The Ugandan Jobline

• The
  jobholder receives invoices and records in tracking tool; Reviews
  completeness of relevant supporting documentation for invoices and payment
  requests; Processes vendors payments after verification of accuracy
  and consistency with Purchase Order and Goods Receipt/ Service
  Certification; Advise Vendors, Procurement, Self-Accounting Units (SAUs)
  & Receiving & Inspection (R&I), etc. any missing documentation
  or anomalies that may delay payment within one business day; following up
  to obtain missing documentation;
• Maintains record of pending issues,
  updating case files weekly; Responds to queries from Vendors, Procurement,
  SAU, R&I etc. Assists in measuring performance against established Key
  Performance Indicators (KPIs)
• Assists
  in the development of the Service Line’s annual budget, particularly with
  respect to the establishment of major resourcing priorities, and prepare
  cost estimates and budget proposals, in line with the Service
  Line’s resourcing requirements. Assists in the review, analysis and
  revision of data with respect to the finalization of the budget proposals
  as well as Result Based Budgeting inputs;
• The
  jobholder will process staff members’ entitlements including claims,
  danger pay, daily subsistence allowance, mission subsistence
  allowance for Government Provided Personnel, Civilian Police and Staff
  Officers, volunteer living allowance and any other allowances for payments
  in conformity and adherence to applicable United Nation’s policies e.g.
  staff rules, financial regulations and rules, ST/AI issuances or
  practices, IPSAS policy framework etc.
• Provides
  input to responses to audits and other queries to ensure adherence to the
  UN Financial Regulations and Rules, Staff Rules, Administrative
  Instructions, Bulletins and Circulars under the guidance of the Service
  Line Manager.
• Handles disbursements related to the
  processing of payroll and electronic bank transfers for non-payroll
  payments; processes cheque payments; maintains master data and banking
  details for new staff and amendments for existing staff. Verifies and
  checks all transfers from house banks depending on currency and location.
  Handles payments from imprest and and reconciliation of imprest accounts. Prepares
  remittance requests to UNHQ and projections of off-cycle payments;
  Liaising with local/ International banks. Answers queries from staff
  members, missions and banks.
• Performs
  analysis and reconciliations pertaining to the monthly payroll processes;
  Reviews staff accounts and initiates recoveries of debts owed to the UN
  (telephone charges, transport charges, gym fees, etc.),
• The
  jobholder also processes final payment on separation; prepares pension
  reports and schedules.
• Perform
  other duties as and when required by the Supervisor.

• The ideal candidate for the United Nations
  Regional Service Centre Entebbe (RSCE) Finance Assistant job should hold a
  school diploma or recognized
  equivalent is required. An additional qualification in finance,
  accounting or audit is desirable.
• At least seven years of progressively responsible experience in financial
  management, accounting, audit, administrative services or related area is
  required.
• Significant exposure and experience in the
  administration of a broad range finance-related Allowances and Payments or
  Benefits and Entitlements using an ERP is required.
• Previous
  experience in application of Financial Rules and Regulations, policies,
  practices and procedures in a large-scale organizational setting is
  required.
• Prior
  exposure and experience working in financial management within an
  international organization or non-governmental organization – in a
  conflict or post-conflict setting is desirable.
• Previous
  experience in a shared service center is desirable.
• Languages: Fluency in oral and written English
  is required. Knowledge of another official United Nations language
  is an advantage.

• Professionalism: Provides direct operational support
  to the RSCE and its Client Missions by processing financial related
  allowances and payments activities and all personnel and contract
  administration transactions. Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is conscientious
  and efficient in meeting commitments, observing deadlines and achieving
  results; is motivated by professional rather than personal concerns; shows
  persistence when faced with difficult problems or challenges; remains calm
  in stressful situations. Takes responsibility for incorporating gender
  perspectives and ensuring the equal participation of women and men in all
  areas of work.
• Teamwork: Works collaboratively with
  colleagues to achieve organizational goals; solicits input by genuinely
  valuing others’ ideas and expertise; is willing to learn from
  others; places team agenda before personal agenda; supports and acts in
  accordance with final group decision, even when such decisions may not
  entirely reflect own position; shares credit for team accomplishments and
  accepts joint responsibility for team shortcomings.
• Client
  Orientation:
  Considers all those to whom services are provided to be “clients” and
  seeks to see things from clients’ point of view; Establishes and maintains
  productive partnerships with clients by gaining their trust and
  respect; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client. 

• The United Nations Personal History form
  (P-11), Download Here; This should be signed
• Copies of academic certificate (s) and/or
  High School Diploma
• Latest performance evaluation report (for
  internal UN Candidates)

Related Jobs