The Ugandan Jobline

• The jobholder will prepare and review
  budgets ensuring high quality standards and optimum cost recovery in
  alignment with organizational and donor requirements.
• Under the guidance of the Finance &
  Grants Manager communicate with donors account managers to help resolve
  specific problems or respond to donor information requests.
• Offer timely technical assistance to
  implementing partners in implementation and management of the grant
  cycles, budgeting, financial reporting and donor compliance
• Timely follow up of periodic partners’
  fund requests and submission to Finance and Grants Manage
• Assist the project teams in planning and
  executing partner training and capacity building on donor rules and
  regulations, financial reporting and procurement guidelines
• Support to ensure partner sub-grants are
  disbursed and accounted for in line with contractual requirements
• Periodically review internal controls and
  policies of Implementing Partners and advice on strengthening and
  transaction verification through monitoring reports & transaction
  analysis.
• Provide technical support to ensure
  effective income tracking including cash flow, pre-financing, timely and
  accurate payment requests and tracking outstanding amounts due from
  donors.
• Support contract management capacity
  development through inception workshops, coaching, mentoring, online
  training and other support as required
• Regular monitoring and management reports
  against key indicators, taking appropriate action where necessary
  including flagging risks for appropriate management action.
• Guidance on and review of narrative and
  financial reports to ensure quality assurance before submission to donors.
• Ensure accuracy in partners’ accounting
  and financial reporting. Proper budget allocation of expenses,
  reasonability of expenses and allow ability per donor regulations
• Technical guidance and support in
  preparing for and managing donor audits including liaison with auditors
  and negotiating contested findings where appropriate.
• Managing the financial archiving
  procedures to ensure all required expenditure support documentation is
  properly maintained and availed when required
• Carry out and document regular grantee
  site visits to ensure that pre-ward conditions are addressed and
  implemented by grantees within the period specified in the grant agreement
• Co-ordinate the VAT claiming process for grantees
  and ensure that timely reimbursements are received

• The ideal candidate for the Grants &
  Compliance Officer job placement should hold an Undergraduate degree
  and/or professional qualification in Accounting, Finance, Business
  Studies, Auditing or related field
• Possession of CPA or ACCA and post
  graduate qualification are added advantages
• Prior experience of managing
  grants/contracts from institutional donors
• Ability to supervise partner organisations
  and oversee compliance project function in regard to project agreement to
  ensure adherence to the rules and regulations.
• Ability to provide clear guidance on donor
  policies and procedures to other staff
• Previous experience of setting up and
  managing donor compliance monitoring systems, developing and implementing
  relevant tools
• Strong financial skills encompassing
  proposal budgeting, income tracking, budget monitoring and financial
  reporting
• English Language proficiency
• Team work abilities
• Good report writing skills
• Keen attention to detail

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