The Ugandan Jobline

• Responsible for all training, conference,
  workshop or other even coordination services undertaken by the RTCC;
• Offer timely administrative and logistical
  support for training/conferences, seminars, requested by client missions
  and other entities to be held at the Regional Training and Conference
  Centre through the preparation and delivery phases, with course directors,
  training focal points, trainers and participants.
• Maintains and updates the training
  calendar as well as the courses and venues schedule, administer and update
  all training-related information;
• Orient trainers to the training facilities
  and resources and provides logistic support in the delivery of courses;
• Provide information and guidance to staff
  members regarding the program, coordinate students’ registration and
  accommodation, processing applications and preparing class lists;
• Keenly monitor availability of course
  materials and supplies, coordinate with the ESB Units ensuring the timely
  delivery of services and equipment in support of courses and conferences;
• Ascertain efficiency of computer equipment
  and installation of software/hardware; relay technical difficulties to the
  help desk and following up on problem solution;
• Compile reports on training programs,
  maintain training records, review and file and prepare reports on training
  evaluations;
• Offer support in preparing needs analysis,
  participate in developing and organizing specific training programs to
  meet African Region Missions operational requirements;
• Assist in developing and delivering
  training modules and workshops for internal clients; assist also in
  selecting and developing teaching aids such as handbooks, tutorials and
  other training materials;
• Act as the RSCE training focal point and
  implement the RSCE staff development plan;
• Design specific training programmes to
  meet RSCE operational requirements, staff development needs and develop
  systems and methods for disseminating information to mission personnel on
  training and staff development activities;
• Offer support in the development and
  tracking of career development programmes in liaison with the DFS Career
  Development Unit and the Field Career Development Officers;
• Ensure the collecting and maintenance of
  statistical data on training activities and respond to queries and request
  for information on training programmes;
• Prepare and monitor the budgetary
  allocations through regular reviews;
• Perform any other relevant duties as
  requested by the supervisor.

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Administrative Assistant
  (Conference Coordinator) job opportunity should hold a high school diploma
  or equivalent
• A minimum of eight (8) years of
  progressively responsible experience in human resources management or
  other related fields is required.
• Previous experience in organizing trainings,
  conferences and workshops is desirable.
• Languages:  Fluency in English, (both oral and
  written) is required; knowledge of the other is desirable.

• Identifies issues, formulates opinions on
  compliance with existing rules and presents the recommendations and
  conclusions to the supervisor for improvements;
• Ensures adequate preparation of reports or
  rationale with respect of key logistic and administrative decisions;
• Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting
  commitments, observing deadlines and achieving results;
• Is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges;
• Remains calm in stressful situations;
• Takes responsibility for incorporating
  gender perspectives and ensuring the equal participation of women and men
  in all areas of work.

• Develops clear goals that are consistent
  with agreed strategies
• Identifies priority activities and
  assignments; adjusts priorities as required
• Allocates appropriate amount of time and
  resources for completing work
• Foresees risks and allows for
  contingencies when planning
• Monitors and adjusts plans and actions as
  necessary
• Uses time efficiently

• Considers all those to whom services are
  provided to be “clients ” and seeks to see things from clients’ point of
  view
• Establishes and maintains productive
  partnerships with clients by gaining their trust and respect
• Identifies clients’ needs and matches them
  to appropriate solutions
• Monitors ongoing developments inside and
  outside the clients’ environment to keep informed and anticipate problems
• Keeps clients informed of progress or
  setbacks in projects
• Meets timeline for delivery of products or
  services to client

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