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• Coordinate actions with respect to
  transactions related to the administration of the unit’s human resource
  activities, e.g., recruitment, placement, relocation, performance
  appraisal, job classification reviews, separation of staff members,
  training etc., ensuring consistency in the application of UN rules and
  procedures. Liaise with central administration/ executive services as
  required.
• Oversee the maintenance of vacancy
  announcement files and keep track of status of vacancy announcements.
• Guide staff on visa matters and other
  relevant rules and regulations; coordinate the induction and orientation
  of new staff members in the mission.
• Provide advice and answer queries on
  classification procedures and processes.
• Provide information and advice to
  staff/consultants with respect to conditions of service, duties and
  responsibilities, plus privileges and entitlements under the Staff Rules and
  Regulations.
• Monitor Office’s staffing tables for a
  variety of human resource activities, e.g., appointments, retirements,
  expiration of appointments, reassignments, transfers and movement of
  staff.

• Provide expert assistance and coordination
  in the preparation and development of the unit’s work programme and
  budget.
• Provide support in monitoring budget/work
  programme with respect to various budgets, trust funds, grants and other
  funds on a regular basis, suggest reallocations of resources and implement
  the reallocations as necessary.
• Collect data from relevant databases and
  prepare customized financial reports.
• Provide assistance in the review and
  preparation of the medium-term plan and its revisions.
• Keenly review, analyse and assist in the
  finalisation of the cost estimates and budget proposals, in terms of staff
  and non-staff requirements from departments/offices at headquarters and in
  the field, including programmatic aspects: ensure compliance with the
  medium-term plan and other legislative mandates.
• Support the managers in the elaboration of
  resource requirements for budget submissions. •
• Monitor budget implementation/expenditures
  and recommend reallocation of funds as necessary.
• Review and verify the availability of funds
  for all requisitions ensuring that the correct object of expenditure has
  been charged. Ensure that the allotments and exchange rates within the
  Mercury system are updated on a regular basis.
• Monitor extra-budgetary resources,
  including review of agreements and cost plans, ensuring compliance with
  regulations and rules and established policies and procedures.
• Assist in the preparation of the year end
  budget performance report submissions.
• Assist in finalisation of budget
  performance reports, analysing variances between approved budgets and the
  actual expenditures.

• Coordinate the provision of guidance,
  training and daily supervision to other staff in the area of
  responsibility.
• Provide assistance in drafting of host
  country agreements, budget agreements, and contributions for grants or
  other activities as appropriate.
• Identify and resolve diverse issues and
  problems as they arise, determining the appropriate actions.
• Coordinate extensively with service units
  and liaise frequently with internal team members both at Headquarters and
  in the field mission.
• Perform other related administrative
  duties, as required (e.g., operational travel program, monitoring accounts
  and payments to vendors and individual contractors for services, physical
  space planning and the identification of office technology needs and
  maintenance of equipment, software and systems, organizes and coordinates
  seminars, conferences and translations)

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Administrative Assistant job
  opportunity should hold a High school or equivalent diploma is required.
  Technical or vocational certificate in administrative services, finance,
  human resources, business administration or personnel management is a
  requirement.
• A minimum of eight years of progressively
  responsible experience within the United Nations system or the private
  sector in the field of administrative services, finance, accounting, human
  resources, audit, or in other related fields are required.
• At least one year of experience working in
  a UN field mission is required.
• Previous experience of working in a field
  environment in a conflict / post-conflict setting is desirable. Experience
  working in a UN Shared Service Centre is desirable.
• Languages: Fluency in oral and
  written English is required. Knowledge of another UN official language is
  an advantage.

• Professionalism: Substantive
  experience in, and thorough knowledge of, administrative functions (e.g.,
  budget/ work programme, human resources, database management, etc).
  Extensive knowledge, regarding the application of financial, and staff
  regulations and rules. The skills and ability to analyze and interpret
  financial data. Ability to manage processes, maintain accurate records,
  interpret/analyse a wide variety of data, and identify/resolve data
  discrepancies and activity problems. Familiarity with all of the unit’s
  business operations and objectives. High degree of commitment to ensure
  the proper use of the unit’s financial resources. Shows pride in work and
  in achievements; demonstrates professional competence and mastery of
  subject matter; is conscientious and efficient in meeting commitments,
  observing deadlines and achieving results; is motivated by professional
  rather than personal concerns; shows persistence when faced with difficult
  problems or challenges; remains calm in stressful situations. Takes
  responsibility for incorporating gender perspectives and ensuring the
  equal participation of women and men in all area of work.
• Teamwork: Works collaboratively
  with colleagues to achieve organizational goals; solicits input by
  genuinely valuing others’ ideas and expertise; is willing to learn from
  others; places team agenda before personal agenda; supports and acts in
  accordance with final group decision, even when such decisions may not
  entirely reflect own position; shares credit for team accomplishments and
  accepts joint responsibility for team shortcomings.
• Planning & Organizing:
  Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amounts of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently. 

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