The Ugandan Jobline

• Render
  support in the preparation of staff members’ entitlements including
  claims, danger pay, daily subsistence allowance, mission subsistence
  allowance for Government Provided Personnel and Individual
  Uniformed Personnel, volunteer living allowance and any other allowances
  for payments in conformity and adherence to applicable United Nations
  policies e.g. staff rules, financial regulations and rules, ST/AI
  issuances or practices, IPSAS policy framework etc.
• The
  jobholder will also process the entitlements, benefits and payroll for the
  international and national civilian staff and non-staff on behalf of the
  Client Missions and/ or the RSCE, as well as claims for official travel
  and expense reimbursements.;
• Render
  support in managing the service line as appropriate in the business
  processes related to payroll, leave entitlements, contract extensions,
  other entitlements, separations and final payments for civilian staff,
  non-staff and uniformed personnel.
• The
  incumbent will also assist in the processes related to the
  on-boarding, travel arrangements, payments of settling-in grants,
  check-in, check-out and separation activities for civilian staff,
  uniformed personnel and non-staff, as well as the installation and
  repatriation of recognized dependents.
• Keenly
  monitor and evaluate the effectiveness of related guidelines, staff rules,
  HR rules and regulations, practices and procedures, and make
  recommendations through the Chief of Unit where necessary.
• Process
  and administer end to end entitlements and benefits of International staff
  members in the RSCE in an efficient and timely manner, i.e. Personnel
  Administration of Contracts, Personnel administration of movements, Time
  Management and Separations.
• Guide
  internal and external clients on Benefits and Entitlements, Staff Rules
  and Regulations and HR guidelines and promote a collaborative and client-oriented
  approach.
• Review
  and process requests for entitlements and claims.
• Assist
  the service line with the administration and certification on the
  processing of benefits and entitlements processes in compliance with the
  Rules and Financial framework.
• Determine,
  certify and process financial entitlements related to appointments,
  reassignments, ongoing entitlements and salaries.
• Ensure
  accurate and complete submission of claims and entitlements in compliance
  with policy and guidelines
• Review
  and recommend revision to HR policy guidelines relating to Benefits and
  entitlements as deemed necessary.
• Perform
  HR administration of Benefits and Entitlements in Umoja in line with the
  delegation of authority, maintain UMOJA entitlements and HR local
  contracts and administration roles.
• Render
  support in the review and processing of data pertaining to conditions of
  service.
• Resolve
  queries escalated in iNeed in UMOJA
• Offer
  general office support services, draft and/ or process a variety of
  correspondence and other communications.
• Set
  up and maintain reference files/ records (electronic and paper).
• Schedule
  appointments/ meetings, monitors deadlines, etc.
• Undertake
  research on a range of HR related issues and assists in the preparation of
  notes/ reports.
• Maintain
  automated database containing HR related statistics and prepares periodic
  reports.
• Perform
  a variety of administrative duties (e.g. leave recording, request for
  office supplies and equipment etc.)
• May
  provide guidance/ training to less experienced staff
• Perform
  other duties as and when required by the Supervisor.

• The ideal candidate for the United Nations
  Regional Service Centre Entebbe (RSCE) Human Resources Assistant career
  placement should hold a high
  school diploma or equivalent is required. An additional qualification in
  human resources is desirable.
• At least five years of progressively responsible experience in Human resources
  management, administrative services or related area is required.
• Previous
  exposure and experience working in human resources management or
  administrative services within an international organization or
  non-governmental organization – in a conflict or post-conflict setting is
  desirable.
• Previous
  experience in a shared service center is desirable.
• Languages: Fluency in oral and written English
  is required. Knowledge
  of another official United Nations language is an advantage.

• Professionalism: Provide direct operational support
  to the RSCE and its Client Missions by processing HR related entitlements
  and benefits activities, and to all personnel transactions and contract
  administration transactions. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Teamwork: Works collaboratively with
  colleagues to achieve organizational goals; solicits input by genuinely
  valuing others’ ideas and expertise; is willing to learn from others;
  places team agenda before personal agenda; supports and acts in accordance
  with final group decision, even when such decisions may not entirely
  reflect own position; shares credit for team accomplishments and accepts
  joint responsibility for team shortcomings.
• Client
  Orientation:
  Considers all those to whom services are provided to be “clients” and
  seeks to see things from clients’ point of view; Establishes and
  maintains productive partnerships with clients by gaining their trust and
  respect; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client. 

• The United Nations Personal History form
  (P-11), Download Here; This should be signed
• Copies of academic certificate (s) and/or
  High School Diploma
• Latest performance evaluation report (for
  internal UN Candidates)

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