Fresher Regional Finance and Administration Officer Swiss NGO Jobs – IMPACT Initiatives

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Organisation:  IMPACT Initiatives
Duty Station: Kampala,
Uganda
Reports to: Chief Finance
and Administration Manager, Geneva
About Us:
IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland.
The organization manages several initiatives, including the REACH Initiative.
The IMPACT team comprises specialists in data collection, management and
analysis, GIS and remote-sensing. IMPACT was launched at the initiative of
ACTED, an international NGO whose headquarter is based in Paris and is present
in thirty countries. The two organizations have a strong complementarity
formalized in a global partnership, which allows particularly IMPACT to benefit
from ACTED’s operational support on its fields of intervention.
REACH was born in 2010 as a joint initiative of two International NGOs
(IMPACT Initiatives and ACTED) and the United Nations Institute for Training
and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).
REACH’s purpose is to promote and facilitate the development of information
products that enhance the humanitarian community’s decision making and planning
capacity for emergency, reconstruction and development contexts, supporting and
working within the framework of the humanitarian reform process. REACH
facilitates information management for aid actors through three complementary
services: (a) need and situation assessments facilitated by REACH teams; (b)
situation analysis using satellite imagery; (c) provision of related database
and (web)-mapping facilities and expertise.
Job Summary: The Regional
Finance and Administration Officer will be part of the FLAT team and will be
based in a field location guaranteeing a closer support to our field teams.
Key Duties and
Responsibilities:   
Finance:
  • Tasked with the preparation of IMPACT
    Financial Sheets on the basis of ACTED and donor budgets
  • In charge of the consolidation of monthly
    budgets follow-up, including ACTED and IMPACT expenses
  • Keenly review of allocations and
    projections tables with the input of the country focal points
  • Review of the expenses and conversion into
    importable format in SAGE
  • Daily communication with the Finance team
    in Geneva
Human Resources:
  • In charge of the collection, review and
    related follow-up of monthly attendance sheets and aligned leave requests,
    ensuring that content/template/signatures are accurate and complete
  • Following up on the holidays of
    international staffs
  • Checking seniority of international staffs
    every month and communicate with HR team in Geneva
  • Launch, collection and review of exit
    forms
  • Posting of job offers to attract new
    candidates within the region



Other Support:
  • Audit: First level check
    of documentation submitted to ensure completeness and related follow-up
  • HUB: Support in specific
    procurement processes related to the countries under responsibilities
    (research of quotations, preparation of complete procurement documents,
    etc.)
Qualifications, Skills and
Experience:  
  • The applicant for the Regional Finance and
    Administration Officer job placement must have a relevant academic
    background in HR, Finance or Administration;
  • One year of relevant working experience;
  • Excellent organizational skills;
  • Excellent communication skills;
  • Ability to operate in a cross-cultural
    environment requiring flexibility;
  • Ability to work independently;
  • Keen attention to details.
  • Computer literacy i.e. knowledge of
    Microsoft Word and Excel;
  • Fluency in English and French required;
How to Apply:
All candidates who wish to join Impact Initiatives in the
aforementioned capacity are encouraged to send, in English, a cover letter, updated
CV, and three references to jobs@impact-initiatives.org
Ref: 17/UGANDA/RFA02. Please indicate the reference in the subject line
of your email.
Deadline: 22nd September
2017
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