Job Title: Human Resources Officer
Organisation: Handicap
International
International
Location: Kampala, Uganda
Reports to: Administrative
Coordinator
Coordinator
About Handicap:
Handicap International is an independent and impartial international
aid organisation working in situations of poverty and exclusion, conflict and
disaster. Working alongside persons with disabilities and other vulnerable
groups, our action and testimony are focused on responding to their essential
needs, improving their living conditions and promoting respect for their
dignity and their fundamental rights. It has no religious or political
affiliation. It operates as a federation made up of a network of associations
that provide it with human and financial resources, manage its projects and
implement its actions and social mission.
aid organisation working in situations of poverty and exclusion, conflict and
disaster. Working alongside persons with disabilities and other vulnerable
groups, our action and testimony are focused on responding to their essential
needs, improving their living conditions and promoting respect for their
dignity and their fundamental rights. It has no religious or political
affiliation. It operates as a federation made up of a network of associations
that provide it with human and financial resources, manage its projects and
implement its actions and social mission.
Job Summary: The Human
Resources Officer oversee the administrative follow-up of national and
international staff assists the team in the recruitment process and the
implementation of HR policies and procedures.
Resources Officer oversee the administrative follow-up of national and
international staff assists the team in the recruitment process and the
implementation of HR policies and procedures.
Key Duties and
Responsibilities:
Responsibilities:
Keep national staff files up-to-date:
- The jobholder will check the validity and
file documents in the staff files, and request for missing documents - Ensure all personnel files contain all the
documentation required, by means of a checklist to be filled for each staff
members’ personnel file - Keep an excel file updated with employee
data - Collect all requests for leave days,
overtime and salary advances and file them in the staff files - Regularly check that the request for
annual leave days/overtime have been approved and conform with HI policies
and national regulations - Ensure confidentiality of all HR data.
Expatriate Administration:
- Keep a record of expatriates’ expiry
status of the visas - Support the admin coordinator on
following-up of work permit - Prepare monthly expatriate Perdiem and
allowance to be validated by Admin coordinator
Assist the monthly pay-roll:
- Assist with the preparation of documents
and information for the pay-roll and request for missing information. - Collect and input data in the database
(days worked, overtime due, leaves…)
Contribute to organizing staff recruitment and departure:
- Follow up of Job announcement publication
- Make appointments with the candidates
- Organize recruitment tests
- Take part in or lead recruitment
interviews upon request - Follow-up on all the recruitments and
ensure the respect of recruitment process - Prepare the job offers
- Greet and inform new employees on
administrative issues and human resources - Collect all the personal information
needed and make sure that every new employee signs an employment contract,
a job description, and other relevant documents - Update the database accordingly in case of
new contracts, amendments, end of contract or any other changes - Send all the information needed to the
admin coordinator to organize the full and final payment - Prepare the contracts and addendum for
administrator validation
Participate in other HR issues:
- Keep an organization chart updated of the
mission - Consolidate and report to the admin
coordinator all requests from the staff - Support the Admin coordinator in the
internal communication of HR issues - Assist the admin coordinator in the
implementation of the HI code of conduct - Assist the admin coordinator in the
practical organization of training sessions (planning, organization of
travel) - Assist the admin coordinator organizing
staff meetings or events
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Handicap
International Human Resources Officer job opportunity should hold a University
degree in social sciences or other relevant disciplines (human resources,
business administration, employee relations …) - Additional professional training is an
advantage. - At least two years of relevant
professional experience in Human Resources Management - Computer literacy skills i.e. proficiency
in hardware and software, Microsoft Office, Internet - Ability to work in an inter cultural
environment - Patient, Calm, Rigorous, Organized.
- Excellent written and spoken English
How to Apply:
All suitably qualified and interested candidates should send an updated
CV (3 pages max, including three professional references) and send an email
with a cover letter to the HR coordinator:
[email protected]
CV (3 pages max, including three professional references) and send an email
with a cover letter to the HR coordinator:
[email protected]
Deadline: Sunday 9th
July 2017
July 2017
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