No Experience Administrative Assistant NGO Jobs – War Child Holland (WCH)

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Organisation: War Child Holland
(WCH)
Duty Station: Kampala,
Uganda
Reports to: Senior Logistics
Officer
About US:
War Child Holland (WCH) is an international non-governmental
organization investing in a peaceful future for children and young people
affected by armed conflict. Since 2004, War Child Holland has been working in
Uganda and currently operates in Acholi and Holland Lango.
Job Summary: The Administrative
Assistant will provide support with general administration and logistic tasks.
He/she also represents War Child Holland and War Child Canada as receptionist.
Key Duties and
Responsibilities:  
Logistics/Administrative Tasks:
  • Responsible for weekly movement plans for
    staff and cargo in coordination with Logistic Officer;
  • Responsible for bookings of hotels and
    flights for staff/visitors and inform respective staff/visitors about
    this;
  • In charge of the preparation of monthly
    fuel and maintenance reports for Logistics Officer;
  • Responsible for monitoring efficient usage
    of office supplies, pro-actively make suggestions for improvements, and
    preparation of monthly purchase requests;
  • Responsible for monthly overview of Caller
    User Groups and allocation of airtime;
  • Tasked with monitoring the usage of
    utilities and pro-actively make suggestions for improvement;
  • Support the team with general
    administrative tasks (e.g. making minutes, scanning, printing, making
    appointments)
  • Support in organizing workshops and
    trainings;
  • Support in archiving of project documents
    as per request of Country Director and/or Program Manager.
Reception:
  • Welcome and direct all visitors to
    respective offices;
  • Responsible for a welcoming and hygienic
    reception area;
  • Tasked with planning of usage of meeting
    room;
  • Ensure parcels/cargo are delivered to the
    responsible persons;
  • Keep a proper office telephone log.
Qualifications, Skills and
Experience: 
  • The ideal candidate should preferably hold
    a Bachelor’s degree in Logistics, Business Administration or any related
    field.
  • Good computer skills; proficient in Word,
    Excel and PowerPoint.
  • Ability to organize, multitask and
    prioritize.
  • Excellent communication and customer care
    service skills.
  • Ability to work independently and
    accurately.
  • Ability to speak and write good English.
How to Apply:
All suitably qualified and interested candidates should send their
applications clearly marked ‘Administrative Assistant’ via email to
Recruitment.Uganda@warchild.nl or hand deliver to Plot 1006, Kironde Road,
Muyenga.
Deadline: 31st May 2017
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