The Ugandan Jobline

• Act as a key liaison between CPs and HQ to
  maintain effective communication and ongoing engagement.
• Serve as a voice for HQ in the region, in
  both financial and HR matters.
• Work closely with the RD, CPs and HQ to
  assist in annual budget development including preparing budget timeline,
  Excel template, train employees, review and analyze for reasonableness,
  and review for compliance with existing grants.
• Tasked with the monthly review of
  financial statements and accompanying documentation from all country offices
  within region by providing thorough, detailed analysis of financial
  statements for each country, relevant to each country or district’s
  specific grants and program activities with analysis of explanations for
  each major budget/forecast variance; thoughtful outlook on each country or
  district’s future budget performance; key insights and areas of financial
  concern; and any other pertinent issues related to each center’s ability
  to meet its financial targets. Recommend and assist with adjustments as needed.
• Monthly review of the CPs funding requests
  and expense projections, processing of wire
• Prepare monthly consolidated financial
  statements for the region to the Controller and HQ, including a visual
  financial dashboard, once developed.
• Work in liaison with the Controller to
  ensure adequate cash flow management, reforecasting and reporting. Support
  and confirm the quarterly review of the re-projection exercises, including
  analysis of the variations, and ensure that those are adequately uploaded
  to Adaptive reflecting any approved budget increases or decreases with
  supporting documentation and approvals. Work collaboratively with the
  Programs department, specifically with the Regional Program Officer (RPO)
  and RD, to analyze and report on financial costs and trends across the CPs
  in the region.
• Assist as needed in annual external and
  internal audit processes, and donor audits, and preparation of audit
  workpapers for CPs. Responsible for communicating external audit results
  and variances to HQ.
• Annually review compliance with country
  financial manual, to ensure all procedures and controls are adequately
  being applied.
• Support CPs in developing budgets for
  specific in-country funding opportunities. Ensure all CPs are compliant
  with all aspects of the management of grants under their responsibility
  and work with CP accountants to ensure adherence to the legal requirements
  related to national taxes.
• Offer support to CPs to build their
  capacity for grant management, through regular reviews and training as
  needed.
• Work with CP accountants to perform a
  monthly reconciliation of temporary restricted monies and grant tracking
  for both financial and programmatic metrics, through the year. Review
  reports for HQ and donors. Maintain a regional “funding spreadsheet” which
  details restricted funds available to programs, annually.
• Support CP accountants as needed with
  accounting software and accounting related queries.
• Work with CP accountants to ensure fixed
  assets are tracked and maintained on a schedule and the schedule +
  relevant depreciation entries are reviewed and reconciled monthly/yearly
  as needed.
• Support selection and technical assessment
  of new CP accountants, contribute to the training and follow up assessment
  of the CP finance profiles
• Facilitate training to country offices
  around organizational financial policies and procedures.
• Provide FX tracking, monitoring and
  adherence to FX policies across CPs.
• Other duties as assigned by RD, Controller
  or other HQ personnel.

• Work closely with CPs to ensure
  understanding and compliance with organizational and country specific
  policies and procedures and best practices in Human Resources and
  administrative functions.
• Work in liaison with the HR team to
  support CPs understanding and compliance with the HR policies and enable
  knowledge sharing with HR on local labor laws         and customary practices.
• Provide support to the HR team on
  initiatives such as the implementation of a global compensation database,
  policy implementation, and training.
• The incumbent will coordinate the
  maintenance of country org charts with CPs, and share HR related
  documentation (e.g. employment contracts, org charts, performance
  documentation, etc.) with HQ’s HR team.
• Provide support to the IT department on
  ensuring the accomplishment of IT policy in the region.
• Provide support to donor’s visits when
  needed.
• During the annual risk assessment process,
  provide support to the country programs and lead to ensure that risks in
  the areas of finance and administration are appropriately mitigated and in
  compliance with organizational and country specific regulations.
• Provide support to the country programs to
  ensure that all legally required safety and security measures are adopted
  and in place.
• Guide on employment laws, policies, rules,
  and procedures to employees, and managers regarding Human Resources
  matters.
• Assist and support annual performance
  review process throughout region.
• Act as a process owner for selected HR
  processes such as payroll changes, HRIS, recruiting, benefits, and
  volunteer and internship management.
• Maintain vendor relationships with
  benefits providers.
• Support the regional development and
  implementation of a global set of HR and administrative standards,
  policies and procedures across the region while respecting local laws and
  culture.
• Support periodic reviews of regional HR
  policies and procedures.

• The ideal candidate should preferably hold
  a Masters’ Degree in Accounting or Finance or equivalent related work
  experience.
• Certified/Chartered Accountant fully
  qualified in ACCA or CPA from any of our countries of operation.
• A minimum of five to ten years’ experience
  in a management role in Accounting or Finance departments.
• At least four years of non-profit accounting/
  finance/grant management experience.
• At least two years of Human Resources
  experience, with exposure to all aspects of the employee life-cycle.
• Knowledge of accounting software,
  preferably NetSuite.
• Broad knowledge and understanding of the
  principles and practices of accounting, auditing, and financial reporting.
• International multi-currency experience a
  plus.
• Flexible and able to coordinate multiple
  projects and meet tight deadlines; must be able to work overtime
  periodically.
• Excellent interpersonal skills and comfort
  in communicating with diverse and international constituents in order to
  provide excellent customer service.
• Keen attention to detail, self-motivated,
  and a team player.
• Ability to be a creative thinker,
  energetic and demonstrate enthusiasm and leadership in this role.
• Excellent written and verbal communication
  skills in English.
• Ability to write, compile and/or edit
  materials.
• Advanced proficiencies with office
  equipment and Microsoft Office programs including Word, Excel, Power Point
  and Outlook.
• Highly accountable with the ability to
  deliver results in a fast-paced, collaborative team culture.
• Well-developed written, oral,
  interpersonal, and negotiation communication skills with a high degree of
  sensitivity for confidentiality.
• Task-oriented with an excellent sense of
  priority, logic and objectivity, highly organized and capable of handling
  a number of sensitive, confidential, and important issues simultaneously
  while responding to unanticipated developments.
• Broad knowledge and understanding of
  ethical behavior and business practices which align with the values of the
  organization.
• Be a phenomenal team-builder.
• Genuinely care about employees and the
  pressures they face while demonstrating the ability to have tough
  conversations.
• Be self-confident but not arrogant, not
  fazed by tough questions or criticism, humble, open to feedback and
  coachable.

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