The Ugandan Jobline

• Co-ordinate and support all aspects of the
  recruitment and selection process of staff, in liaison with program
  managers and other departments while ensuring that RHITES-E’s recruitment
  process and good practice is carried out in all recruitment and selection
  activity. Specific responsibilities include job description development,
  recruitment planning, advertising and short-listing, selection interviews
  and tests, job offers, salary calculations and issuing employment
  contracts.
• Stay up-to-date with new recruitment sources
  and propose improvements to processes and selection tools to ensure that
  the recruitment process meets current and future organizational needs.
• Work closely with colleagues to ensure a
  coordinated approach to recruitment for the RHITES-E Project, ensuring
  effective forward planning and awareness of available staff resources to
  fill vacancies.
• Coach and train all staff involved in
  recruitment on best practice and equal opportunities.

• Guide and coach managers and staff on
  Uganda labor law and IntraHealth’s HR policies and best people management
  practices including appraisal, staff development, discipline and
  attendance in accordance with IntraHealth policies and legal requirements
• Monitor appraisals and advise Project
  Leadership Team/Line Managers on performance management issues and also
  advise on staff development opportunities identified in appraisals in line
  with IntraHealth’s Learning & Development Objectives
• Ensure that IntraHealth’s staff HR
  policies, practices and processes are reviewed and updated regularly
  ensuring that they are suitable and consistent with external good practice
  and local legal requirements.
• Carry out inductions and exit interviews
  for staff within the country, identifying key trends and ensuring that
  other departments are aware of issues requiring improvement and to
  contribute to the development of IntraHealth’s Human Resources strategy
  and other plans
• Ensure the implementation of effective
  performance appraisal process and communicates to all staff and assures understanding
  of IH’s Performance appraisal system.
• Review and recommend strategies on how to
  motivate, attract and retain staff and promote gender diversity.

• Carry out periodic organizational, job and
  individual training and development needs analysis.
• Work with supervisors to identify suitable
  courses to meet the training and development needs of the staff and
  organization and follow-up plans to see them through.
• Organize in-house and external training
  and development programs in accordance with needs identified and evaluate
  outcome of the training undertaken.

• Ensure ongoing update of the HR database
  (UltiPro) and filing system for all staff in the country portfolio and to
  produce reports as requested by managers and the PLT
• Provide the necessary information required
  for monthly payroll preparation.

• Remain up-to-date with developments in the
  HR profession, including changes in Ugandan labor law and best practices.
• Ensure the communication of HR policies
  and procedures within the organization.

• Proactively propose changes to policy
  systems and procedures to improve the efficiency of the HR function.
• Maintain awareness of developments in the
  HR practice and employment law and contribute to information sharing and
  continuous professional development within the management team,
  analyzing/advising on implications for RHITES-E’s and
• Maintain and develop good relationships
  with similar organizations in the sector, with ongoing dialogues
  concerning policies and trends.
• Attend internal and external meetings as a
  representative of RHITES-E’s on Human Resources issues as and when
  required.

• The applicants for the USAID RHITES-E
  Human Resources Manager job opportunity must hold a Master’s degree  in social sciences or human resource
  management and seven years’ experience (or a bachelor’s degree with 10
  years’ experience) developing and implementing HR policies, procedures,
  and dealing with complex employee relations issues and, developing and
  communicating HR management information. An additional qualification at
  diploma or postgraduate level in Human Resource Management will be an
  added advantage.
• Comprehensive working knowledge of current
  Ugandan labor law and strong experience of providing a broad range of high
  quality HR policy advice (including disciplinary and grievance) to
  managers and staff and undertaking a high quality high volume recruitment
  process
• Previous experience of undertaking and
  preparing payroll, managing benefits plans and proficient use of MS Office
  and HR databases
• Excellent interpersonal and consultative
  skills, including the ability to communicate, present, negotiate and
  influence a variety of audiences and establishing strong working relationships
  with colleagues from different functions and cultures
• Experience of a flexible approach to
  managing and prioritizing a high workload and multiple tasks in a fast
  paced environment with tight deadlines and ability to proactively identify
  and address issues and, an understanding of and commitment to
  IntraHealth’s values, in particular equal opportunities
• Staff management experience especially in
  an International Non-Governmental Organization (INGO) in the
  development/humanitarian sector
• Excellent planning, organizational,
  analytical and decision-making skills
• Strong interpersonal and communication
  skills and the ability to work effectively with a wide range of people
• Proven skills in handling work-related
  conflicts
• Integrated knowledge and understanding of
  human resources concepts, practices, systems, and procedures
• Demonstrated leadership ability to inspire
  and empower others

• Effective Communication:
  Understands effective communication concepts, tools and techniques;
  ability to effectively transmit, explain complex technical concepts in
  simple, clear language appropriate to the audience; and receive, and
  accurately interpret ideas, information, and needs through the application
  of appropriate communication behaviors
• Planning and Organizing:
  Develops clear goals that are consistent with agreed upon strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate time and resources for completing work;
  foresees risks and allows for contingencies when planning; and monitors
  and adjusts plans and actions as necessary.
• Interpersonal Relationships:
  Knowledge of and the ability to effectively interact within and across
  Divisions, Departments, Country offices in a constructive and collaborative
  manner.

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