  portfolio are of high quality, based on best practices and in line with
  donor standards
• Articulates
  changes in project activities (if any) clearly and produces clear
  documents justifying changes, analysis of change impact and budget
  impact
• The
  incumbent will also systematically reviews risks and challenges to quality
  implementation and compliance and develops clear and timely mitigation
  strategies, including resources required
• Formulates
  and implements a clear plan to strengthen program and compliance
  quality in the grant portfolio
• Writes
  well-documented, accurate quality narrative reports in line with donors’
  reporting requirements, including review by Canada National Office (CNO)
• Creates
  an efficient knowledge management system/approach that helps
  learning, sharing, scaling up, and innovation
• Produces
  knowledge management documents in coordination with Plan International
  Uganda’s and Canada’s technical advisors showcasing achievements in EiE,
  CPiE and WASH

• Reviews
  and updates the projects’ budgets and financial reports frequently, applying
  the principles of effectiveness and best value for money in implementation
• Responsible
  meeting donor compliance requirements in a timely manner and
  positioning grants for donor audits
• Develops,
  implements and monitors grants’ budgets and forecast in coordination with
  Plan International Uganda’s Finance team to the highest quality in
  accordance with donor compliance requirements
• Prepares
  and submits accurate financial reports in line with donors’ requirements
• Keenly
  reviews financial reports ensure alignment between expenditures and
  progress reports

• Supports
  on-going business development opportunities, including liaising
  with donors and following up on potential leads;
• Supports
  project design and proposal preparations for institutional and public
  funding in conjunction with Emergency response team at the CNO level;
• Responsible
  for effective administration of internal processes, and ensures
  Plan protocol is followed with the proposal development process to allow
  Canada National Office adequate time to provide feedback on proposals and
  on the draft agreement before finalised;
• Works
  closely with key donors, building relationships and developing
  business development opportunities: UN agencies (UNHCR, UNICEF, UNFPA,
  WFP, FAO, etc.) Canadian Embassy, host government and other key
  stakeholders where necessary

• Builds
  strong relationships between Plan International Uganda and Plan
  International Canada staff and develops clear communication protocols on grant
  management;
• Engages
  and effectively represents Plan International in strategic partnerships
  with relevant NGOS (local and international), UN and government
  entities as appropriate, to maximise use of our resources and emergency
  program impact;
• Effectively
  networks with donors, and NGO’s involved in emergency project
  implementation;
• Develops
  appropriate internal and external Working Relationships (and
  partnerships) to support quality grant delivery and compliance.

• The applicant for the Plan International Senior Portfolio Manager job vacancy should have at least five years’
  experience in managing all aspects of donor-funded emergency projects,
  including finance;
• Extensive knowledge of effective participatory Monitoring, Evaluation and
  Research systems and processes
• The Senior Portfolio Manager should
  demonstrate excellent project management and problem-solving skills, a
  very high degree of political acumen, organisation and communication
  skills and strategic thinking to meet the demands of a dynamic and
  sometimes unpredictable operating environment while ensuring Plan
  International’s systems and policies are adhered to and donors’
  requirements are met.
• Proven
  ability to work independently and as a team player who demonstrates
  leadership
• Previous
  experience in engaging with the international donor community and
  developing donor reports for grants
• Excellent
  interpersonal skills, including the ability to work in a matrix
  environment
• Excellent
  written and oral communication skills, including presentation and
  public speaking
• Strong
  analytical and problem solving skills
• Excellent
  organisational skills and the ability to multitask while working on
  projects with varying activities, objectives and deliverables
• Excellent
  negotiation and influencing skills
• Creates
  strong sense of purpose within the portfolio and with stakeholders
• Sound
  judgment and decision-making in complex situations
• Aware
  of impact on others and adjusting own behaviour accordingly

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