Job Title: Administrative Assistant
Organization: Uganda
Episcopal Conference
Episcopal Conference
Duty Station: Uganda
Reports to: Finance & Compliance
officer/Accountant
officer/Accountant
About US:
The Uganda Episcopal Conference (UEC) is the Assembly of the Catholic
Hierarchy in Uganda, constituted with the approval of the Holy See, through
which bishops express their collegial responsibility through collective action,
to assure the progress of the Church and coordination of its social and
pastoral ministry.
Hierarchy in Uganda, constituted with the approval of the Holy See, through
which bishops express their collegial responsibility through collective action,
to assure the progress of the Church and coordination of its social and
pastoral ministry.
About CDC Program:
UEC has received a sub-grant from Rakai Health Sciences Program with
support from the US Centers for Diseases Control and Prevention (CDC) to
implement the “Accelerated HIV Epidemic Control program” in the Masaka Region.
Through the health department, the Uganda Catholic Medical Bureau (UCMB), UEC
will coordinate and support the programming and implementation of accelerated
HIV epidemic control in PNFP health facilities accredited to the Uganda
Catholic, Moslem and Protestant Medical Bureaus in the Masaka Region.
support from the US Centers for Diseases Control and Prevention (CDC) to
implement the “Accelerated HIV Epidemic Control program” in the Masaka Region.
Through the health department, the Uganda Catholic Medical Bureau (UCMB), UEC
will coordinate and support the programming and implementation of accelerated
HIV epidemic control in PNFP health facilities accredited to the Uganda
Catholic, Moslem and Protestant Medical Bureaus in the Masaka Region.
Job Summary: The Administrative
Assistant will be responsible for the general office administration, inventory
management, records storage and retrieval, organizing and recording minutes of
meetings, managing office records, managing project vehicles and transport
arrangements and assist in processing procurement for UCMB Masaka Regional
Project office.
Assistant will be responsible for the general office administration, inventory
management, records storage and retrieval, organizing and recording minutes of
meetings, managing office records, managing project vehicles and transport
arrangements and assist in processing procurement for UCMB Masaka Regional
Project office.
Key Duties and Responsibilities:
- Provide administrative oversight on day to
day administration tasks of the project office such as stores
transactions, IT and Communications systems. - In charge of stock control and
reconciliation to ensure orderly utilization, accountability and
periodically provides report on stock levels and needs. - Work in liaison with the Accounts
Assistant oversees the arrangement of staff and visitors’ travel within
and outside the region. - Ensure efficient fleet management and
safety, systematically responsibilities. - Verify procurement activities in
accordance with organization procurement policies and procedures, and
donor requirements - Exercise control over the respective
project office’s assets, report any enhancement/improvement, transfer,
loss/theft to the Finance and Administration Section. - Take stock of all assets in the office and
report and follow up any discrepancies, maintain and update the assets’
register. - Organizing office records for safe and
easy storage and retrieval. - Arrange for meetings, takes record of
proceedings and properly store them. - Receive visitors, answer or direct calls,
respond to emails and handle all office communication responsibilities. - Key contact staff for all office security
related issues. - Work closely with and ensure security of
the project office in collaboration with staffs and the security firm
charged with external security.
Qualifications, Skills and
Experience:
Experience:
- The applicant for the Administrative
Assistant job placement must hold Bachelor’s degree in Business Administration,
Bachelors in Humanities with a diploma in Secretarial work; - Professional qualification in accountancy,
administrative secretarial qualification is an added advantage. - A minimum of three years of related experience
in a busy setting and experience in Health related organization or NGO
operations, regulations and compliance issues. - Computer literacy with competency in MS
word, MS Excel, Power point, internet, photocopying. - Good team player with excellent written
and oral communication skills in English. - The person must be able to work with
minimum supervision. - Ability to manage multiple tasks at a time
and work effectively with colleagues from different backgrounds. - The position may occasionally demand
working on weekends.
How to Apply:
All suitably qualified and interested candidates should send their
applications and updated CVs with three
professional reference letters from previous employers to:
applications and updated CVs with three
professional reference letters from previous employers to:
Office of the Secretary General,
Uganda Catholic Secretariat
Plot 672 Hanlon Road Nsambya,
P.O. Box 2886, Kampala. Uganda
Deadline: 7th August 2017 by
5:00pm
5:00pm
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline