The Ugandan Jobline

• For review or vouching of fund
  disbursements and receipts: Coverage would be the last twelve months or
  starting from the month following the last period covered by the previous
  assessment up to the date of the latest financial reports submitted.  Sampling, through random selection,
  based on materiality of amount or using professional judgment may be done.

• Reviewing the reliability, integrity and
  timeliness of financial and operating information and the means used to
  identify, measure, classify, and report such information.
• Tasked with the review of latest financial
  statements and determine accounts with abnormal or negative balances.
• Obtain latest country office budget vs.
  expense report and determine if there is any material overspending on any
  budget line item.  Discuss concerns
  with Management.
• Carry out an analysis of accounts with
  abnormal balances and discuss with Finance Manager/Director.  Prepare adjusting journal entries if
  necessary.
• Review Sun System set up – accounts,
  class, names.
• Determine if appropriate access levels are
  established for each Sun System user. 
  Also, to determine if month end closing and proper back-up
  procedures for Sun System data files are performed by the country office.
• Review the means of safeguarding assets
  and, as appropriate, verifying the existence of such assets.

• Cash in Bank Accounts
• Bank Cheques
• Cash on Hand, Petty Cash Funds and/or Un
  deposited Funds
• Prepayments
• Travel/Project Advances
• Miscellaneous Receivables (Employees’
  personal accounts for telephone bills, customers’ bounced checks,
  Security/Refundable Deposits for Office & Housing Rents, etc.)
• Accounts Payable
• Severance Accrual
• Payroll and Payroll Related Liabilities
  Accounts
• Fund Disbursement and Procurements
• Taxes payable
• Local Receipts and Interest revenue.         
• Latest Balance Sheet and Income &
  Expense by Class Report submitted to management and Headquarters (MSI) in
  a timely manner.

• The Internal Auditor will determine
  weaknesses of the affiliates/field office existing internal control systems
  and procedures over fund disbursements and receipts.
• Test effectiveness of systems and carry
  out spot checks
• Note any deviation from financial policies
  and/or accounting procedures and verify with concerned staff reason for
  non-compliance.
• Measure compliance by the entity and its
  employees with the Company’s policies, procedures, donor requirements /
  agreements, relevant laws, regulations, standards, MSI directives as well
  as operating instructions.
• Review the systems established to ensure
  compliance with the policies, plans, procedures, laws and regulations
  stated above which could have a significant impact on operations and
  reports and whether the organization is in compliance.
• If there was external audit done for
  previous fiscal year or previous internal reviews/assessments, determine
  if audit findings or assessment results and recommendations as per
  external auditor’s management letter have been corrected or implemented by
  management.  Obtain reason/s for non-implementation
  and track the outstanding recommendations and agreed actions arising from
  audits, and report progress to the Board of Directors.
• Monitor and evaluate in liaison with the
  Senior Management Team, the adequacy of the actions taken by management to
  correct identified weaknesses and report any significant
  non-implementation to management and the Board of Directors.
• Report on the value for money that the
  organisation obtains in all its activities with special regard to economy,
  efficiency and effectiveness and identify opportunities to improve
  operating performance.
• Tasked with reviewing operations or
  programs to assess whether they are being carried out as planned and
  whether results are consistent with established objectives.
• Assess the entity’s IT Systems including
  the design and operating effectiveness of the automated, IT dependant
  manual controls and the effectiveness of the IT General Controls

• Work closely with the Board of Directors,
  finance and management to ensure a system is in place which ensures that
  all major risks of the organisation are identified and analysed on an
  annual basis
• Identify Key Risk Indicators to be
  monitored by the Senior Management Team monthly and reported to Board
  quarterly.
• Evaluate the adequacy and the
  effectiveness of the organization’s risk management system.
• Update the risk register quarterly, revise
  risk assessments and introduce new risks to the risk register as they
  arise.
• Bring to the attention of the Board of
  Directors and management any matters that could potentially lead to legal
  or reputation risk.

