The Ugandan Jobline

• Provides efficient administrative support
  to the management of the Kampala office.
• Maintains an attractive, pleasant and neat
  front desk area.
• The incumbent receives and assists
  visitors to the office courteously, answering queries and providing
  information while being as prudent as possible.
• Takes messages for staff not in office
• Organises office notice boards at the
  reception area, inside and outside the entrance to the office, regularly
  displaying important and useful information for the attention of members
  of staff and visitors.
• Effectively manages office telephone
  communication in a courteous manner by receiving all incoming telephone
  calls, recording and distributing incoming messages for staff and making
  official phone calls on behalf of staff
• The jobholder manages flight and
  accommodations bookings in a timely manner and coordinates all visitor
  schedules within Kampala
• Offers technical support to HR department
  during recruitment process such as inviting candidates, preparing
  interview venues, administering forms
• Manage the office supplies store by
  ensuring that there are adequate stocks, arrange replenishment on a timely
  manner and produce a monthly stock report
• Issue cheques from the finance department
  ensuring that receipts are received in return and passed on to the finance
  department

• The ideal candidate for the Oxfam
  Administrative Assistant job placement must hold a Bachelor’s degree in
  administration or any other relevant field
• At least two years’ experience in Office
  Administration in a busy work setting
• Previous experience in Stores/ inventory
  Management
• Computer literacy skills with proficiency
  in Ms Word and Ms Excel packages.
• Good oral and written English
• Pleasant and courteous personality,
  cooperative
• Good planning and organization skills
• Ability to take initiative and work with
  minimum supervision
• High degree of flexibility and ability to
  work under pressure

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