The Ugandan Jobline

• The
  jobholder calculates airfare, excess baggage entitlements, terminal
  expenses, daily subsistence allowance for staff and dependents traveling
  on missions etc.
• Calculates
  airfare for requested destinations, lump sum; and costs for shipment of
  personal effects.
• Processes
  Daily Subsistence Allowance (DSA) advance; and expense reports
• Provides
  information to staff and consultants on the most direct and economical
  route, and plans routings and itineraries plus the most economical airfare
  rates for such travel as permitted by the rules and regulations.
• The
  jobholder also provides information on rates and travel schedules for
  specific itineraries. Advises on travel issues. Replies to queries to
  clients.
• The
  incumbent contacts airlines or travel agency to make reservations at least
  expensive fares, and requests issuance of tickets.
• Arrange
  tickets and cargo space for repatriation of human remains; Arrange tickets
  for medical evacuation
• Guides
  substantive offices, travelers and other relevant staff of arrival
  information, requesting arrangements to be made accordingly for
  traveler.
• Quickly
  responds to queries from clients in iNeed, monitors and provides daily
  reports on ageing analysis, escalating where necessary, as well as closing
  tickets in iNeed.
• Checks
  entitlements eligibility, approval of entitlement leave,
  calculation of points according to cycles, post travel management, update
  of leave information and compilation of staff benefits accruals.
• Raises
  travel authorizations (PT8).
• The
  jobholder also processes entitlement travel as requested by Client
  Missions and RSCE.
• Approves
  payment in Umoja, Monitors payment activities and Fund Commitments,
  and provides feedback to clients on payments made.
• Perform
  other duties as and when required by the Supervisor.

• The ideal candidate for the United Nations
  Regional Service Centre Entebbe (RSCE) Travel Assistant job opportunity
  should hold a High school
  diploma or equivalent is required. An additional qualification in travel
  is desirable.
• At least five (5) years of progressively responsible experience in travel
  administration or related area is required.
• Significant
  experience working in travel administration including international travel
  and transportation requirements, travel fare construction,
  routings, travel reimbursement and shipping practices or related area in
  within an international organization or non-governmental organization – in
  a conflict or post-conflict setting is required.
• Previous
  experience with airline reservation systems (SABRE/
  AMADEUS/APOLLO/GALILEO) and web-based applications such as ERP or
  equivalent in an international setting is desirable.
• Prior
  experience in a shared service center is desirable.
• Languages: fluency in oral and
  written English is required. Knowledge
  of another official United Nations language is an advantage.

• Professionalism: Assists in the arrangements for
  official travel and transportation for all personnel serving in the RSCE
  and its Client Missions in prompt/timely settlement of expense reports.
  Assists in providing travel-related information to all staff
  members. Takes action on the more complex travel cases and related issues
  with a view towards minimal cost to the RSCE. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Teamwork: Works collaboratively with
  colleagues to achieve organizational goals; solicits input by genuinely
  valuing others’ ideas and expertise; is willing to learn from
  others; places team agenda before personal agenda; supports and acts in
  accordance with final group decision, even when such decisions may not
  entirely reflect own position; shares credit for team accomplishments and
  accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services
  are provided to be “clients” and seeks to see things from clients’ point
  of view; Establishes and maintains productive partnerships with clients by
  gaining their trust and respect; Identifies clients’ needs and
  matches them to appropriate solutions; Monitors ongoing developments
  inside and outside the clients’ environment to keep informed and
  anticipate problems; Keeps clients informed of progress or setbacks in
  projects; Meets timeline for delivery of products or services to client.

• The United Nations Personal History form
  (P-11), Download Here; This should be signed
• Copies of academic certificate (s) and/or
  High School Diploma
• Latest performance evaluation report (for
  internal UN Candidates)

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