The Ugandan Jobline

• The Receptionist answers office line and
  directs calls, greets and monitors visitors to the office including
  managing visitor sign-in
• Provide delivery/errand services, which
  includes among others, mail, payments and banking
• Offers support in printing, photocopying
  and binding for required activities materials
• The jobholder also supports in maintaining
  the routine general cleanliness of the office, by supervising the
  contracted cleaners.
• Serves as an appointed bank agent for
  encashment of the organizations cheques, including delivery and collection
  of bank correspondences.
• Tasked with the purchase and management of
  the usage of office cleaning and kitchen supplies.
• Provides hospitality service to official
  guests, which includes providing teas and refreshments as may be needed.
• Maintains general cleanliness of the
  kitchen and optimal handling of kitchen appliances.
• Under direction of Administrative Officer,
  support in the maintenance of office stationery and supplies which
  includes its issuance and maintaining the prescribed monitoring record.
• Provide relief services as requested from
  time to time including but not limited to front office desk.
• Assists in logistics support in variety of
  areas, including but not limited to scanning, preparation of workshop
  materials.
• Assist the Finance team by typing out the
  VAT forms on a weekly basis as they are provided

• The applicants for the USAID RHITES-E
  Receptionist/Office Assistant job opportunity must hold a Certificate in
  management or equivalent field
• A minimum of two years of related
  experience in a busy executive office
• Beginner level of Microsoft office
  (Outlook, Word and Excel)
• Requires complete confidentiality
• Ability to handle multiple tasks
  simultaneously with prioritization
• Self motivated and able to adapt to change
  quickly

• Effective Communication:
  Understands effective communication concepts, tools and techniques;
  ability to effectively transmit, explain complex technical concepts in
  simple, clear language appropriate to the audience; and receive, and
  accurately interpret ideas, information, and needs through the application
  of appropriate communication behaviors
• Planning and Organizing:
  Develops clear goals that are consistent with agreed upon strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate time and resources for completing work;
  foresees risks and allows for contingencies when planning; and monitors
  and adjusts plans and actions as necessary.
• Interpersonal Relationships:
  Knowledge of and the ability to effectively interact within and across
  Divisions, Departments, Country offices in a constructive and
  collaborative manner.

Related Jobs