The Ugandan Jobline

• Provide administrative oversight on day to
  day administration tasks of the project office such as stores
  transactions, IT and Communications systems.
• In charge of stock control and
  reconciliation to ensure orderly utilization, accountability and
  periodically provides report on stock levels and needs.
• Work in liaison with the Accounts
  Assistant oversees the arrangement of staff and visitors’ travel within
  and outside the region.
• Ensure efficient fleet management and
  safety, systematically responsibilities.
• Verify procurement activities in
  accordance with organization procurement policies and procedures, and
  donor requirements
• Exercise control over the respective
  project office’s assets, report any enhancement/improvement, transfer,
  loss/theft to the Finance and Administration Section.
• Take stock of all assets in the office and
  report and follow up any discrepancies, maintain and update the assets’
  register.
• Organizing office records for safe and
  easy storage and retrieval.
• Arrange for meetings, takes record of
  proceedings and properly store them.
• Receive visitors, answer or direct calls,
  respond to emails and handle all office communication responsibilities.
• Key contact staff for all office security
  related issues.
• Work closely with and ensure security of
  the project office in collaboration with staffs and the security firm
  charged with external security.

• The applicant for the Administrative
  Assistant job placement must hold Bachelor’s degree in Business Administration,
  Bachelors in Humanities with a diploma in Secretarial work;
• Professional qualification in accountancy,
  administrative secretarial qualification is an added advantage.
• A minimum of three years of related experience
  in a busy setting and experience in Health related organization or NGO
  operations, regulations and compliance issues.
• Computer literacy with competency in MS
  word, MS Excel, Power point, internet, photocopying.
• Good team player with excellent written
  and oral communication skills in English.
• The person must be able to work with
  minimum supervision.
• Ability to manage multiple tasks at a time
  and work effectively with colleagues from different backgrounds.
• The position may occasionally demand
  working on weekends.

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