Organisation: Action Against
Hunger (ACF)
Hunger (ACF)
Duty Station: Uganda
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO which
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
Job Summary: The Assistant
Field Coordinator -Human Resources will be charged with the responsibility of
finance and human resources management, and ensure respect and proper
implementation of staff regulations, rules and procedures at the base level.
Field Coordinator -Human Resources will be charged with the responsibility of
finance and human resources management, and ensure respect and proper
implementation of staff regulations, rules and procedures at the base level.
Key Duties and
Responsibilities:
Responsibilities:
HR Regulations and Procedures:
- Ensure implementation and respect of
Action Against Hunger staff regulations at the base, make sure they are
well understood plus ensuring that all grievances are first discussed with
the Field - Coordinator, the staff’s direct supervisor
and after reported to the HR Coordinator Officer. - Keenly monitor the implementation of the
staff regulation, and other HR related policies and procedures and support
to the Field based staff and managers on a wide range of polices
Pay roll and administration of benefits at the Field:
- Prepare monthly salary database and share
with the Assistant HR Coordinator at Kampala for review and validation
through Field Coordinator for validation in conjunction with R coordinator
and Finance Coordinator - Prepare and remit PAYE, NSSF & LST in
the specified periods ensuring that all statutory obligations are
submitted in time as required by government.
Documentation and Contract Management at the Base:
- The incumbent will keep the database on
staff updated: make sure all documents are in the local employees’
individual files and check that all files are complete. - Follow up of staff contracts: keep a list
of end-of-contract dates for the base’s employees, discuss with Program
Managers about renewal or not and communicate to HR Coordinator and
Assistant HR Coordinator in Kampala
Recruitment and selection of staff:
- Organize the process of recruitment with
the Field Coordinator and Program Managers and participate in all
interviews at the Field level. - Download and pre-select all applications received
for all positions to be recruited at field level applications and ensure
that criteria as provided in the specifications are considered.
Follow up of Performance management process for all staff at the Base:
- Update and follow up end of probation appraisal
for new staff ensuring that performance objectives are set with their
managers at the defining of their jobs and proper evaluation is conducted
on time. - Share all performance appraisal documents
completed at the Base with HR department Kampala
Management of induction and Orientation of all new staff at the Base: Lead the coordination of induction
and orientation of all new and existing staff in conjunction with Field
Coordinator and Programme Managers
and orientation of all new and existing staff in conjunction with Field
Coordinator and Programme Managers
Training and Development:
- Coordinate all HR and other staff
trainings to be done at the field ensuring that all attendance list for
all trainings are signed and filed. - Follow up all training reports ensuring
that training reports for Field level staff are shared with HR department
in Kampala
HR Reporting:
- Prepare monthly HR report to be submitted
to HR Coordinator every 31st day of the month. - Identify HR related concerns at the Base
and report for action where such issues can’t be resolved at the field.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Action Against
Hunger (ACF) Assistant Field Coordinator -Human Resources job opportunity
should hold a Bachelor’s degree in Human Resource Management, Industrial
psychology, Business Administration with a bias in Human Resource Management. - A minimum of three years of previous
experience in an NGO, preferably in a similar role. - Extensive knowledge of financial and HR
procedures is mandatory - Excellent management skills (payroll
management, stress management and motivation). - Ability to train and follow up teams.
- Excellent organizational and leadership
skills. - Autonomous and able to take initiative.
- Ability to set own deadlines and meet
them. - Good communication skills (written and
oral) - Professional computer skills, including MS
Word, Excel, internet, and email.
How to Apply:
All suitably qualified and interested candidates should send their
applications which should include ONLY a cover letter, CV (not more than 4
pages) with at least three referees and a daytime telephone contract. For email
applications please note that attached documents should not be larger than
2MBs. All documents should be zipped in one folder. Any email larger than 2MBS
will not be considered. Please send your email application to:
[email protected] mentioning “Assistant Field Coordinator
-Human Resources” in the subject line.
applications which should include ONLY a cover letter, CV (not more than 4
pages) with at least three referees and a daytime telephone contract. For email
applications please note that attached documents should not be larger than
2MBs. All documents should be zipped in one folder. Any email larger than 2MBS
will not be considered. Please send your email application to:
[email protected] mentioning “Assistant Field Coordinator
-Human Resources” in the subject line.
Deadline: 12th August
2017
2017
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