Admin Jobs – Executive Assistant at Aga Khan University (AKU)

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Job Title:     Executive Assistant
Organization: Aga Khan
University (AKU)
Duty Station: Kampala,
Uganda
Reports to: Academic Head
About US:
The Aga Khan University (AKU) is a private, not-for-profit,
international University first established in 1983, with 11 campuses and
teaching sites in 8 countries. The University is a non-denominational
institution open to all, irrespective of religion, ethnicity, gender or
national origin. Since 2001, AKU has offered academic programmes in nursing,
medicine and education for and in countries in East Africa.
Key Duties and
Responsibilities:  
  • Provide administrative support and any
    assistance as may be required by the Faculty
  • The Executive Assistant will be organising
    college meetings chaired by the academic head
  • Send both internal and external
    communications
  • Arrange travel and accommodation
  • Tasked with reimbursements
  • Filling and other office related work
  • Organise and maintain diaries and making
    appointments of the Academic Head
  • In charge of the requisition of stock
    items and stationery
  • Responsible for petty cash management
  • In charge of all follow-ups
  • Tasked with organising activities in the
    academic heads office
  • The incumbent will attend to telephone
    calls, take and convey messages and also maintain constant communication
    with students on various programmes related matters
  • Perform any other tasks as may be assigned
    by the Academic Head



Qualifications, Skills and
Experience: 
  • The ideal candidate must hold a Bachelor’s
    Degree in Office Management/Secretarial/other relevant field
  • At least five years’ experience in a
    senior office management and secretarial role
  • Computer literacy skills with proficiency
    in applicable software programs
  • Excellent interpersonal skills
  • Excellent communication and organisational
    skills
How to Apply:
All suitably qualified and interested candidates should send their
updated curriculum vitae (CV), copies of academic qualifications and copies of
professional certificates to:
The Human Resources and Administration Officer,
Aga Khan University – Advanced Nursing and Midwifery Programme,
P.O. Box 8842, Kampala Uganda:
E-mail to: hr.ug@aku.edu
Deadline: 25th August 2017
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