The Ugandan Jobline

• Regularly monitor any changes in national
  laws related to DRC/DDG operations, e.g. Labour Law.
• Carry out general clerical duties,
  including photocopying, filing and mailing
• Routinely re-order office supplies
• Manage the filing, storage and security of
  documents, including HR files, project assets, consumables, etc.; ensure
  all documents are filed according to the guidelines in Operations Handbook
• Maintain a tracking system for all
  communications (in-coming and out-going) by receiving and forwarding to
  the responsible staffs, and circulating from DRC/DDG staffs to external
  parties.
• Chair weekly meetings and send minutes to
  Kampala

• Maintain confidential, accurate and up to
  date records of all staff (i.e. personnel information and management
  systems)
• Maintain an updated Staff Database
  including tracking contract dates and extensions
• Ensure staff management and follow up for
  the office: record staff absences, overtime, holidays, contracts, contract
  renewals and end of contract documents and payments, explain policies to
  staff and implement procedures
• Keenly track staff leave and support
  Supervisors in ensuring leave planning is done
• Maintain the HR filing system, including
  update of all paperwork
• Prepare office payroll, tax and social
  insurance documentation on a monthly basis for checking and authorisation
  by Area Program Manager, and ensure timely payment of these
• Prepare the recruitment planner to acquire
  authorization for every position and ensure a transparent and fair
  recruitment procedure in liaison with Area Manager and HR Kampala
• Prepare all casual/Volunteer contracts
  with guidance and support from Kampala HR and maintain records of all
  contract related information; and ensure those are paid on a timely basis.
• Maintain Administrative guidelines and
  update if procedure changes
• Ensure compliance with all DRC/Donor HR
  and Admin procedures and liaise with Area Manager and Kampala HR unit for
  support in attaining this.

• Ensure that all finance/admin/HR
  procedures are carried out according to DRC standards and in a transparent
  way
• Mentor and supervise Guards, office
  attendant and Housekeeping staff and manage their schedules, leave
  planning and other HR needs
• Take initiative to ensure targets are
  prioritised and achieved before stated deadlines.
• Ensure that a good relations with the
  district authorities are fully maintained

• The ideal candidate for the Danish Refugee
  Council (DRC) Human Resources/Administration Assistant job placement must
  hold a Bachelor’s Degree in Human Resources, Social Sciences and any other
  related field
• A minimum of three years of relevant experience
  in Human Resources and Administration in INGOs.
• Excellent knowledge in Administration
  management and day to day running of office.
• Excellent organizational skills.
• Fluent in written and spoken English.
• Proven commitment to work Only for a short
  period and still be result oriented.
• Extensive knowledge of working in
  challenging environments.
• Demonstrated ability to manage large and
  varied workloads, and can manage stress constructively.
• Proven ability to prioritize tasks, meet
  deadlines and work with limited supervision.
• Pro-active, stable and robust character
  and a good team-player.
• Excellent communication skills, calm and a
  good sense of humor.
• Excellent interpersonal skills and demonstrated
  ability to establish effective working relations at all levels.

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria
• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.

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