Job Title: Logistics Officer
Organization: SNV
Netherlands Development Organization
Netherlands Development Organization
Duty Station: Kampala,
Uganda
Uganda
About US:
SNV Netherlands Development Organization is a not-for-profit
international development organizational founded in the Netherlands in 1965;
and currently maintains a global presence in 35 countries; across Africa, Asia
and Latin America. SNV has been present in Uganda since 1989 and currently
undertakes donor funded programming within 100+ districts across the country.
As an organisation, SNV focuses on the Agriculture, WASH and Energy sectors and
maintains the belief that no one should have to live in poverty; and that all
people should have the opportunity to pursue their own sustainable development.
SNV contributes to programming within the Agriculture, WASH and Energy sectors
by strengthening the capacities of targeted partners and communities at the
field level; in order to realize increased skill sets and sustainable
performance; reduce poverty levels, expand employment; improve food security;
while paying special attention to gender equity, social inclusion of
marginalized groups and stakeholder accountability.
international development organizational founded in the Netherlands in 1965;
and currently maintains a global presence in 35 countries; across Africa, Asia
and Latin America. SNV has been present in Uganda since 1989 and currently
undertakes donor funded programming within 100+ districts across the country.
As an organisation, SNV focuses on the Agriculture, WASH and Energy sectors and
maintains the belief that no one should have to live in poverty; and that all
people should have the opportunity to pursue their own sustainable development.
SNV contributes to programming within the Agriculture, WASH and Energy sectors
by strengthening the capacities of targeted partners and communities at the
field level; in order to realize increased skill sets and sustainable
performance; reduce poverty levels, expand employment; improve food security;
while paying special attention to gender equity, social inclusion of
marginalized groups and stakeholder accountability.
Key Duties and
Responsibilities:
Responsibilities:
- The incumbent will receive, register and
process SNV store requisitions. - Initiate all procurement of goods and
services in line with SNV and donor policies and procedures; - Ensure timely completion of procurement in
support of programme implementation in line with SNV and donor policies; - Tasked with preparing budgets and planning
for the procurement of expendable and non-expendable equipment. - Responsible for ensuring that all material
distribution plans and delivery information is clearly communicated. - Maintains and updates inventory records
and provides quarterly reports on inventory, stock levels and distribution
records. Organizes and supervises the physical stock taking of
inventories. The Logistics and Procurement Officer must collect and
consolidate inventory and procurement quarterly reports. - Arrange accommodations for workshops,
client meetings and trainings - Submit and arrange formal documents (e.g.
visa, work permits, custom clearance) and arrange travel arrangements
including tickets, transport of personal belongings, utilities and ensure
payment, arrange long term accommodations for personnel based on approved
travel requests and conform travel procedures. - Ensure timely management and update all
logistics reports and information as required by the organisation. - Responsible for the daily coordination of
SNV procurement activities between field offices and the Country Office in
Kampala. - Ensure proper use and processing of
procurement paperwork, including Purchase Requests, Requests For
Quotations, Purchase Orders, Bid Analysis, Goods Received Documentation
& Payment Requests as required; and ensure compliance with established
SNV financial management rules and procedures for all procurements. - Prepare tender documents and
announcements, ensuring that the tender process is in line with SNV and
donor policies; and that both procurement and asset management is in line
with SNV financial and administrative procedures. - Orient SNV personnel on the appropriate
steps for procurement procedures, under the direction of the Operations
Director and Country Director. - Maintain file on market prices for
commonly bought items. - Manage contracts/ agreements with vendors
e.g. insurance providers, landlords etc. - Other duties as assigned by the Operations
Director and/or Country Director
Inventory & Asset Management:
- Keep an inventory list of equipment,
assets and means of transport, and the relevant contracts and leases, - organise equipment and stationary
procurements, coordinate maintenance and replacement - when required, in consultation with and
with approval of the supervisor and conform the given authorisation and
(procurement) procedures - Ensure efficient inventory management
systems are in place and ensure that all procured items are accounted for
and quality/quantity controlled in stock reports and asset inventory
management systems. - Fleet management across the country to
ensure safe and reliable transportation for all projects, including
monitoring of transport reports, vehicle servicing plans are cost
effective - Continuously organise vehicle and
equipment maintenance/repair schedule and value-for-money services to the
vehicle fleet/equipment. - Actively monitor and keep records of the
fleet/motorcycles/generators fuel consumption through weekly reports.
Facility, security and Utility Management: Ensure maintenance of office, utilities and
other properties. Ensure security guideline and protocols are followed and
coordinate repairs works
other properties. Ensure security guideline and protocols are followed and
coordinate repairs works
ICT:
- Install software and hardware and conduct
maintenance and upgrading to the ICT equipment at the office, - Perform routine backups and provide support
to users and coordinate external ICT, - Conform to the (corporate and regional)
ICT guidelines and procedures
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate should preferably hold
an undergraduate degree in Business Administration, Economics, Public
Administration, Accounting, Procurement and logistics - At least four years’ experience as a
Logistics Officer with two years of experience engaged in procurement
programming. Private sector experience will be an added value. - Broad knowledge and understanding of
complex and large scale procurement of goods and services preferred. - Professional training in procurement,
accounting and Information technology is desired. - Proven experience in supporting project
planning, reporting and budget management. - Proven experience in business development,
programme design, proposal writing, international donor and private
investor relationship management. - Highly self-motivated person with good
leadership, teamwork, coaching, communication, networking and - organisational skills.
- Advanced proficiency in MS Word, Excel,
PowerPoint and social media. - Excellent written and verbal communication
skills in English.
How to Apply:
All suitably qualified and interested candidates who wish to join the
SNV Netherlands Development Organization in this capacity are encouraged to
apply by visiting the web link below.
SNV Netherlands Development Organization in this capacity are encouraged to
apply by visiting the web link below.
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