Job Title: Finance & Administrative Officer
Organisation: Uganda Red
Cross Society (URCS)
Cross Society (URCS)
Duty Station: Kampala,
Uganda
Uganda
Reports to: German Red Cross
Regional Finance Delegate
Regional Finance Delegate
About US:
Uganda Red Cross Society (URCS) is the leading national humanitarian
organization in Uganda and a member of the International Red Cross Red Crescent
Movement. The ICRC is an International humanitarian institution which has a
mandate to protect victims of international and armed conflicts i.e. the
wounded, refugees, civilians, prisoners and other non-combatants.
organization in Uganda and a member of the International Red Cross Red Crescent
Movement. The ICRC is an International humanitarian institution which has a
mandate to protect victims of international and armed conflicts i.e. the
wounded, refugees, civilians, prisoners and other non-combatants.
Job Summary: The Finance
& Administrative Officer will be responsible for provision of financial and
administrative services to the German Red Cross (GRC) Country Office.
& Administrative Officer will be responsible for provision of financial and
administrative services to the German Red Cross (GRC) Country Office.
Key Duties and
Responsibilities:
Responsibilities:
- Responsible for the GRC Office
organization and finance. He/she supports the GRC Regional Finance
Delegate and GRC Program Coordinator in all administrative and financial
matters; - Supports procurements for GRC Office and
projects and review Competitive Bid Analysis for further processing; - Ensures effective interfacing with the
URCS management systems (HR, Supply Chain, Finance etc.) and advises GRC
delegates and the Finance Assistant Officer accordingly; - Ensures concise and timely dissemination
of relevant information to office staff and delegates; - Follows-up on immigration issues and
ensures timely renewal of visas, work permits etc.; - Mentors and supervises the Finance
Assistant Officer and Driver and assigns his daily tasks; - Arranges for the deployment of volunteers
to support GRC office when need arises (e.g. Photocopying, archiving); - Ensures the proper filing and the safe
custody of financial and administrative documents; - The jobholder receives and reviews
Delegate accountability from the field independently; - Sorts, books and orderly files the
accountability for further processing according to the GRC system and
donor requirements; - Generates the monthly closures of the
accounts under his/her care by the 20th of each month; - Proactively follows up on incomplete
financial documentation and pending settlement of advances for the
respective projects/cost centres to
avoid delays in bookkeeping; - Follows up queries from GRC HQ in
consultation with the supervisor or directly; - Supports the training of the Finance
Assistant Officer on the job and provides guidance; - Ensures a regular update of the
inventories for cost centers in his/her responsibility; - Prepares bank transactions on behalf of
GRC Office and projects, inclusive of online payments/exchanges, the
processing of bank authorizations for GRC delegates etc.; - Performs any other duties as assigned by
the supervisor.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Uganda Red
Cross Society (URCS) Finance & Administrative Officer job opportunity
should preferably hold a Bachelor’s Degree in Accounting, Finance or a
finance related field from a recognized institution; - Qualified or finalist of ACCA or CPA.
- A minimum of three years of relevant work
experience in a similar position in a donor funded institution; - Profound work experience in the
application of an accounting software; - Prior experience of NAVISION accounting
software is an added advantage - Previous exposure and experience in donor
based accounting in compliance with varying requirements; - Demonstrated ability to efficiently train
and advise national and international colleagues on procedures and
requirements; - Highly skilled in administrative
procedures with the ability to prioritize and handle multiple tasks, and
to maintain a high quality standard when working under time pressure; - Can lead and manage personnel, pro-active
approach to work, attention to detail and desire to advance; - Social maturity and courtesy, high
integrity and a strong sense for confidentiality; - Excellent English communication and
reporting skills;
How to Apply:
All candidates who desire to join the International Red Cross and Red
Crescent Movement should send their filled application forms, download here and E-mail to:
[email protected] or mail via post to: The Secretary General, Uganda Red
Cross Society, Plot 551/555 Rubaga Road, P.O. Box 494, Kampala, Uganda.
Crescent Movement should send their filled application forms, download here and E-mail to:
[email protected] or mail via post to: The Secretary General, Uganda Red
Cross Society, Plot 551/555 Rubaga Road, P.O. Box 494, Kampala, Uganda.
Deadline: 31st July 2017
by 5:00pm
by 5:00pm
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