Procurement Officer NGO Jobs – Infectious Diseases Institute (IDI)

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Job Title:        Procurement Officer
Organisation: Infectious
Diseases Institute (IDI)
Duty Station: Kampala,
Uganda
Reports to: Procurement
Manager
About Us:
The Infectious Diseases Institute (IDI) is an international non-profit
organization which is a partnership of infectious diseases and public health
specialists. The overall objective of the IDI is to strengthen health systems
with strong emphasis on Infectious Diseases, through Research and Capacity
Development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research and Laboratory
services (provided through a partnership with the Makerere University – John
Hopkins University Core Lab) and Outreach.
Job Summary: The Procurement
Officer shall provide procurement support in all IDI procurement functions
including both local and international purchases, covering a range of
requirements from medical drugs, laboratory equipment and supplies, office
supplies; IT related requirements, renovations, and service agreements among
others. The Procurement Officer will provide Procurement support services in
all IDI procurement functions in accordance with IDI procurement procedures
Key Duties and Responsibilities:  
  • The incumbent will check and prepare
    specifications, terms of reference & statement of requirements in
    liaison with user departments.
  • Tasked with preparing and issuing Request
    for quotations or Request for Proposals
  • Carry out evaluation of bids and make
    appropriate recommendations to the procurement committee and users.
  • Work in liaison with stores staff, verify
    the delivered items for completeness of requested quantities and
    compliance with quality specifications.
  • Ensure safe custody and systematic filing
    of purchase orders, agreements and all relevant records.
  • Monitors contractor/vendor performance to
    ensure compliance with all terms and conditions.
  • Prepare evaluation of vendor offers for
    submission to the respective procurement committee for consideration and
    award.
  • Prepare Purchase orders. and agreements
    for the respective suppliers/ providers.
  • Work closely with the IDI managers and
    staff as part of an effective and collegial team to achieve IDI goals and
    objectives
  • Work collaboratively with the finance
    team, follow up vendor invoices to ensure timely payment.
  • Perform any other assignments as may be
    allocated by the supervisor.
Qualifications, Skills and
Experience: 
  • The ideal candidate should preferably hold
    a University degree in Procurement & Supply chain management, Business
    Administration or any related field from a recognized institution.
  • Professional qualification or part
    qualification in the relevant field shall be an added advantage
  • At least three years’ experience in
    procurement and supply chain management in a busy reputable organization
  • Excellent interpersonal skills
  • Possess good written and verbal
    communication skills
  • Ability to work in a busy environment and
    under minimum supervision
  • Computer skills in MS. office and Navision
    ERP shall be an added advantage
How to Apply:
All interested and suitably qualified candidates should send their
application letter, CVs (with three professional referees) to:
The Human Resources Manager,
Infectious Diseases Institute,
P.O. Box 22418, Kampala, Uganda
Email to: hr@idi.co.ug
NB: Please indicate the
position applied for on your envelope.
Deadline:  4th August 2017
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