Job Title: Administrative Assistant
Organisation: War Child Holland
(WCH)
(WCH)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior Logistics
Officer
Officer
About US:
War Child Holland (WCH) is an international non-governmental
organization investing in a peaceful future for children and young people
affected by armed conflict. Since 2004, War Child Holland has been working in
Uganda and currently operates in Acholi and Holland Lango.
organization investing in a peaceful future for children and young people
affected by armed conflict. Since 2004, War Child Holland has been working in
Uganda and currently operates in Acholi and Holland Lango.
Job Summary: The Administrative
Assistant will provide support with general administration and logistic tasks.
He/she also represents War Child Holland and War Child Canada as receptionist.
Assistant will provide support with general administration and logistic tasks.
He/she also represents War Child Holland and War Child Canada as receptionist.
Key Duties and
Responsibilities:
Responsibilities:
Logistics/Administrative Tasks:
- Responsible for weekly movement plans for
staff and cargo in coordination with Logistic Officer; - Responsible for bookings of hotels and
flights for staff/visitors and inform respective staff/visitors about
this; - In charge of the preparation of monthly
fuel and maintenance reports for Logistics Officer; - Responsible for monitoring efficient usage
of office supplies, pro-actively make suggestions for improvements, and
preparation of monthly purchase requests; - Responsible for monthly overview of Caller
User Groups and allocation of airtime; - Tasked with monitoring the usage of
utilities and pro-actively make suggestions for improvement; - Support the team with general
administrative tasks (e.g. making minutes, scanning, printing, making
appointments) - Support in organizing workshops and
trainings; - Support in archiving of project documents
as per request of Country Director and/or Program Manager.
Reception:
- Welcome and direct all visitors to
respective offices; - Responsible for a welcoming and hygienic
reception area; - Tasked with planning of usage of meeting
room; - Ensure parcels/cargo are delivered to the
responsible persons; - Keep a proper office telephone log.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate should preferably hold
a Bachelor’s degree in Logistics, Business Administration or any related
field. - Good computer skills; proficient in Word,
Excel and PowerPoint. - Ability to organize, multitask and
prioritize. - Excellent communication and customer care
service skills. - Ability to work independently and
accurately. - Ability to speak and write good English.
How to Apply:
All suitably qualified and interested candidates should send their
applications clearly marked ‘Administrative Assistant’ via email to
[email protected] or hand deliver to Plot 1006, Kironde Road,
Muyenga.
applications clearly marked ‘Administrative Assistant’ via email to
[email protected] or hand deliver to Plot 1006, Kironde Road,
Muyenga.
Deadline: 31st May 2017
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