Job Title: Personal Assistant (PA)
Organization: National
Medical Stores (NMS)
Medical Stores (NMS)
Duty Station: Entebbe,
Uganda
Uganda
Ref: NMS/2017/07
Report to: Head of Finance
& Accounts
& Accounts
About US:
National Medical Stores is an autonomous Corporation that was
established by an Act of Parliament 1993. Our mandate is to procure, store and
distribute medicines and other medical supplies to public health facilities in
Uganda.
established by an Act of Parliament 1993. Our mandate is to procure, store and
distribute medicines and other medical supplies to public health facilities in
Uganda.
Job Summary: The Personal
Assistant will provides administrative support to the Head of Finance and
Accounts in order to ensure effectiveness and efficiency of the National
Medical Stores (NMS).
Assistant will provides administrative support to the Head of Finance and
Accounts in order to ensure effectiveness and efficiency of the National
Medical Stores (NMS).
Key Duties and
Responsibilities:
Responsibilities:
- The Personal Assistant (PA) prepares and
processes correspondences and reports for the department in line with NMS
set policies and procedures. - The incumbent will also arrange
departmental, Management and Board meetings and inform relevant parties
according to NMS procedures. - The Personal Assistant (PA) will design
and manage department filing system according to NMS records and filing
procedures. - Provide auxiliary support to the immediate
supervisor in line with NMS set procedures. Arrange and equip the
department with stationary and office provisions in line with the NMS
Procedures - Prepare and submit annual departmental
report as directed by the Head of Department - Make appointments for the head of
department and to inform the relevant parties accordingly - Identify any risk(s) noted during the
course of execution of your duties and formally report to your immediate
supervisor - In charge of incoming and outgoing mail
Qualifications, Skills and
Experience:
Experience:
- The applicant for the National Medical
Stores (NMS) Personal Assistant (PA) should hold an honors Degree in
Secretarial and Administrative studies or an honors degree with additional
qualification in office practice/secretarial studies from a recognized
University or institution. - Possession of a certificate in Customer
Service is an added advantage - At least three years of related experience
as a Personal Assistant (PA) - The Personal Assistant (PA) must have a
minimum typing speed of 50 to 60 words per minute - Computer literacy skills
How to Apply:
All suitably qualified and interested candidates should send their
application letters with updated CVs, copies of the academic documents/
transcripts, documents supporting your work experience, names and contact
details of three professional referees addressed and delivered to the Head of
Human Resource and Support Services, National Medical Stores (NMS), Plot 4-12,
Nsamizi Road, P.O Box 16, Entebbe, Uganda.
application letters with updated CVs, copies of the academic documents/
transcripts, documents supporting your work experience, names and contact
details of three professional referees addressed and delivered to the Head of
Human Resource and Support Services, National Medical Stores (NMS), Plot 4-12,
Nsamizi Road, P.O Box 16, Entebbe, Uganda.
Deadline: 11th September
2017
2017
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