Entry Level Procurement and IT Assistant NGO Jobs – Action Against Hunger (ACF)

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Job Title:         Procurement and IT Assistant
Organisation: Action Against
Hunger (ACF)
Duty Station: Kampala, Uganda
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO that
has been in Uganda for over thirty years implementing Food Security and
Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in the Lango,
Acholi, West Nile and Karamoja regions.
Job Summary: The Procurement
and IT Assistant will support the ICT/Procurement Manager in all procurement
activities within the mission. Throughout the procurement process, the incumbent
will prepare and collect all documentation whilst ensuring compliance with
Action Against Hunger procedures, liaise with suppliers on daily basis, assist
in conducting market assessments, request quotations, evaluate supplier bids
and follow up on procurement authorization, delivery schedules and supplier
payments.
Key Duties and
Responsibilities:   
Implement procurement activities, based on the priority of the
department:
  • Obtain quotations on behalf of
    ICT/Procurement Manager
  • Conduct small purchases and prepare
    related procurement documents
  • Ensure correct filing and archiving of
    Procurement Dossiers
  • Tasked with scanning, printing,
    photocopying of procurement and delivery documents
Support Logistics Supply Chain:
  • Receive and process Purchase Requests (PR)
    on reception frequencies;
  • Participate and Provide support in market
    analysis to update the supplier data base
  • Ensure best available prices &
    quality, collect quotations, suppliers’ references;
  • Monitor deliveries to the
    department/bases/programs
  • Prepare request for quote, prepare
    assessment table and get approval according to Action Against Hunger
    standard procedures.
Supervision of Delivery Issues:
  • Ensure quality and quantity control of
    deliveries
  • Ensure packaging and shipping to bases is
    accurate and documented. Collect all signed copies of Delivery Notes and
    invoices to facilitate the payment process and follow up with the field to
    get the Reception notes for the items sent to the field.
IT Equipment registering and tracking:
  • Update the mission ICT equipment List
  • Register all newly bought equipment in the
    standard Action Against Hunger Excel sheet, open the equipment file and
    provide labels for the equipment
  • Ensure a copy of the procurement is sent
    to bases
  • Perform regular equipment inventory in the
    capital and in the bases with the support of base logisticians
Reporting:
  • Update and provide Procurement Follow Up
    (PFU) on behalf of line manager on a weekly basis when required.
  • Update and provide the Supplier List on
    regular basis to line manager
Qualifications, Skills and
Experience:  
  • The applicant must hold a Bachelor’s
    degree in Logistics or Procurement and Supply Chain Management.
  • Extensive knowledge and experience in
    Information Communication Technology will be an added advantage.
  • At least two years’ experience in
    procurement and/or logistics in a similar position preferably in a fast
    paced emergency organization.
  • Previous experience working for NGOs is an
    asset, particularly international and NGOs
  • Good computer skills in MS Office,
    especially MS Excel
  • Excellent organization skills and
    attention to detail
  • Excellent communication skills
  • Strong negotiation skills
  • Professional level of English
  • Ability to work in complex environment and
    can bear the work load
  • Fluency in one or more National/regional
    languages is an asset
  • Basic IT knowledge, troubling shooting,
    Installation
How to Apply:
All suitably qualified and interested candidates should send hand written applications that include ONLY
a cover letter and a CV (not more than 4 pages) with at least three referees
and a daytime telephone contact should be sent to
recruitment.ug@acf-international.org mentioning “PROCUREMENT AND IT ASSISTANT.”
All documents should be in one file attachment not larger than 2MBS, while we
appreciate all applicants for expressing interest in this position, only
shortlisted candidates will be contacted
Deadline: 30th July
2017
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