The Ugandan Jobline

• Support the Senior Management Team in
  coordinating the planning and execution of the work of the technical and administrative
  staff through: working with technical staff to define the logistics and
  administrative support needs for upcoming training events, workshops and
  conferences, well in advance of the events and coordinating with the
  Finance Manager and Administrative Manager to ensure these needs are met;
  and ensuring that all the spray activity reports are collated and shared
  among staff for input before being summarized into end of spray report,
  assist in drafting of the monthly progress summary reports for USAID,
  clearly spelling out accomplishments, lessons learned and challenges for
  each technical area as well as coordinating the compilation of weekly
  activity reports from the information provided by the field staff and
  disseminating to staff as appropriate.
• Oversee all activities for the annual work
  plan development process and assist with the compilation and formatting of
  the final copy.
• Organize, facilitate and document staff
  meetings, client and counterpart meetings as appropriate.
• Coordinate the process of preparing
  technical reports by receiving sectional or individual drafts, collating
  them into one draft and ensuring that the contributors make further
  input/edits before the final draft copy is produced.
• Support the coordination of development of
  scope of work, recruitment and logistics for local and international
  consultants and provide or arrange support to enable consultants
  accomplish their work (including developing schedules, organizing
  meetings  and site visits, briefing,
  introduction to key people and travel arrangements).
• Coordinate with Home Office to obtain
  clearance for travelers, purchase of tickets and arrangement of ground
  travel.
• Collect, register and maintain information
  on project activities by reviewing reports and through first hand sources.
• Assist the Finance Manager with review of
  end of spray schedules for spray personnel payments. Assist with preparing
  requests for district officers’ fuel and SDA allowances.
• Preparation of travel advance requests for
  MOH personnel and VCOs and follow-up with their expense reports.
• Perform any other assignments that the SMT
  deems necessary including field visits. 

• The ideal candidate for the USAID Abt
  Associates Project Assistant / Program Assistant job opportunity must hold
  a diploma or university degree in Project Planning and Management, Social
  Sciences, Public Administration or other relevant qualifications.
• A minimum of three years of practical
  experience in similar position in international organizations/development
  projects in Uganda or elsewhere.
• Excellent reporting and writing skills and
  fluency in English a must.
• Computer skills, strong knowledge of MS
  Word, Excel, PowerPoint, e-mail and Internet is necessary.
• Extensive knowledge of FAR/AIDAR is added advantage.

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