The Ugandan Jobline

• Assist the Principal Administrative
  Officer (Chief RSCE) in the overall management of support services to all
  Centre components by planning, coordinating and delivering administrative
  and logistical services including management of staff and budgetary
  resources;
• Act as the focal point and advisor to
  Principal Administrative Officer (Chief RSCE) and other Centre staff on
  all matters pertaining to the administration of resources of the Centre;
• Actively contribute to the implementation
  of the Centre/office mandate by providing the necessary managerial,
  logistical and administrative support required for the fulfillment of the
  mandate;
• Establish a set of sound procedures,
  practices, standards and tools that are consistent with UN policy and
  practice in order to ensure proper budget, accounting, financial, property
  and human resources management and control;
• Ensure development, preparation,
  coordination and monitoring of overall work plans, strategies and programs
  for the administrative and service support activities of the Centre and
  takes the lead in securing the required human and financial resources for
  the Centre;
• The jobholder will also advocate for, and
  ensure through collaboration with all stakeholders, the implementation of
  the Global Service Delivery Model and other relevant DFS or Organizational
  strategic initiatives and allows for efficiencies wherever possible;
• Provide guidance, support and supervision
  to senior support staff;
• Build and manage relationships, through
  the compliance unit, with audit and evaluation services as appropriate;
• Ensure provision of guidance, performance
  evaluation, supervision and mentoring to all administrative and support
  service staff in the areas of his/her responsibility;
• Provide effective management of human,
  financial and material resources of the Centre;
• As part of the pool of certifying
  officers, certifies Centre expenditure as per authority delegated by the
  UN Controller;
• Plan and oversee the management of
  activities of the subunits of his/her office. Ensure that substantive work
  programmes and activities are carried out in a timely manner. Coordinate,
  manage, and supervise diverse projects undertaken by the subunits. Provide
  substantive reviews of drafts prepared by others in the subunit under
  his/her responsibilities.
• Serve as the Principal Administrative
  Officer (Chief RSCE) during his/her absence; and performs other related
  duties as required

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Senior Administrative Officer
  job opportunity should hold an advanced university degree (Masters or
  equivalent) in business or public administration, human resources
  management, finance, accounting, or related area. A first-level university
  degree in combination with an additional two (2) years of qualifying
  experience may be accepted in lieu of the advanced university degree.
• A minimum of ten years of progressively
  responsible experience in administration, human resource management,
  finance, accounting, logistics, or related area. Finance experience and/or
  qualifications must be sufficient to meet Department of Management (DM)
  requirements for designation. Experience working with UN rules and
  procedures is desirable.
• Prior United Nations experience,
  particularly with a United Nations field operation and/or professional
  experience with UN agency in the field, is highly desirable.
• Languages: Fluency in English
  (both oral and written) is required. Knowledge of another UN language is
  an advantage.

• Provides support to the Principal
  Administrative Officer (Chief RSCE) in the administration and running of
  the RSCE, while also being responsible for the project management, quality
  assurance matters as well as streamlining processes in the RSCE involving
  various systems in place.
• Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting
  commitments, observing deadlines and achieving results;
• Is motivated by professional rather than
  personal concerns;
• Shows persistence when faced with
  difficult problems or challenges;
• Remains calm in stressful situations.
• Takes responsibility for incorporating
  gender perspectives and ensuring the equal participation of women and men
  in all areas of work.

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets
  messages from others and responds appropriately
• Asks questions to clarify, and exhibits
  interest in having two-way communication
• Tailors language, tone, style and format
  to match the audience
• Demonstrates openness in sharing
  information and keeping people informed

• Takes ownership of all responsibilities
  and honours commitments
• Delivers outputs for which one has
  responsibility within prescribed time, cost and quality standards
• Operates in compliance with organizational
  regulations and rules
• Supports subordinates, provides oversight
  and takes responsibility for delegated assignments
• Takes personal responsibility for his/her
  own shortcomings and those of the work unit, where applicable.

• Delegates the appropriate responsibility,
  accountability and decision-making authority
• Makes sure that roles, responsibilities
  and reporting lines are clear to each staff member
• Accurately judges the amount of time and
  resources needed to accomplish a task and matches task to skills
• Monitors progress against milestones and
  deadlines
• Regularly discusses performance and
  provides feedback and coaching to staff
• Encourages risk-taking and supports
  creativity and initiative
• Actively supports the development and
  career aspirations of staff
• Appraises performance fairly

• Identifies the key issues in a complex
  situation, and comes to the heart of the problem quickly
• Gathers relevant information before making
  a decision
• Considers positive and negative impacts of
  decisions prior to making them
• Takes decisions with an eye to the impact
  on others and on the Organization
• Proposes a course of action or makes a
  recommendation based on all available information
• Checks assumptions against facts
• Determines that the actions proposed will
  satisfy the expressed and underlying needs for the decision
• Makes tough decisions when necessary

Related Jobs