The Ugandan Jobline

• Ensure that all DRC procurement guidelines
  are adhered to at the Rhino Camp Program
• Actively engage and support the program
  teams in procurement planning to ensure timely delivery of project inputs
  and activities
• Work closely with the West Nile
  Coordinating Office in Arua, identify, negotiate and implement contract
  agreements which result in efficiencies in line with financial and
  forecasting requirements
• Maintain accurate auditable records of all
  procurement processes which result in high process compliance
• Administer contract performance, including
  delivery, receipt, warranty, damages and insurance
• Plan and engage with Project Managers to
  understand contract specifications
• Work closely with suppliers to develop a
  profile of delivery capability which results in effective market
  engagement
• Conduct efficient and collaborative
  procurements which are DRC and donor-compliant (inquiry, tendering,
  evaluation award & contract management) and which result in a high
  value adding commercial outcomes.

• The incumbent will ensure that all
  repairs, service and maintenance performed on vehicles / equipment /
  machinery are in accordance to required standards established to achieve
  maximum reliability with minimum downtime and at best value for money
• Keenly monitor fuel consumption for the
  DRC fleet i.e. vehicles and motorcycles and generators. This will be done
  through ensuring monthly calculations of fuel consumption
• Compile all maintenance and fuel
  consumption reports for vehicles, motorcycles and generators and share
  with Roving Procurement and Logistics Officer on a monthly basis
• May be called upon to drive the assigned
  vehicle in a correct and sensible manner in adherence to weather and road
  conditions at all times; adhere to the maximum speed limits for DRC
  vehicles – 50km/hour on a dirt road, 100km/hour on a tarmac; when the road
  conditions are poor, drive as slowly as necessary to facilitate safe
  passage to the passengers and ensure no damage to the vehicle.
• Ensure vehicle-in-use templates,
  insurances and list of authorized DRC drivers are in place and updated
• Ensure that all DRC vehicles and motorcycles
  are fitted with the minimum vehicles accessories and report shortfalls to
  supervisor on time
• Coordinate staff movement plans.

• In charge of receiving the procured
  supplies, with waybills, monitoring stock levels of Rhino Camp office
  stationery, kitchen and office supplies and consumables
• Responsible for ensuring that monthly
  physical stock counts are done as scheduled to prevent stock discrepancy
  as well as monitoring expiring dates of in stock supplies
• Will maintain and update stock records and
  inventory.

• Responsible for monthly updating of
  inventory and asset list and submit to the Roving Procurement and
  Logistics officer based in Arua
• Responsible for consistent tagging of DRC
  assets immediately after procurement
• Conduct bi-annual physical asset
  verification.
• Maintain a transparent, honest and
  supportive communication structure with colleagues to ensure they are kept
  informed of applicable fleet activities and requirements.
• Develop and maintain positive
  relationships with local authorities, other NGOs and any other
  stakeholders, representing DRC and ensuring good co-operation.

• Be aware of the potential for loss or
  fraud in fleet activities such as fuel cost, mislead transport usage, and
  procedures.
• Pro-actively work to prevent such
  occurrences by working with relevant line managers to improve transparency
  and to ensure the best use of DRC assets and resources.

• Working closely with manufacturers,
  distributors and suppliers
• Arranging carriage or actually delivering
  goods to the Arua Office sub offices
• Quality control of goods in and/or goods
  out
• Maintenance of stable conditions and / or
  temperatures (as for perishable food items, chemicals or drugs)
• Uphold the DRC’s Code of Conduct
• Perform any other duties assigned.

• The ideal candidate for the Danish Refugee
  Council (DRC) Logistics Assistant career placement must hold a Diploma in
  areas such as fleet management, assets and inventory management, or
  logistic operations/management, supply chain management, etc.
• Computer literacy skills i.e. proficiency
  in Word, Excel, Power Point, etc…

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria
• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.

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