Job Title: Procurement Assistant
Organization: United Nations
World Food Programme (WFP)
World Food Programme (WFP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Procurement.
Procurement.
Position Grade: SC5
About US:
The UN World Food Programme (WFP) is the United Nations frontline agency
against world hunger. It is the largest and longest serving humanitarian agency
in Uganda. . Currently WFP focuses on three priority areas: Saving lives in
Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
against world hunger. It is the largest and longest serving humanitarian agency
in Uganda. . Currently WFP focuses on three priority areas: Saving lives in
Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Procurement
Assistant will provide support to the unit in managing the Procurement of
non-food items. The incumbent is responsible for the completion of a range of
procurement processes and activities requiring some interpretation of standard
guidelines/practices. The incumbent is able to recommend straightforward
courses of action to staff, and may allocate tasks and technically support
other staff.
Assistant will provide support to the unit in managing the Procurement of
non-food items. The incumbent is responsible for the completion of a range of
procurement processes and activities requiring some interpretation of standard
guidelines/practices. The incumbent is able to recommend straightforward
courses of action to staff, and may allocate tasks and technically support
other staff.
Key Duties and
Responsibilities:
Responsibilities:
- The incumbent will perform administrative
procurement activities in a timely and efficient manner, to support
Professional staff in the acquisition of goods and services for efficient
field operations. - Compile data, prepare and distribute
documents, to support successful procurement programs and operational
activities, (e.g. issue tenders, evaluate offers and negotiate/award
contracts), ensuring standard processes are followed. - The incumbent will also review, record and
prioritise purchasing requests, ensuring all supporting documentation is
received, and funding is available, in order to enable the procurement of
goods and services. - Coordinate and monitor the delivery of
procurement requisitions, verifying receipt and inspection of
deliverables, and performing follow up actions to ensure supplies reach CO
and field operations. - Research, collate and present information
in standard formats, to enable informed decision making and consistency of
information presented to the stakeholders. - Update, manage and maintain relevant
databases and records, to ensure the information is accurate, organised,
and available for others to access, and supports reporting requirements. - Work closely with internal counterparts to
support the alignment of procurement activities with wider programmes and
ensure a coherent approach to meeting food assistance needs. - Offer timely technical support and/or
allocate work to other support staff, in order to assist them in completing
standard tasks to agreed standards and deadlines. - Follow standard emergency preparedness
practices to support WFP to quickly respond and deploy food and needed
resources to affected areas at the onset of the crisis. - Perform any other duties as deemed
necessary.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
UN World Food Programme (WFP) Procurement Assistant job opportunity should
hold a University Degree in Procurement, Logistics, Supply Chain, Finance,
Business Studies, and Economics? - At least four years’ experience in
Procurement, Logistics, or Supply Chain? - Previous exposure and experience in
Procurement/Logistics work routines and methods in order to complete
processes? - Prior experience on procurement activities
is desired - Previous experience conducting analyses
and developing reports is an added advantage - Previous exposure and experience working
with suppliers or other third party on day to day basis is desired
Functional Capabilities:
- Tendering and Contracting:
Displays basic understanding of processes to support the
contracting/tendering implementation at WFP by collecting necessary
information. - Vendor Management: Leverages
basic understanding of business needs to define vendor requirements and
selection criteria. - Commodity and Product/Service
Intelligence: Appropriately handles products/services based on an
understanding of sources, technologies, properties, and public procurement
principles/practices. - Systems & Reporting:
Utilizes basic understanding of data sources, procurement systems,
Corporate Operating System and processes to execute daily tasks. - Ethics and Compliance:
Maintains accurate records of activities in line with compliance standards
to increase ease of response to basic audit queries.
4Ps Core Organisational
Capabilities (Purpose, People, Performance and Partnership):
Capabilities (Purpose, People, Performance and Partnership):
Purpose:
- Understand and communicate the
Strategic Objectives: Understands WFP’s Strategic Objectives
and the link to own work objectives. - Be a force for positive change:
Flexibly adapts individual contributions to accommodate changes in
direction from supervisors and internal/external changes (such as evolving
needs of beneficiaries, new requirements of partners). - Make the mission inspiring to our
team: Recognizes and shares with team members the ways in
which individual contributions relate to WFP’s mission. - Make our mission visible in everyday
actions: Sets own goals in alignment with WFP’s overall
operations, and is able to communicate this link to others.
People:
- Look for ways to strengthen people’s
skills: Assesses own strengths and weaknesses to increase
self-awareness, and includes these in conversations on own developmental
needs. - Create an inclusive culture:
Participates in open dialogue, and values the diverse opinion of
others, regardless of background, culture, experience, or country
assignment. - Be a coach & provide
constructive feedback: Proactively seeks feedback and coaching
to build confidence, and develop and improve individual skills. - Create an “I will”/”We will” spirit:
Participates in accomplishing team activities and goals in the face of
challenging circumstances.
Performance:
- Encourage innovation & creative
solutions: Shows willingness to explore and experiment with
new ideas and approaches in own work. - Focus on getting results:
Consistently delivers results within individual scope of work on time, on
budget and without errors. - Make commitments and make good on
commitments: Commits to upholding individual accountabilities
and responsibilities in the face of ever-changing country or functional
priorities. - Be Decisive: Makes
rational decisions about individual activities when faced with uncertain
circumstances, including in times of ambiguity regarding information or
manager direction.
Partnership:
- Connect and share across WFP units:
Seeks to understand and adapt to internal or cross-unit teams’ priorities
and preferred working styles. - Build strong external partnerships:
Demonstrates ability to understand and appropriately respond to and/or
escalate needs of external partners. - Be politically agile &
adaptable: Portrays an informed and professional demeanor toward internal and external
partners and stakeholders. - Be clear about the value WFP brings
to partnerships: Provides operational support on analyses and
assessments that quantifies and demonstrates WFP’s unique value as a
partner.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Programme are encouraged to submit their applications online at the link below.
Deadline: 8th June 2017
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