Job Title: Project Assistant / Program Assistant
Organization: Abt Associates
Project Name: Uganda IRS Project Phase II
Funding Source: United
States Agency for International Development (USAID)
States Agency for International Development (USAID)
Duty Station: Uganda
About Abt:
Abt Associates is an international development organization composed of
dedicated professionals who provide technical assistance, research, analysis,
and practical training services in more than 128 countries.
dedicated professionals who provide technical assistance, research, analysis,
and practical training services in more than 128 countries.
About USAID Project:
The USAID-funded Uganda IRS Project’s objective is to conduct an
ambitious spraying program and establish the foundation for sustainable,
effective, high-quality IRS activities.
ambitious spraying program and establish the foundation for sustainable,
effective, high-quality IRS activities.
Job Summary: The Project
Assistant / Program Assistant will render support the operations, Monitoring
& Evaluation, Finance & Administration teams and Senior Management Team
in drafting regular reports, following with district officials’ reports and
payments for effective and timely delivery of services.
Assistant / Program Assistant will render support the operations, Monitoring
& Evaluation, Finance & Administration teams and Senior Management Team
in drafting regular reports, following with district officials’ reports and
payments for effective and timely delivery of services.
Key Duties and
Responsibilities:
Responsibilities:
- Support the Senior Management Team in
coordinating the planning and execution of the work of the technical and administrative
staff through: working with technical staff to define the logistics and
administrative support needs for upcoming training events, workshops and
conferences, well in advance of the events and coordinating with the
Finance Manager and Administrative Manager to ensure these needs are met;
and ensuring that all the spray activity reports are collated and shared
among staff for input before being summarized into end of spray report,
assist in drafting of the monthly progress summary reports for USAID,
clearly spelling out accomplishments, lessons learned and challenges for
each technical area as well as coordinating the compilation of weekly
activity reports from the information provided by the field staff and
disseminating to staff as appropriate. - Oversee all activities for the annual work
plan development process and assist with the compilation and formatting of
the final copy. - Organize, facilitate and document staff
meetings, client and counterpart meetings as appropriate. - Coordinate the process of preparing
technical reports by receiving sectional or individual drafts, collating
them into one draft and ensuring that the contributors make further
input/edits before the final draft copy is produced. - Support the coordination of development of
scope of work, recruitment and logistics for local and international
consultants and provide or arrange support to enable consultants
accomplish their work (including developing schedules, organizing
meetings and site visits, briefing,
introduction to key people and travel arrangements). - Coordinate with Home Office to obtain
clearance for travelers, purchase of tickets and arrangement of ground
travel. - Collect, register and maintain information
on project activities by reviewing reports and through first hand sources. - Assist the Finance Manager with review of
end of spray schedules for spray personnel payments. Assist with preparing
requests for district officers’ fuel and SDA allowances. - Preparation of travel advance requests for
MOH personnel and VCOs and follow-up with their expense reports. - Perform any other assignments that the SMT
deems necessary including field visits.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the USAID Abt
Associates Project Assistant / Program Assistant job opportunity must hold
a diploma or university degree in Project Planning and Management, Social
Sciences, Public Administration or other relevant qualifications. - A minimum of three years of practical
experience in similar position in international organizations/development
projects in Uganda or elsewhere. - Excellent reporting and writing skills and
fluency in English a must. - Computer skills, strong knowledge of MS
Word, Excel, PowerPoint, e-mail and Internet is necessary. - Extensive knowledge of FAR/AIDAR is added advantage.
How to Apply:
All suitably qualified and interested candidates who wish to join Abt
Associates’ USAID Project should Apply Online by visiting their e-recruitment
portal below.
Associates’ USAID Project should Apply Online by visiting their e-recruitment
portal below.
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