The Ugandan Jobline

• Ensure that VSOU has a robust and updated
  grants management system.
• Works in liaison with programmes staff to
  prepare fully costed budgets in new grants in accordance with donor
  guidelines and in VSO budget format (Proposal Total Cost – PTC) while
  applying VSO finance and costing policies.
• Work in close collaboration with Finance
  Manager to ensure new budgets align with country budget plans

• Ensure all new projects have appropriate
  budget codes with robust grants documentation in both soft and hard copy
  in line with VSO grants management system. 
  
• Ensure all new grants have Grants
  Compliance System that allows to monitor and adhere to donor requirements
  in close coordination with programmes team. 
• Ensure that every project-cycle has a
  grants compliance monitoring approach easily understood by the users.
• Work in close coordination with sub-grants
  officers and programme staff to effectively manage donor and VSO
  compliance in every project/grant.
• Lead partners’ capacity building on
  quality grants management.
• Prepare good quality finance reports for
  all donors as per donor requirement
• Assist the Finance manager in annual
  /quarterly budget re-forecasts preparations.
• Produce timely monthly management reports
  for each project and work with programme staff to ensure accuracy.
• Support the Programme managers in the
  preparation of monthly grant management meetings.

• Ensure that relevant internal controls as
  per the donor requirements and VSO finance manual, are adhered to.
• Support Finance manager in training the
  other finance and programme staff on SUN 5 reporting technology and donor
  regulations.
• Provide technical support to the Finance
  manager during all finance audits.

• Technically manage all sub-grants officers
  for solid sub-grants budget implementation and delivery of partner
  accountabilities and data into the reporting system to ensure completeness
  and accuracy in finance reporting, in close coordination with the
  programmes team.
• Manage staff learning & development
  priorities in line with programme strategy and people first principles.
• Work in close coordination with programme,
  HR, operations and finance to ensure that grant learnings are generated
  and used well in programme design. 
• Deputise for the Finance manager in terms of
  budget and grant management when required.

• The applicant should be a Qualified
  Accountant with a related degree
• A minimum of four years’ experience of
  financial planning and sub grant accounting. Experience of financial
  reporting, measurement and analysis.
• At least three years’ experience working
  in a multi-funded international development organisation.
• Good technical accounting skills. 
• Previous experience of rules and
  regulations for non-profit organisations. Knowledge of donor financial
  reporting and donor procurement procedures.
• Experience of working in multiple foreign
  currencies and understanding of foreign exchange hedging.
• Financial and Information Technology
  Systems – Advanced knowledge of Microsoft Office, Excel
  particularly. Use of accounting software, SUN Accounts system preferred.
• Communication and Influencing Skills
  – Good written and verbal communication skills – able to listen, present,
  discuss, report, put views forward, negotiate with confidence.  Sensitivity to cultural and language
  differences, able to interact with people at all levels of the
  organisation. Able to work with others in a consultative way.Ability to
  withstand and resolve conflict. Effective negotiating professional
  solutions. Commitment to VSO’s work and values
• Decision Making and planning –
  Professional judgement and discernment. Capacity for inquiry, research,
  logical and analytical thinking, powers of reasoning and critical
  analysis. Experience of decision modelling.
• Risk Management – Experience of
  identifying, analysing and mitigating financial risks.
• Planning and Organisation –
  Able to prioritise within restricted resources to tight deadlines. Able to
  anticipate and adapt to change. Strong attention to detail.  Ability to work independently with
  minimal supervision. Self-motivated to set initiatives and self-learn.

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