Job Title: Grants Manager
Organisation: WEI/Bantwana
Project Name: USAID funded
BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
Reports to: Finance and
Operations Director
Operations Director
Duty Station: Jinja, Uganda
About US:
WEI/Bantwana Initiative is a Non-Governmental Organization that helps
families and children orphaned and made vulnerable by HIV/AIDS to access the
comprehensive support and care they need to grow into healthy adults.
families and children orphaned and made vulnerable by HIV/AIDS to access the
comprehensive support and care they need to grow into healthy adults.
About USAID BETTER OUTCOMES
Project:
Project:
World Education Inc. /Bantwana (WEI/B) is implementing the five- year
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth, Alive and Friends of Christ Revival
(FOC-REV); each responsible for specific technical aspects of the project. The
project is being implemented in 20 districts of Eastern and Northern Uganda.
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth, Alive and Friends of Christ Revival
(FOC-REV); each responsible for specific technical aspects of the project. The
project is being implemented in 20 districts of Eastern and Northern Uganda.
Job Summary: The Grants
Manager provides full cycle support to sub-grantees under the USAID Better
Outcomes project. The Grants Manager ensures that all administrative and
financial aspects of grants and contracts management are performed efficiently
and to a high standard of quality, from the planning and application phase
through contracting, reporting, and close-out. This position ensures that the
portfolio of sub-awards complies with WEI/Bantwana policies and USAID
requirements, with an emphasis on oversight of financial reporting and
contractual compliance.
Manager provides full cycle support to sub-grantees under the USAID Better
Outcomes project. The Grants Manager ensures that all administrative and
financial aspects of grants and contracts management are performed efficiently
and to a high standard of quality, from the planning and application phase
through contracting, reporting, and close-out. This position ensures that the
portfolio of sub-awards complies with WEI/Bantwana policies and USAID
requirements, with an emphasis on oversight of financial reporting and
contractual compliance.
Key Duties and
Responsibilities:
Responsibilities:
- Provide leadership and oversee execution
of a complex grants management portfolio - Perform functions of financial
administration and reporting to include, but not limited to: preparation
and timely submission of sub-grantee’s reports, development, and
adjustment of associated budgets, coordination of budgeted funds. - Provide oversight and lead capacity
building approach of partner staff to meet compliance standards and other
contractual obligations - Mentor and supervise Grants Officers and Administrative staff supporting grants
management - Review partner cash requests and ensure
the funds are disbursed on time - Render support in the budget development
process and perform budget analysis duties as assigned by the Chief of
Finance and Operations or his/her designee. - Provided input into periodic work plans
and carry out progress review of all key outputs and financials (bum
rates); monitor and report on partner performance on meeting obligations
of partner agreement including targets and reporting deadlines. - Monitor Grants Officer’s field visit
financial review reports and make recommendation for actionable items. - Prepare and submit quarterly summarized
performance reports by partner and consolidated for submission to
management for any further action, with detailed proposals for improvement. - Prepare quarterly audit issues report to
ensure all audit recommendations are addressed. - Lead the preparation and implementation of
training and support supervision to all partner staff to strengthen their
financial management. - Ensure sub-agreements are completed and
awarded in compliance with USAID and WEI/Bantwana Policies - Serve as the liaison between the grantee
organizations and WEI/ Bantwana to ensure contractual obligations for the
projects are met and to process contractual actions such as specialized
equipment purchases, deliverables, modifications, and closeouts. - Maintain an award consolidated tracker for
all partners to document processes for each grant cycle. Compile and
organize all grant materials. - Follow up on all outstanding disallowed costs
and actionable issues emanating from field visit. - Act as the contact person and play a
liaison role with the Implementing Partners and CSO’s and provide them
with technical support in regard to grants Management.
Qualifications, Skills and
Experience:
Experience:
- The applicant for the USAID Project Grants Manager job opportunity
should have at least seven years’ experience managing grants under a
USAID-funded program. - Extensive knowledge of grant processes
including accounting and financial reporting. - Proficient in the use of financial
management software to include spreadsheets and/or databases, required. - Demonstrated ability to interpret complex
grant funding requirements, submissions, and budget projections; - Ability to interpret federal, state, and
local government laws and regulations regarding grant administration; - Ability to review the work of others to
ensure conformance to standards; ability to communicate effectively across
a broad spectrum of staff, both orally and in writing required. - Previous experience in managing and
building grants management capacity across a range of small and larger
organizations. - Experience managing and building the
capacity of a small grants team. - Demonstrated strong organizational and
interpersonal skills; - Fluent in oral and written English and
excellent writing skills - Ability to work in a challenging
environment, under high pressure and ability to cope with tight deadlines, - Possess a high standard of personal and
professional integrity - Willingness to work as a team member,
taking on additional tasks as needed to ensure the overall success of the
project - Keen attention to detail, ability to
multi-task and work well under pressure.
How to Apply:
All suitably qualified and interested candidates who wish to join the
World Education Inc. /Bantwana (WEI/B) are encouraged to apply via E-mail only
be sending an updated CV and cover letter to: Human Resource Manager, World
Education Inc Bantwana at [email protected]
World Education Inc. /Bantwana (WEI/B) are encouraged to apply via E-mail only
be sending an updated CV and cover letter to: Human Resource Manager, World
Education Inc Bantwana at [email protected]
Deadline: 25th August
2017 by 5:00pm
2017 by 5:00pm
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