Job Title: Project Officer, Arts & Education
Organisation: British
Council
Council
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project Manager,
Arts and Education
Arts and Education
About BC:
The British Council is the UK’s international organisation for
educational opportunities and cultural relations. We create international
opportunities for the people of the UK and other countries and build trust
between them worldwide. British Council Uganda is based in Kampala and offers a
full range of programmes including examinations, project management on behalf
of other donors, and its own grant funded projects. British Council has
operated in Uganda since 1952 and its aim is to build cultural and educational
relations between Uganda and the UK.
educational opportunities and cultural relations. We create international
opportunities for the people of the UK and other countries and build trust
between them worldwide. British Council Uganda is based in Kampala and offers a
full range of programmes including examinations, project management on behalf
of other donors, and its own grant funded projects. British Council has
operated in Uganda since 1952 and its aim is to build cultural and educational
relations between Uganda and the UK.
Job Summary: The Project
Officer, Arts and Education supports the Uganda Arts team and the wider British
Council team to deliver an engaging East Africa Arts programme that builds
knowledge and understanding between the UK and Uganda. The Project Officer will administrate and
deliver logistics, and evaluate Arts and Education programme outputs, working
with partners and stakeholders to meet the Council’s strategic objectives under
the British Council’s Arts, Education & Society programmes.
Officer, Arts and Education supports the Uganda Arts team and the wider British
Council team to deliver an engaging East Africa Arts programme that builds
knowledge and understanding between the UK and Uganda. The Project Officer will administrate and
deliver logistics, and evaluate Arts and Education programme outputs, working
with partners and stakeholders to meet the Council’s strategic objectives under
the British Council’s Arts, Education & Society programmes.
Key Duties and
Responsibilities:
Responsibilities:
Product / Service / Project Delivery: Deliver high quality events and
project activity working with partners and stakeholders in order to meet
global, regional and country plans. Manage, plan and co-ordinate events. This
will include:
project activity working with partners and stakeholders in order to meet
global, regional and country plans. Manage, plan and co-ordinate events. This
will include:
- The jobholder will research UK and East
African cultural partners in order to share knowledge on the UK and East
Africa’s art sector and broker new connections between UK and East African
artists and organisations. - Deliver and implement programme activity
assigned from a work plan, using resources efficiently and cost
effectively, to deliver impact within Uganda and East Africa. - Keenly monitor audience numbers and
audience engagement in programme activities, reporting information and
data to Project Manager. - Monitor programme activity progress
against plans and schedules and make adjustments accordingly. - Work closely with partners, clients and
customers in delivering effective Arts and Education programme activities. - Actively contribute to effective
communication and marketing plans for programme activities and complete
allocated tasks / outputs to BC brand and quality standards. - Contribute to risk management of programme
activity. - Ensure that programme records and
archiving are completed in line with corporate policy on data protection
and information management.
Monitoring & Evaluation and Contact Database Management: Performs straightforward analysis,
manipulation and interpretation of data, tasks or information, presenting
findings/results accurately and appropriately to support effective maintenance
of management information systems and evaluation of project outputs. This will
include, among others:
manipulation and interpretation of data, tasks or information, presenting
findings/results accurately and appropriately to support effective maintenance
of management information systems and evaluation of project outputs. This will
include, among others:
- Implement questionnaire surveys, and
collate, qualitative and quantitative data for East Africa Arts and
Education programme activities. - Actively contribute to the growth of and
maintain an accurate and up-to-date database of contacts engaged within
the portfolio of Arts and Education projects. - Prepare case studies and compelling impact
stories that can be used in highlighting long-term, sustainable outcomes
and programme impact. - Ensure that agreed project targets are met
(or exceeded)
Marketing and Communications: Support
the delivery of agreed marketing and communications strategy outputs. This will
include, but not limited to:
the delivery of agreed marketing and communications strategy outputs. This will
include, but not limited to:
- Support the Project Manager to ensure all
East Africa Arts activities are well documented and communicated to UK and
East African 18-35 year old audiences. - Work closely with Project Manager to
develop an audience for the British Council’s East Africa Arts programme
in Uganda through the delivery of relevant digital communications
strategies. - Work with the Uganda Communications
Officer and agencies to ensure that promotional and branded materials meet
branding standards. - Scan, locate and archive online and in
print press related to East Africa Arts and Education programme
activities.
Finance and Procurement Coordination:
- Support Programmes teams with the
procurement of goods and services in line with established corporate
policies and guidelines. - Support Programmes teams in the monitoring
of programme budgets in line with established corporate policies and
guidelines. - Ensure the administrative purchase to pay
process is executed in line with corporate standards. - Create and manage Programmes purchase
orders and ensure appropriate management of invoicing and payment of
suppliers and vendors.
Equality, diversity and
inclusion (EDI) and Child Protection standards:
inclusion (EDI) and Child Protection standards:
- Support the Project Manager to ensure that
project delivery and activities reflect British Council EDI policy. - Ensure that Child Protection policy and
Child Safe standards are followed and maintained for all relevant
projects, and all specific aspects within projects.
Qualifications, Skills and
Experience:
Experience:
- The applicant for the British Council
Project Officer, Arts & Education job placement should possess a
University Degree - Project management qualification is
desired - At least two years of experience of
working to support multi-partner funded projects, and a range of
outsourced partners - Previous experience of working to tight
deadlines and targets, giving close attention to detail throughout - Experience in event planning &
administration is an added advantage - Previous work on Arts related programmes
is desired - Working knowledge of SAP or another
finance planning/procurement/ reporting systems an advantage - Prior skills or experience in project /
program delivery
Skills and Knowledge:
Managing Projects: Works with project management
systems/procedures, and has proven track record, as a project team member, of
compliance with these.
systems/procedures, and has proven track record, as a project team member, of
compliance with these.
Managing Accounts and Partnerships:
- Works with stakeholders and partners
- Communicates regularly with diverse
stakeholders, customers and/or partners to build mutual understanding and
trust.
Managing Finance and Resources:
- Uses financial systems and processes
- Uses corporate financial systems and
processes appropriately as part of the job and on behalf of a team.
Communicating and Influencing: Listens
to others and expresses self clearly, with grammatical accuracy and awareness
of a diverse audience in speaking and writing.
to others and expresses self clearly, with grammatical accuracy and awareness
of a diverse audience in speaking and writing.
Planning and organizing:
- Plans ahead
- Organises own work over weeks and months,
or plans ahead for others, taking account of priorities and the impact on
other people.
Using Technology:
- Operates as a basic user of information
systems, digital and office technology - Able to use office software and British
Council systems to do the job and manage documents or processes.
Personal Competencies:
Behavioural Competencies:
- Making It Happen (More Demanding):
Challenging myself and others to deliver and measure better results - Connecting with others (Essential):
making regular opportunities to understand others better - Being Accountable (Essential):
Delivering my best work in order to meet my commitments - Working together (Essential): Establishing a genuinely common goal with others
- Creating Shared Purpose (Essential):
Communicating an engaging picture of how we can work together - Shaping the Future (Essential): Looking for ways in which we can do
things better
How to Apply:
All suitably qualified and interested candidates who so desire to join
the British Council in the aforementioned capacity should endeavor to Apply
Online by Clicking on the link below. Please further review job requirements
and if competent, proceed with the online application.
the British Council in the aforementioned capacity should endeavor to Apply
Online by Clicking on the link below. Please further review job requirements
and if competent, proceed with the online application.
Deadline: 30th July
2017
2017
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