The Ugandan Jobline

• Ensure DRC procurement guidelines are
  adhered to in all DRC offices 
• Actively engage and support the program
  teams in procurement planning to ensure timely delivery of project inputs
  and activities.
• Plan and engage with Project Managers to
  understand contract specifications and with suppliers to develop a profile
  of delivery capability which results in effective market engagement.
• Identify, negotiate and implement contract
  & framework agreements which result in efficiencies in line with
  financial and forecasting requirements.
• Maintain accurate auditable records of all
  procurement process which result in high process compliance.
• The incumbent will also administer
  contract performance, including delivery, receipt, warranty, damages and
  insurance.
• Conduct efficient and collaborative
  procurements which are DRC and donor compliant (advice, tendering,
  evaluation award & contract management) and which result in a high
  value adding commercial outcome.
• Responsible for all Invitation to Bids at
  country coordination office. 
• Build supplier, category and market
  understanding through performance management, research and stakeholder
  briefings which result in the management of commercial issues throughout
  the procurement cycle.
• Support DRC management in Contract &
  Supplier relationship management
• Ensure weekly procurement tracker is
  shared consistently with all DRC to enable a close follow up of the
  procurement status. 

• Prepares and reviews budget requirements
  of logistics activities and directs consolidation of logistic budget.
• Implement DRC’s asset management
  strategies i.e. monthly updating of asset register, bi-annual physical
  asset verification, and annual insurance of assets. 
• Ensure efficient asset and inventory
  management systems are in place and ensure that all procured items are
  accounted for and quality/quantity controlled in stock reports and asset
  inventory management system.
• Ensure DRC assets are safeguarded through
  asset tagging, insurance. 
• Manage the asset disposal for the entire
  country program. 
• Ensure a robust fleet management system
  and that any vehicle damage/accident is reported immediately and necessary
  follow up made. 
• Continuously organize vehicle and
  equipment maintenance/repair schedule and value-for-money services to the
  vehicle fleet/equipment.
• Continuously monitor and keep records of
  vehicle fleet/motorcycles/generators fuel consumption through weekly
  reports 
• Consolidate and quality assure the monthly
  procurement and logistics reports for onward submission to Head of Finance
  and Administration and Country Director.
• Ensure monitoring of use of purchased
  goods and materials. This will protect the DRC from incurring losses by
  minimizing fraud and waste.
• Support the Country Director in overseeing
  security of DRC premises.  

• Exercise leadership and offer daily
  supervision of country procurement and logistics procedures. 
• Ensure the realization and achievement of
  the Area Performance Indicators in procurement and logistics
  department. 
• Daily supervision of the Kampala
  procurement and logistics staff and ensure their close cooperation with
  the departments for administration, finances, human resources and
  programs. 
• Keenly analyze Supply Chain Systems i.e.
  procurement, logistics and warehousing are working together to fill orders
  and deliver goods, services on a timely basis.
• On regular basis, assess and raise with
  management procurement and logistics staffing resource needs. 
• Build and maintain constructive and
  cooperative working relationships with colleagues and management. 
• Build capacity and train DRC Uganda staff
  in DRC procurement and logistics processes to create a better
  understanding of procedure with an aim to improve service delivery. 
• Prepare timely and accurate management
  information covering aspects of stakeholder engagement in the procurement
  process lifecycle which result in effective performance management and
  delivery of required outcomes.
• Compile and archive ad-hoc reports on
  observations concerning staff conduct/performance and use of organisation’s
  assets; and DRC monthly reports on fuel, inventory, and equipment
  maintenance/repair and in stock reports.
• Actively engage in continuous professional
  development. Maintain and build capacity on DRC procurement and logistical
  processes with procurement, logistics, finance, program staff in the
  country and field offices.
• Ensure regular field support visits at
  minimum to at least 1-2 field offices every quarter. 

• The applicant for the Danish Refugee Council
  (DRC) Country Procurement and Logistics Coordinator job opportunity must
  hold a Bachelor’s Degree in Procurement and Logistics Supply or the equivalent professional
  qualification in procurement and supply. 
• A minimum of five years of procurement and
  logistics experience in a busy organization, preferably in an NGO setting.
  
• Professional experience in legal,
  administrative and operational aspects of Procurement and Logistics. 
• Proven experience working with donor
  funded projects/ programmes e.g. 
  EU, DfiD, SIDA, USAID, UNHCR & DANIDA among other donors.
• Previous exposure and experience in
  financial management of tendering processes and audits.
• Proven commitment to accountable
  practices. 
• Good and clear communication and writing
  skills in English.
• A pro-active person who is able to work
  independently and at the same time a good team-player. 
• Excellent interpersonal skills and ability
  to work independently with minimum supervision.
• Computer literate (proficiency in MS word,
  excel).
• Detail oriented.
• Previous experience in an emergency
  setting i.e. procurement response in an emergency surge is desired
• Prior experience in defensive driving.

• Striving for excellence: You
  focus on reaching results in a fast paced environment
• Collaborating: You lead
  initiatives and processes by involving relevant parties and encouraging
  feedback. 
• Taking the lead: You take
  ownership and initiative while setting high standards 
• Communicating: You listen to
  other stakeholders and staff; and you communicate concisely and
  persuasively
• Demonstrating Integrity: You
  act in line with DRC’s vision and values. 
  

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