The Ugandan Jobline

• Formulate and implement HR strategies and
  initiatives aligned with the overall Organisational strategy.
• Maintain and enhance the organization’s
  human resources by planning, implementing, and evaluating employee
  relations and human resources policies, programs, and practices.
• Sustain the work structure by updating job
  requirements and job descriptions for all positions, and recommends
  necessary changes.
• Guide managers on candidate selection by
  establishing a recruiting and interviewing program, and also conducts exit
  interviews.
• Promote healthy relationships between
  staff and management through mediation, handling labour disputes and
  guiding department managers through employee issues.
• Prepare employees for assignments, by
  establishing and conducting orientation and training programs; in other
  words, responsible for talent development.
• Maintains human resource records by
  collecting and analysing employee data, designs a filing and retrieval
  system; and keeps accurate and complete employee records.
• Develop and maintain a pay plan by conducting
  periodic pay surveys, prepare pay budgets; monitor and schedule individual
  pay actions; recommend, plan, and implement pay structure revisions.
• Complete human resource operational
  requirements by scheduling and assigning employees; follow up on work
  results and conduct performance appraisals.
• Schedule management conferences with
  employees, facilitate hearing and resolve employee grievances; counsel
  employees and supervisors.
• Maintain employee benefits programs and
  inform employees of benefits by studying and assessing benefit needs and
  trends; recommend benefit programs to management; direct the processing of
  benefit claims; obtain and evaluate benefit contract bids; award benefit
  contracts; design and conduct educational programs on benefit programs.
• Ensure legal compliance by monitoring and
  implementing applicable human resource state requirements, conduct
  investigations, maintain records and represent the organization at
  hearings.
• Maintain professional and technical
  knowledge by attending educational workshops, reviews professional
  publications establish personal networks and participate in professional
  societies.
• Formulate a comprehensive leave-management
  plan for the entire organisation.

• Supervise administrative staff and divide
  responsibilities to ensure performance
• Manage agendas/travel
  arrangements/appointments among others for the Executive Director. In
  other words, manages schedules and deadlines.
• Manage organisational correspondences
  (Phone calls, e-mail, letters, packages etc.)
• Responsible for petty cash in the
  Secretariat.
• Offer support in the budgeting and
  bookkeeping procedures; also creates and updates records and databases
  with personnel, financial and other data.
• Plan and coordinate administrative
  procedures and systems and devise ways to streamline processes
• The jobholder will also recruit and train
  personnel and allocate responsibilities and office space
• Assess staff performance and provide
  coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of
  information within the company to facilitate other business operations
• Keenly monitor inventory of office
  supplies and the purchase of new material with attention to budgetary
  constraints.
• Monitor costs and expenses to assist in
  budget preparation
• Oversee facilities services, maintenance
  activities and trades persons (e.g electricians)
• Ensure operations adhere to policies and
  regulations
• Keep abreast with all organizational
  changes and business developments

• Formulate the organisational
  communications plan including strategy, goals, budget and tactics.
• Develop media relations strategy, seeking
  high-level placements in print, broadcast and online media.
• Maintain a keen understanding of key
  population programming and make appropriate recommendations regarding
  communication strategy surrounding them.
• Public relations managers are tasked with
  fielding media questions and pitching stories to the media, preparing
  media kits and organizing press conferences.
• In addition to writing press releases,
  they develop advertising and communication materials and prepare articles
  for newsletters.
• The public relations manager will also
  release information to counter negative publicity and handle crisis and
  emergency communications.

• The ideal candidate for the Executive
  Assistant job placement should hold an Undergraduate Degree in Business
  Administration, Human Resources, Social Sciences, Development Studies,
  Education or any other related discipline.
• Possession of a Master’s degree in Public
  Administration and Management, Human Resource Management from a recognized
  University/Institution.
• Possession of a Post Graduate diploma in
  related discipline is an added advantage.
• At least ten years of highly accomplished,
  committed, results-oriented and self-motivated experience in front line
  proficiency and administrative management.
• I have strong knowledge and skills in
  Monitoring & Evaluation, Public Administration and Management, as well
  as Management of Human and Financial resources.
• Exceptional at initiating, establishing
  and maintaining meaningful partnerships and relationships with
  governments, development partners, civil societies and individuals in
  complex collaborative context.
• Able to exhibit a high level of integrity,
  openness and transparency, and very competent at facilitation, record
  keeping as well as report writing.
• Excellent written and oral communication
  skills.
• Honest and trustworthy.
• Attention to detail
• Team Work Ability
• Report Writing & Record Keeping Skills
• The ability to analyse and research
  information
• Good sales and negotiation skills
• Result Oriented
• People Management Skills

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