The Ugandan Jobline

• The Administration Officer will be
  responsible for handling Administrative and Human Resources issues in the
  Department while liaising and coordinating with HR officers as the need
  arises.
• Support the Head of Department in drawing
  up work plans for the department.
• The jobholder will also support the Head
  of Department in budget preparation for revenue and expenditure in
  consultation with the Finance Manager.
• Keenly monitor purchases and utilization
  of department supplies.
• Reconcile daily clinic master transactions
  and posting into the accounting software.
• Ensure safe keeping of department assets.
• Work closely with the Hospital works
  supervisor for the servicing and maintenance of the equipment and
  buildings.
• Coordinate the roles of the Stores
  Officer, Receptionists, Cashier and Cleaners in the department.
• Put in place a customer care system and
  ensure that it is adhered to.
• Ensure that staff leave requests are
  properly filled and reconciled




• Maintain leave follow-up and ensure these
  documents are submitted to the HR department in a timely manner;
• Work in close collaboration with the HR
  department to mediate departmental staff disputes and facilitate
  disciplinary processes where appropriate
• Receive visitors to the department and
  respond to their needs;
• Provide support and build the capacity of
  team members to enable them to give their best
• Prepare and guide management about the
  quantity of the available assets to be disposed of and their working
  conditions /status, in consultation with the relevant departments.
• Ensure that each member is provided with
  clear job expectations for achievement of results, standards and behavior

• The ideal candidate for the Administrator
  job opportunity should preferably hold a Bachelor’s Degree in Business
  Administration, Human Resource, Social Science or Development Studies.
  Possession of a Post Graduate Diploma in Finance and Accounting will be an
  added advantage.
• At least three years’ experience in office
  administration or management preferably in a hospital setting
• Proven business skills including problem
  solving, strategic planning abilities and critical thinking
• Excellent written, verbal communication,
  interpersonal skills; high quality document and report preparation;
  excellent presentation skills
• Demonstrated ability to successfully work
  as a team member and to build and maintain a positive work environment
  across the organization
• Good computer skills
• High level of integrity, strong people
  management and public relation skills.
• Ability to work independently with minimal
  supervision.
• Availability and willingness to work extra
  hours during emergency responses.

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