The Ugandan Jobline

• Plan the delivery of the overall programme
  and its activities in accordance with the mission and the goals of the
  organisation.
• Develop new initiatives to support the
  strategic direction of the organisation’s access to justice programme.
• Develop and implement long-term goals and
  objectives to achieve the successful outcome of the programme.
• Identify and evaluate the risks associated
  with programme activities and take appropriate action to control the
  risks.
• Report evaluation findings to the Country
  Director and recommend changes to enhance the programme as appropriate.

• Manage the development and review of the
  programme’s monitoring and evaluation framework to assess the strengths of
  the programme and to identify areas for improvement
• Lead on the preparation of reports
  (monthly, quarterly and annual) as are provided on timely manner in line
  with the organisational and funding requirements.
• Promote and undertake the documentation of
  good practices and synthesis of lessons learned, and ensure that these are
  reflected in improved implementation of programme activities.
• Lead in obtaining and documenting success
  stories, news articles, input to newsletters, websites and social media
  pages etc
• Oversee regular update of the programme
  database with data collected from beneficiaries.
• Enabling and supporting the appropriate
  dissemination of accurate results and findings to beneficiaries, partners
  and policy makers at various levels and in close collaboration with other
  project staff.
• Managing the monitoring of project
  implementation by trained Prison Human Rights Advocates (PHRAs) and Prison
  Peer Educators (PPEs).
• Tasked with monitoring and reporting any
  and all developments in areas of operation that have a bearing on the
  results of the programme.
• Ensuring the collection of data and record
  keeping for monitoring and reporting purposes.
• Render support in the preparation of
  training materials and manuals and help to conduct  necessary training and workshops at
  different levels as and when required in the process of implementation of
  programme activities.
• Undertake regular visits to the programme
  sites to understand the ground situation and take necessary actions for
  improvement in programme activities.

• Tasked with drafting coordinated plans
  with project team as well as various departments including finance and
  procurement/administration to support the implementation of the programme
  in a timely manner.
• Preparation of work plans and operation
  plans for various elements/ components of the project on a monthly and
  quarterly basis.
• Keenly monitor progress on regular basis
  and give timely suggestions for corrective actions.

• Establishing and nurturing Networks and
  Linkages with the key actors who play a role in the promotion and
  protection of prisoners’ right to access to justice at all levels.
• Developing and maintaining constructive
  dialogue with district, national, regional and international stakeholders
  for strategic collaboration to contribute to the programme’s objectives
  and goals.
• Preparing, organising, coordinating and
  attending communication, meetings and interactions with key stakeholders
  and ensure transparent communication.
• Complying with the Uganda Prisons Service
  rules and regulations in carrying programme activities.
• Overseeing the development and conclusion
  of relevant memoranda of Understanding (MoUs) between APP and its
  partners.

• Oversee staff who contribute to the
  delivery of the programme’s goals and objectives who could be in one or
  more locations.
• Supervise programme staff by providing
  direction, input and feedback ensuring their development.
• Establish and implement a performance
  management process for all programme staff.
• Engage volunteers for appropriate
  programme activities using the organisation’s established volunteer
  management practices
• Advise on HR aspects in the department
  including recruitment or disciplinary action in line with the
  organisation’s policies and procedures.

• Actively contribute to resource
  mobilisation in the organisation including through the development of funding
  proposals for the programme to ensure the continuous delivery of services.
• Managing the development annual, quarterly
  and monthly of programme budgets.
• Ensuring programme activities and
  expenditures comply with the policies and regulations of the African
  Prisons Project and donor organisations.
• Accounting for programme cost, time and
  budget and ensure that the programme operates within the approved budget
  and report any variance to the Country Director
• Ensure financial reports and supporting
  documentation for funders are prepared as outlined in funding agreements

• The applicant for the African Prisons
  Project (APP) Access to Justice Manager job opportunity should preferably
  hold a Bachelor’s Degree in Law, Social Work, Public Health
• Training/Courses: Project
  Planning and management and Monitoring and Evaluation
• Proven experience in project planning and
  management
• Previous experience working in the field
  and overseeing field based activities
• Experience in cultivating relationships
  with stakeholders on the ground
• Basic skills and knowledge in financial
  and grants management
• Excellent organisational skills, rank
  priorities, organize work efficiently, and deliver assignments in a timely
  manner often under time constraints
• Demonstrated ability to work
  independently, handle a variety of concurrent activities
• Ability to establish and maintain positive
  relationships with a wide range of people
• Ability to communicate effectively, in
  writing and orally, in English;
• Demonstrated ability to produce reports or
  publicity materials to a high standard of presentation requiring excellent
  skills in written communication and accuracy.
• An articulate and confident manner,
  demonstrating sensitivity and diplomacy in order to develop good
  relationships and solicit support.
• Highly analytical and practical
  problem-solving skills
• Excellent IT skills, including components
  of Microsoft Office software, with good working knowledge of using online
  databases.
• Excellent time management skills with the
  ability to prioritise a varied and diverse workload and to work
  independently with minimum supervision, calmly under pressure and to meet
  deadlines.
• Highly motivated and goals orientated.
• Proactive and positive approach, a
  willingness to take the lead in ensuring the goals and objectives of the
  project are achieved.
• Ability to deal with confidential matters
  and act with discretion.
• Highly flexible approach to work and over
  working hours when required.
• Ability and willingness to travel and
  occasionally to work at evenings or weekends.
• Ability to adapt their knowledge and
  skills to the cultural environment of the Uganda Prisons Service.
• Ability to speak the local language (Luo)
  will be an added advantage

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