Executive Assistant NGO Jobs – BRAC International

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Organisation: BRAC
International
Duty Station: Kampala,
Uganda
About US:
BRAC International is one of the world’s largest Non-Governmental
Development Organizations, working in a number of countries in Africa and Asia
on poverty alleviation Programs, is registered in Uganda as BRAC Uganda. The
organization implements integrated development approach combining Education,
Health, Agriculture, Livestock, Adolescent Empowerment and Microfinance.
Key Duties and Responsibilities:  
  • The Executive Assistant to the Country
    Representative conserves time by reading, researching and routing
    correspondence, drafting letters and documents, collecting and analyzing
    information and initiating telecommunication.
  • Maintains the CR’s appointment schedule by
    planning, scheduling and coordinating meetings, conferences,
    teleconferences and travel within or out of the country.
  • Ensures the completion of projects by
    following up on results with the departments that directly report to the
    CR and make reports.
  • The jobholder will also manage the leave
    roster for the Country Representative and approve leave requests and
    procurements for the CR’s Office.
  • Manage all travel logistics for the CR’s
    trip including flight booking, online checkins, accommodation and
    transport on arrival.
  • Ensures operation of equipment by
    completing preventive maintenance requirements, follow malfunctions,
    calling for repairs, maintaining equipment inventories and evaluating new
    equipment.
  • Manage both electronic and paper filing
    systems in compliance with applicable record keeping requirements.
  • Welcome guests and clients to the office,
    in person or on the telephone and answers or directs their inquiries.
  • Manage petty cash, make accountabilities
    and requisitions for any office supplies.
  • Actively participate in departmental
    budget preparation and procurement planning for CR’s Office.



Qualifications, Skills and
Experience: 
  • The Executive Assistant must hold a
    Bachelor’s degree in Secretarial and Office management or a related field.
  • At least three years experience in
    Secretarial or related field.
  • Excellent interpersonal skills.
  • Good computer literacy and proficiency in
    applications.
  • Excellent oral and written Communication
    skills.
  • Sensitivity to confidential information,
    discretion and good judgmental skills.
  • Excellent planning and organizing skills.
  • Ability to prioritize activities and work
    independently.
  • High level of integrity and a good team
    player.
  • Tactical skills in dealing with different
    people.
  • Handle correspondence and draft
    appropriate responses.
  • Ability to search for and disseminate
    information.
  • Good shorthand skills.
  • Management skills.
How to Apply:
All qualified and interested candidates should send their application
letters, Curriculum Vita in one Ms. Office Word
Document and academic papers in one PDF to hrd.uganda@brac.net. There should be
only 2 attachments & the subject in email must be the name of the position
applied for strictly.
NB: Only Soft Copy
Applications will be considered and only shortlisted candidates will be
contacted. These positions are open for Ugandan nationals only.
Deadline: 8th
September 2017

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