The Ugandan Jobline

• Ensure that all DRC procurement
  guidelines are adhered to at the Rhino Camp Program
• Actively engage and support the program
  teams in procurement planning to ensure timely delivery of project inputs
  and activities
• Work closely with the West Nile
  Coordinating Office in Arua, identify, negotiate and implement contract
  agreements which result in efficiencies in line with financial and
  forecasting requirements
• Maintain accurate auditable records of
  all procurement processes which result in high process compliance
• Administer contract performance,
  including delivery, receipt, warranty, damages and insurance
• Plan and engage with Project Managers to
  understand contract specifications
• Liaise with suppliers to develop a
  profile of delivery capability which results in effective market
  engagement
• Conduct efficient and collaborative
  procurements which are DRC and donor-compliant (inquiry, tendering,
  evaluation award & contract management) and which result in a high
  value adding commercial outcomes.

• Ensure that all repairs, service and
  maintenance performed on vehicles / equipment / machinery are in
  accordance to required standards established to achieve maximum
  reliability with minimum downtime and at best value for money
• Monitor fuel consumption for the DRC fleet
  i.e. vehicles and motorcycles and generators. This will be done through
  ensuring monthly calculations of fuel consumption
• Compile all maintenance and fuel
  consumption reports for vehicles, motorcycles and generators and share
  with Roving Procurement and Logistics Officer on a monthly basis
• May be called upon to drive the assigned
  vehicle in a correct and sensible manner in adherence to weather and road
  conditions at all times; adhere to the maximum speed limits for DRC
  vehicles – 50km/hour on a dirt road, 100km/hour on a tarmac; when the road
  conditions are poor, drive as slowly as necessary to facilitate safe
  passage to the passengers and ensure no damage to the vehicle.
• Ensure vehicle-in-use templates,
  insurances and list of authorized DRC drivers are in place and updated
• Ensure that all DRC vehicles and
  motorcycles are fitted with the minimum vehicles accessories and report
  shortfalls to supervisor on time
• Coordinate staff movement plans.

• Responsible for receiving the procured
  supplies, with waybills, monitoring stock levels of Rhino Camp office
  stationery, kitchen and office supplies and consumables
• Responsible for ensuring that monthly
  physical stock counts are done as scheduled to prevent stock discrepancy
  as well as monitoring expiring dates of in stock supplies
• Will maintain and update stock records and
  inventory.

• Responsible for monthly updating of
  inventory and asset list and submit to the Roving Procurement and
  Logistics officer based in Arua
• Responsible for consistent tagging of DRC
  assets immediately after procurement
• Carry out bi-annual physical asset
  verification.

• Maintain a transparent, honest and
  supportive communication structure with colleagues to ensure they are kept
  informed of applicable fleet activities and requirements.
• Build and maintain positive relationships
  with local authorities, other NGOs and any other stakeholders,
  representing DRC and ensuring good co-operation.

• Be aware of the potential for loss or
  fraud in fleet activities such as fuel cost, mislead transport usage, and
  procedures.
• Pro-actively work to prevent such
  occurrences by working with relevant line managers to improve transparency
  and to ensure the best use of DRC assets and resources.

• Liaising with manufacturers, distributors
  and suppliers
• Arranging carriage or actually delivering
  goods to the Arua Office sub offices
• Quality control of goods in and/or goods
  out
• Maintenance of stable conditions and / or
  temperatures (as for perishable food items, chemicals or drugs)
• Uphold the DRC’s Code of Conduct
• Any other duties assigned.

• The ideal candidate for the Danish Refugee
  Council (DRC) Logistics and Procurement Assistant career placement must
  hold a Bachelor’s Degree in Procurement and Logistics or any other related
  field with a qualifications and experience in areas such as fleet
  management, assets and inventory management, or logistic
  operations/management, supply chain management, etc. 
• Computer literacy
  (Word, Excel, Power Point, etc…)
• Language: Fluency in spoken and
  written English

• Professionalism: Strong
  personal initiative and willingness to accept responsibilities; good
  knowledge of logistics work and practices; ability to work in the remote locations
• Ability to establish priorities and to
  plan, coordinate and monitor work
• Sound judgment in applying technical
  expertise to resolve a rank of issues/problems.
• Good negotiating skills and ability to
  influence others to reach agreement.
• Teamwork: Good interpersonal
  skills; ability to lead teamwork, ability to develop and maintain
  effective working relationships with logistic counterparts in a
  multi-cultural, multi-ethnic environment and respect for diversity.
• Ability to perform under pressure, take
  initiative and possess a resilient attitude

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria
• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.

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