The Ugandan Jobline

• Respect and follow-up the ACTED’s FLAT
  procedures;
• In collaboration with other Area Office
  staff in Moyo, send financial documents in a timely manner to the capital
  office in Kampala.
• Collaborate with Logistics, Program and
  AME departments.
• Work closely with the FLAT Officer for
  ACTED Uganda to ensure efficient flow of information from the Moyo Office
  to capital office and FLAT procedures followed by all departments.

• Prepare weekly updates, monthly reports
  and any other reports requested by line manager.
• Work in close collaboration with the Area
  Cashier and Logistics officers in Moyo, respect and follow ACTED Finance,
  Logistics and Administration (FLAT) processes and procedures and ensure
  that ACTED’s standard FLAT system is implemented in ACTED Uganda offices.
• Maintain regular communication with the
  ACTED FLAT team in Uganda to ensure effective implementation of ACTED’s
  programs.
• Work closely with FLAT departments to
  ensure the accurate and timely receipt of all FLAT documentation to the
  capital office in Kampala.

• Control advances given to staff;
• Daily updates to cashbook
• Mid Month cash book review at Area level
  and sent to capital Office

• Supervise cash management while observing
  ACTED procedures.
• In charge of the preparation and follow up
  of Cash Request and Cash Flow with capital Office
• Responsible for checking and signing Cash
  Checking documents at the Area level.

• Responsible for signing payment voucher
  (Finance section)
• Responsible for signing purchase order
  (Check allocation & Procurement Scenario)
• Responsible for checking all documentation
  is fully signed before proceeding with the payment.

• Finance Department – Responsible for final
  check of Area  office vouchers
  (monthly basis)
• Finance Department – Responsible for
  supervision of filling process and proper flows with Capital Office
  (monthly basis)
• Ensure with program, AME and logistics
  departments that relevant copies of project related financial, logistics,
  administrative and programme information are in a designated project file
  at the Area Office while original documents are sent to Kampala Office on
  regular basis.

• Responsible for handling Administration
  and Human Resources issues at Moyoand liaising with both coordination and
  capital HR officers when need be.
• Ensure that ACTED HR policies and
  procedures are adhered to by all staff members in ACTED Moyo office in
  line with the HR manual.
• Ensure that time sheets are filled,
  approved, filed, and submitted, that leave requests are properly filled,
  filed, and submitted and that the attendance sheets and leave requests are
  reconciled with each other)
• Prepare the relevant section(s) of the HR
  TITANIC as requested by the Capital HR Department
• Ensure that staffs in Moyo office have signed
  their pay slips on monthly basis and submitted to Kampala on timely basis.
• Maintain personal files for all the staff
  in the Area Office.
• Maintain leave follow-up and ensure these
  documents are submitted to capital office in a timely manner;
• Mediate Area office staffs disputes when
  appropriate
• Work in close collaboration with
  coordination and Kampala team, facilitate disciplinary processes as needed
  
• Liaise with authorities in case of need
  and if requested.
• Receive visitors to office and respond to
  their needs;
• Performs any other relevant duties 

• The ideal candidate for the ACTED Area Finance
  and Administration Officer job placement must hold a University degree
  with a major in Accounting and part qualification in CPA or A.C.C.A.
• A minimum of three years of relevant work
  experience within the NGO and humanitarian sectors.
• Previous experience in working as a
  Finance/Admin Officer on accounting/financial management of programs with
  international, non-profit organizations as well as experience in providing
  administrative support to an international organization HR related matters
  will be an added value.
• Prior experience with computerized
  accounting and strong organizational and leadership skills.
• Excellent oral and written English fluency
  required.
• Strong team player of high integrity,
  pleasant personality, ability to work under least supervision and meet
  strict deadlines.
• Computer literacy skills and with
  excellent IT Knowledge.
• Strong people management and leadership
  skills;
• Language Skills: Fluency in English and Madi is required

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