Job Title: Manager, Administration/Operations
Organisation: BRAC
International
International
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project Manager,
TUP
TUP
About US:
BRAC International is one of the world’s largest Non-Governmental
Development Organizations, working in a number of countries in Africa and Asia
on poverty alleviation Programs, is registered in Uganda as BRAC Uganda. The
organization implements integrated development approach combining Education,
Health, Agriculture, Livestock, Adolescent Empowerment and Microfinance.
Development Organizations, working in a number of countries in Africa and Asia
on poverty alleviation Programs, is registered in Uganda as BRAC Uganda. The
organization implements integrated development approach combining Education,
Health, Agriculture, Livestock, Adolescent Empowerment and Microfinance.
Key Duties and
Responsibilities:
Responsibilities:
Procurement:
- Ensure procurement management with BRAC
efficiency by planning and implementing of procurement guideline, ensuring
value for money and quality of goods/materials and managing the
procurement plan and committee for the organisation. - Tasked with the supervision of day-to-day
purchase and procurement of goods and service. - Supervise submission of invoices received
for goods delivered/services rendered to Finance department after
verification along with supporting documents.
Logistics:
- Maintain supply chain with BRAC efficiency
by planning and implementing office systems, layouts, and equipment. - Supervise overall logistics operation i.e.
power management, travel management, store and inventory management. - Supervise and manage day-to-day fleet
operation, disposal and records.
General Office Administration:
- Supervise day to day office management and
case by case trouble shooting in terms of administration. - Maintain BRAC services by organizing
office operations and procedures; controlling correspondence; reviewing
and approving supply requisitions; assigning and monitoring clerical
functions. - Keep management informed by reviewing and
analyzing special reports; summarizing information; identifying trends and
relevant factors. - Maintain networks and communication to
establish professional societies in relation to administration. - Prepare, modify and amend institutional
contracts, lease contracts, rental agreement, fuel and vehicle contracts,
case reports etc. with regard to main and field offices - Deal with Government and other
stakeholders in relation to administration.
Security: Provide support to the Security manager on security
issues, taking measures to introduce and implement policy and procedures,
keeping updated with internal and external stakeholders regarding the security
of the organisation.
issues, taking measures to introduce and implement policy and procedures,
keeping updated with internal and external stakeholders regarding the security
of the organisation.
Maintenance: Supervise and guide on maintenance of both BRAC
offices and residence and taking initiative to solve the maintenance issues when
they arise.
offices and residence and taking initiative to solve the maintenance issues when
they arise.
Staff Management: Result orientated staff management by
supervision, work delegation, trouble shooting, motivation, capacity building
and contributing to team effort by accomplishing related results.
supervision, work delegation, trouble shooting, motivation, capacity building
and contributing to team effort by accomplishing related results.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Manager,
Administration/Operations job opportunity should hold a Bachelor’s degree
in Management and Administration. A Masters in Management is an added
advantage. - A minimum of five years’ experience in a
similar position. - Excellent communication skills, liaison
and coordination skills. - Ability to supervise, motivate, delegate
and contribute to team efforts. - Good report writing and analytical skills.
- Strong organization, coordination &
networking skills. - Pro-active issues management skills and
decision making abilities.
How to Apply:
All suitably qualified and interested candidates should send their
application letters, Curriculum Vitae not scanned (including bio-data such as:
Date of birth, Education qualification, language proficiency, work experience
and at least three professional referees in Ms. Office Word Document) and all
scanned copies of academic /other supporting documents. They should all be
merged into one PDF file. In total, there must only be two attachments sent to
[email protected].
application letters, Curriculum Vitae not scanned (including bio-data such as:
Date of birth, Education qualification, language proficiency, work experience
and at least three professional referees in Ms. Office Word Document) and all
scanned copies of academic /other supporting documents. They should all be
merged into one PDF file. In total, there must only be two attachments sent to
[email protected].
Deadline: 20th June
2017
2017
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