The Ugandan Jobline

• Provide support in facilitating the smooth
  flowing of routine, administrative work of the office
• Assist management in facilitating the
  adherence to Mercy Corps administrative, IT, HR and logistics procedures
  and staff policies by support staff. Provide training and guidance to
  support staff, as needed;
• Responsible for the smooth running of the
  following office functions: Reception of visitors, photocopies and mail
  services, telephones.
• Ensure the office and compound are clean
  and maintained at a routine schedule;
• Render support in the collection of
  monthly timesheets and processing of payroll;
• Maintain proper filing system.

• Manage Petty Cash
• Keep record of all cash, bank and advances
  on excel worksheet, update every day and reconcile daily.
• Conduct cash counts weekly and whenever
  needed with the Sub-Office responsible
• Print all payment vouchers and match with
  the documents and file.
• Pay or receive approved and financially
  reviewed cash or bank payments and receipts.
• Match invoices/receipts with payment
  vouchers, GRN and other required documents.
• Prepare cash, bank and advances
  reconciliations and submit for review/approval every week and monthly.
• Assist other finance functions and offices
  when ever need arises.

• Daily coordination of MC procurement
  activities;
• Has a full understanding of MC procurement
  policies and formats. Assists, as needed in training staff on these
  policies;
• Support program and operational personnel
  in regular procurement planning meetings.
• The incumbent also collects quotations and
  bids from the market for PR-s
• Maintain procurement reporting through
  master lists.
• Managing Procurement filing for both
  electronic and hard copy documents.
• Manage minor repairs at residences and
  office ( Plumbing, electrical and general)
• Ensure quality and quantity ordered
  material and service

• The ideal candidates for the Mercy Corps
  Finance and Administration Assistant jobs should hold Bachelor’s Degrees
  in relevant field
• A minimum of two years’ experience in
  Finance and Administration
• Background in humanitarian response
  activities preferred.
• Excellent community mobilization skills
• Good writing, communication, organization,
  prioritization and negotiating skills.
• Good (English) verbal and written
  communication skills preferred.
• Computer literacy skills with a full
  knowledge of office applications.
• Keen attention to detail and ability to
  complete tasks in a timely manner.
• Excellent teamwork abilities and
  interpersonal skills.
• High degree of flexibility, creativity and
  enthusiasm as well as a willingness to learn and to be continually
  adaptive within a dynamic and often self-directed working environment
  mandatory.
• Highly proactive, problem-solving action
  orientation is essential.
• Have the ability and curiosity to work
  comfortably and effectively in the cultural, relatively poor
  infrastructure of West Nile.
• Be an excellent communicator, have a
  strong sense of humor, multi-tasker, and able to work difficult and often
  stressful environments.
• Show commitment to the work of Mercy Corps
  and the objectives of this program. They will demonstrate their dedication
  with a strong work ethic, attention to detail and creative problem
  solving.

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