• Provide Investigative services to
  management as appropriate
• Review specific operations at the request
  of the Board of Directors or management, as appropriate.
• Work closely with the Managing Director to
  respond to whistle blowing
• Investigate occurrences of fraud,
  embezzlement, theft, waste and recommend controls to prevent or detect
  such occurrences
• Offer technical advice to management      

• Prepare for and take minutes of meetings
  of the Board of Directors
• Coordinate between Marie Stopes Uganda and
  the board
• Regularly report to the Board on internal
  audit and investigation findings and make recommendations and suggest
  revisions to risk mitigation
• Report to the Board of Directors on
  whether:
• Risk management processes and internal
  controls in the business areas are adequate & effective.
• Appropriate action has been taken on
  significant audit findings.
• There is any unwarranted restriction on
  the staffing and authority of the internal audit department or on access
  by internal auditors to all organization activities, records, property
  & personnel.
• Fraud incidents and management action to
  mitigate fraud risk.
• Ensure full compliance with all Board
  documentation for Marie Stopes Uganda
• Perform Marie Stopes Uganda company
  secretarial duties
• Working with the Managing Director and
  Human Resources department, keep track of all MSU legal matters arising.        

• The ideal candidate for the Internal
  Auditor job placement must hold a Bachelor’s degree in a Business related
  course e.g. Economics, Statistics, Business Administration or its
  equivalent
• A member of a professional body. (ACCA,
  CPA)
• Certification in CIA, CISA will be an
  added advantage
• At least two to three years of internal
  and external Audit experience
• Previous experience in using and
  implementing audit procedures including planning techniques, test and
  sampling methods.
• Accurate audit findings reporting to
  Senior Management.
• Significant Audit management experience at
  a similar level (donor funded and private sector preferred)
• Excellent knowledge of financial
  management systems, auditing and reporting
• Knowledge of donor contract requirements
  for budgeting and reporting
• Ability to perform under pressure, handle
  heavy workloads, and meet stringent reporting deadlines
• Keen attention to detail
• Hands-on experience in auditing electronic
  accounting systems.
• Able to communicate effectively at all
  levels
• Cross-functional team player

• Attitude / Motivation: Successful
  performance at MSU is not simply defined in terms of ‘what’ people
  achieve, but equally is about ‘how’ people go about their jobs and the
  impact that they have on others. We encourage and expect all team members
  will demonstrate the following behaviours:
• Initiative:  Thinking ahead and taking action
  to make the most of opportunities by finding the optimum solution
• Innovative:  Thinking creatively and outside
  of the box so that ideas generated create a positive outcome
• Effective Communication:  Communicating through active
  listening and good questioning techniques, using appropriate body language,
  ensuring information is clear and concise.
• Responsive:  Being responsive to changing
  priorities and demands
• Working Efficiently: Planning,
  prioritising and organising work to ensure work is accurate and deadlines
  are met
• Sharing Information:  Sharing information and knowledge
  whilst maintaining confidentiality
• Focus on Learning: Taking
  responsibility for keeping knowledge and skills updated and for seeking
  opportunities to develop further
• Commitment: Awareness and
  understanding of goals, vision and values and how your role impacts on
  this and going the extra mile to meet role requirements
• Driven: Drive and determination
  to deliver results
• Accountable: Taking
  responsibility for appropriate decisions that you make, and the actions
  and behaviour you demonstrate
• Embracing Change:  Openness to embracing change
  within the organisation and being able to adjust plans/activities
  accordingly
• Motivated: Motivation towards
  achieving quality results to maximise potential
• Team Player: Working as part of
  a team by being supportive, flexible and showing respect for each other

• Client Centred: dedicated to
  our clients and work tirelessly to deliver high quality, high impact
  services that meet clients’ individual requirements.
• Courageous: Have the courage to
  push boundaries, make tough decisions and challenge others in line with
  our mission.
• Mission Driven: With unwavering
  commitment, we exist to empower women and men to have children by choice,
  not chance.
• Accountable:  Ownership of our actions and focus on
  results, ensuring long term sustainability and increasing the impact of
  the Partnership. 

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