The Ugandan Jobline

• Tasked
  with receiving and verifying whether legal documents are duly
  executed and sealed, from the sales/business team and respective
  Securities and Documentation officer(s), prior to assessment of stamp duty
  and registration fees to ensure that legal documents are binding in terms
  of execution.
• The
  incumbent will also lodge documents with external law firms/registries and
  follow up to ensure timely return which enables timely disbursement of credit
  facilities to Bank customers.
• Make
  proper and prompt entries in the manual security registers, regarding
  the movement and stages arrived at, in registering dfcu’s contract and
  security documents. This is to facilitate easy tracing of documents by whoever
  needs to.
• Follow
  up on registration of various security and contract documents for the
  purposes of updating the credit register on movement of securities
  and proper tracking of the perfection of dfcu Bank’s legal interest and
  further ensuring that security registers are printed and filed securely to
  ensure safe custody of securities (including prompt lodgement of all
  securities in the strong room).
• Maintain
  and update the securities and registration tracker to monitor and capture
  all securities handled by the lawyers in a specific month to enable easy
  confirmation of the lawyers’ fee notes upon receipt of the same for
  payment.
• Avail
  updates on the waivers disbursed in a specific month upon receipt of
  waiver list to ensure that the Bank’s interests are properly secured.
• Avail
  monthly reconciliation reports in respect of the legal fees accounts to
  the Manager of the Credit Operations Unit.
• Work
  closely with the external lawyers to ensure timely perfection of
  securities, closely monitoring and facilitating the movement between
  the business units and bank lawyers and eventually coordinate payments to
  external counsel for registration services – ensure their accounts are
  credited and invoices promptly paid.

• Ensure that all security documents are
  properly registered, titles are encumbered with dfcu’s mortgage or further
  charge and log Books are caveated before forwarding the same to the
  Registry Team for safe custody in a bid to avoid having unperfected
  securities.
• Work closely with the Registry Officers to
  ensure timely term lease extensions and rectifications of all other
  discrepancies. 

• The applicant for the DFCU Documentation
  & Securities Clerk job opportunity must hold a Degree/Diploma in Law
• Hold
  a Certificate in effective records management
• Experience
  in working for a busy private law firm(s) handling the registration
  of mortgages and other security documents for different financial
  institutions.
• Approved
  Court process server.
• Broad
  knowledge and understanding of the procedures involving registration of
  Mortgages, debentures, charges on chattels and various security
  documents.
• Possess
  excellent interpersonal and communication skills (necessary for dealing
  with the external registries and various Government departments when
  registering securities).
• Computer
  literacy skills
• Good
  team player; support all queries relating to registration of
  securities.
• Basic
  legal knowledge of products offered by dfcu Bank Limited.

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