The Ugandan Jobline

• Initiate and conduct studies to improve
  budget reporting systems and cost-effective utilization;
• Keenly monitor and control budgetary
  allocations through regular reviews; provide effective monitoring over
  reports and data. Identify deviations from plans and propose corrective
  measures;
• Establish and maintain a set of sound
  policies, procedures, standards and tools which are consistent with UN policy
  and practice in order to ensure proper resources management and control;
• Subject matter expert in producing cost
  estimates / developing budget proposal both for planned and ah hoc
  activities/requirements
• Identify reporting requirements for the
  performance targets, including KPIs and efficiency gain initiatives;
• Take a lead in developing surveys,
  including reviewing, analyzing and/or interpretation of responses and
  subsequently produces relevant reports, conclusions and/or recommendations
• Supervise and/or lead Reporting, Business
  Analyses and Client Support Team in its day to day activities, including
  technical and administrative support services team (drivers, training,
  etc)
• Tasked with the operational coordination
  for all HR and Finance activities relative to the support services
  rendered to the client missions;
• Ensure full compliance (including
  dissemination of new) with all instructions and policies, and ensure all
  office/operations elements operate in full compliance with the existing
  rules and regulations;
• Keenly review and endorse work
  instructions and SOPs and ensure all processes and procedures are in place
  or introduced and are leading to optimization and efficiency of the
  support services rendered to the client missions; Represent in regular and
  ad hoc operational meetings with the client missions management.
• Certifying Officer for a number of client
  missions and Bank Signatory for two largest SPMs
• Manage all project management initiatives
  including developing, implementing and evaluating projects across the
  project life cycle.
• Review relevant documents and reports,
  maintain issues log that identifies and tracks the status of issues,
  recommend corrective actions as necessary and communicate with all
  stakeholders regarding project status;
• Take lead and monitor all activities and
  issues relative to quality management, benefits management and risk
  management strategies. Develop and implement client orientation strategy
  and ensure continued efforts to promote the subject UN competency.
• Supervise a team and/or provide advice to
  others on general administration, financial administration and management
  issues and practices;
• Reviews of offices/departmental space
  requirements, operational travel programme, adequacy of the space
  requirements and technology requirements of the Service Line;
• Formulate and execute a change management
  strategy, including developing stakeholder management methodologies,
  change impact validation and measurement approaches to stabilize the
  operations.
• Lead & maintain oversight over all
  activities and issues relative to implementation of the identified change
  management initiatives and evaluate change readiness and impact
  assessments.
• Tasked with planning and corrective
  actions to ensure workforce preparedness and trainings.
• Maintain accurate and reliable performance
  management baselines.
• Focal point for the change management and
  related activities, including participation in relevant GFSS change
  management activities as necessary

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Administrative Officer job
  opportunity should hold an advanced university degree (Master’s degree or
  equivalent degree) in Business Administration or related field. A first-level
  university degree in any of these fields, in combination with two
  additional years of qualifying work experience may be accepted in lieu of
  the advanced university degree.
• At least seven (7) years of progressively
  responsible experience in administration, finance, human resources
  management, project/programme management or related fields.
• Prior exposure and experience working in a
  field operation of the UN or an international organization, in a conflict
  or post-conflict setting outside of country of origin is desirable.
• Previous experience working within a
  Shared Service Center is desirable.
• Languages: Fluency in spoken
  and written English is required.

• Professionalism:
  Knowledge of administrative, budgetary, financial and human resources
  policies and procedures. Demonstrated in-depth technical knowledge of all
  aspects of administration with proven analytical skills. Ability to apply
  various United Nations administrative rules and regulations in work
  situations. Conceptual analytical and evaluative skills to conduct
  independent research and analysis. Ability to identify issues, formulate
  opinions, make conclusions and recommendations. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Teamwork: Works
  collaboratively with colleagues to achieve organizational goals. Solicits
  input by genuinely valuing others’ ideas and expertise; is willing to
  learn from others. Places team agenda before personal agenda. Supports and
  acts in accordance with final group decision, even when such decisions may
  not entirely reflect own position. Shares credit for team accomplishments
  and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers
  all those to whom services are provided to be “clients ” and seeks to see
  things from clients’ point of view. Establishes and maintains productive
  partnerships with clients by gaining their trust and respect. Identifies
  clients’ needs and matches them to appropriate solutions. Monitors ongoing
  developments inside and outside the clients’ environment to keep informed
  and anticipate problems. Keeps clients informed of progress or setbacks in
  projects. Meets timeline for delivery of products or services to client

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